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Trustees' Annual Report for the period
Period start date Period end date From Januar To Decemb 1 2022 31 2022 y er Section A Reference and administration details
Charity name
Clopton Village Hall
Other names charity is known by
Registered charity number (if any)[1192415 ]
Charity's principal Clopton Village Hall address Clopton Woodbridge Postcode IP12 6QN
Names of the trustees who manage the charity
Trustee name Office (if any) Dates acted if not for full year Name of person (or body) entitled to appoint trustee (if any)
Richard Taylor
John Dawson Chairman Appointed May 2022
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David Hayhow Hon Treasurer
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Julie Gittoes Hon Secretary Appointed May 2022
Della Hughes Booking Clerk
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Clopton Village Hall
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Diana Dawson 8 Susan Christensen Retired May 2022 9 Doris Main Retired May 2022 10 11 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for full year
None
Names and addresses of advisers (Optional information) Type of adviser Name Address
General
Community Action Suffolk Brightspace, Ipswich, IP2 0HH
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Name of chief executive or senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g., trust deed, constitution)
CIO 1192415 is a CIO governed by a foundation model constitution; registered 19 November 2020.
How the charity is constituted
(e.g., trust, association, company)
CIO
Trustee selection methods
(e.g., appointed by, elected by)
Volunteers from the local community and organizations are invited by existing trustees.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees.
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the charity’s organisational structure and any wider network with which the charity works.
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relationship with any related parties.
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The provision and maintenance of a village hall and playing field for the use of the inhabitants of Clopton and Debach without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and
(b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The village hall and surrounding recreation ground belongs to Clopton parish council.
The hall is the only public building in the village excepting the church. There is no other public open space. The recreation ground has a small selection of children’s play equipment.
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The hall and field are hired for a variety of classes, meetings, parties, weddings, outdoor events and once or twice a year a caravan club holds a meeting on the recreation ground. Local organizations meet here.
The hall is used as a polling station.
The parish council uses the hall for its meetings when not subject to Covid restrictions.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grant making.
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policy programme related to investment.
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contribution made by volunteers.
The hall keeps its reserves in a bank account and does not have any investments.
Volunteers, mainly trustees, perform most maintenance and administrative tasks.
| Section D | Achievements and performance |
|---|---|
| Covid-19 reduced rental income since activities were curtailed | |
| in the early part of the year. | |
| Summary of the main | Hedges round the playing feld were cut by volunteers and a further section will be cut back in 2023. |
| achievements of the | |
| charity during the year | Old lighting equipment was replaced by energy efcient LED |
| fxtures, with the help of a grant from East Sufolk District | |
| Council. | |
| The grass on the recreation ground was cut by local volunteers | |
| thus saving considerable expense. | |
| Section E | Financial review |
| Brief statement of the charity’s policy on |
Maintain a level of funds in the bank account sufcient to cover one year’s expenditure and any planned operations. |
| reserves | |
| Details of any funds materially in defcit |
None |
Further financial review details (Optional information)
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You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising).
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how expenditure has supported the key objectives of the charity.
Most income was derived from hire charges for the use of the hall and recreation ground. A Jubilee fete raised money which we will use for improvements.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Financial Information
Cash in Bank – Balance on 31 December 2022 = £7440.67
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (e.g., Secretary, Chair, etc)
Clopton Village Hall
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Date Clopton Village Hall Page7of7 Annual Report 2022
Clopton Village Hall – Finances 2022 – Year End
Cash in Bank – Balance on 31 December 2022 = £7440.67
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Incom
Expenditu Balanc
X e Notes
re 2022 e 2022
2022
3402.0 3402.0
Hire Other
0 0
£800 from Jubilee
Parish Council 890.00 890.00
Fete
Spinners 847.20 847.20
Karate 720.00 720.00
Hobbies 105.00 105.00
Building fund 0.00 0.00 0.00
Grounds 0.00 0.00
Extra expenditure
Lighting Grant 645.38 708.22 -62.84
from reserves
Management 84.00 -84.00
Water 107.38 -
107.38
Deposits 500.00 650.00 -
150.00
Electricity 0.00 318.53 -
318.53
Property 21.45 474.44 -
452.99
Insurance 0.00 749.00 -
749.00
Heating 996.00 - 2500 l tank is 40%
996.00
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Cleaning 1286.70 1286.7
0
7131. 1756.
Total 5374.27
03 76
2022 Trading 1756.
Profit 76
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Note – Parish Council income includes contribution from Jubilee events.
Clopton Village Hall – Finances 2022 – Year End
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Lighting
Grant; Income 2022Water;
Grounds; 7.01%0.30%
9.05%
Hobbies
; 1.47%
Karate; Hire
10.10% Other;
47.71%
Spinners
; 11.88%
Parish
Council;
12.48%
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