1 2 ## **Trustees' Annual Report for the period** Period start date Period end date **From Januar To Decemb 1 2022 31 2022 y er** Section A Reference and administration details **Charity name** Clopton Village Hall **Other names charity is known by** **Registered charity number (if any)**[1192415 ] **Charity's principal** Clopton Village Hall **address** Clopton Woodbridge Postcode IP12 6QN ## **Names of the trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for full year Name of person (or body) entitled to appoint trustee (if any)** Richard Taylor John Dawson Chairman Appointed May 2022 3 David Hayhow Hon Treasurer 5 Julie Gittoes Hon Secretary Appointed May 2022 Della Hughes Booking Clerk 6 **Clopton Village Hall** Page 1 of 7 **Annual Report 2022** 7 Diana Dawson 8 Susan Christensen Retired May 2022 9 Doris Main Retired May 2022 10 11 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for full year** None ## **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **General** Community Action Suffolk Brightspace, Ipswich, IP2 0HH **Clopton Village Hall** Page 2 of 7 **Annual Report 2022** ## **Name of chief executive or senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (e.g., trust deed, constitution) CIO 1192415 is a CIO governed by a foundation model constitution; registered 19 November 2020. How the charity is constituted (e.g., trust, association, company) CIO Trustee selection methods (e.g., appointed by, elected by) Volunteers from the local community and organizations are invited by existing trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees. - the charity’s organisational structure and any wider network with which the charity works. - relationship with any related parties. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** The provision and maintenance of a village hall and playing field for the use of the inhabitants of Clopton and Debach without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The village hall and surrounding recreation ground belongs to Clopton parish council. The hall is the only public building in the village excepting the church. There is no other public open space. The recreation ground has a small selection of children’s play equipment. **Clopton Village Hall** Page 3 of 7 **Annual Report 2022** The hall and field are hired for a variety of classes, meetings, parties, weddings, outdoor events and once or twice a year a caravan club holds a meeting on the recreation ground. Local organizations meet here. The hall is used as a polling station. The parish council uses the hall for its meetings when not subject to Covid restrictions. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making. - policy programme related to investment. - contribution made by volunteers. The hall keeps its reserves in a bank account and does not have any investments. Volunteers, mainly trustees, perform most maintenance and administrative tasks. |Section D|Achievements and performance| |---|---| ||Covid-19 reduced rental income since activities were curtailed| ||in the early part of the year.| |**Summary of the main**|Hedges round the playing feld were cut by volunteers and a
further section will be cut back in 2023.| |**achievements of the**|| |**charity during the year**|Old lighting equipment was replaced by energy efcient LED| ||fxtures, with the help of a grant from East Sufolk District| ||Council.| ||The grass on the recreation ground was cut by local volunteers| ||thus saving considerable expense.| |**Section E**|**Financial review**| |**Brief statement of the**
**charity’s policy on**|Maintain a level of funds in the bank account sufcient to cover
one year’s expenditure and any planned operations.| |**reserves**|| |**Details of any funds**
**materially in defcit**|None| **Further financial review details (Optional information)** **Clopton Village Hall** Page 4 of 7 **Annual Report 2022** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising). - how expenditure has supported the key objectives of the charity. Most income was derived from hire charges for the use of the hall and recreation ground. A Jubilee fete raised money which we will use for improvements. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## Financial Information Cash in Bank – Balance on 31 December 2022 = £7440.67 **Clopton Village Hall** Page 5 of 7 **Annual Report 2022** ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** ## **Full name(s)** **Position (e.g., Secretary, Chair, etc)** **Clopton Village Hall** Page 6 of 7 **Annual Report 2022** Date Clopton Village Hall Page7of7 Annual Report 2022 Clopton Village Hall – Finances 2022 – Year End Cash in Bank – Balance on 31 December 2022 = £7440.67 **----- Start of picture text -----**
Incom
Expenditu Balanc
X e Notes
re 2022 e 2022
2022
3402.0 3402.0
Hire Other
0 0
£800 from Jubilee
Parish Council 890.00 890.00
Fete
Spinners 847.20 847.20
Karate 720.00 720.00
Hobbies 105.00 105.00
Building fund 0.00 0.00 0.00
Grounds 0.00 0.00
Extra expenditure
Lighting Grant 645.38 708.22 -62.84
from reserves
Management 84.00 -84.00
Water 107.38 -
107.38
Deposits 500.00 650.00 -
150.00
Electricity 0.00 318.53 -
318.53
Property 21.45 474.44 -
452.99
Insurance 0.00 749.00 -
749.00
Heating 996.00 - 2500 l tank is 40%
996.00
-
Cleaning 1286.70 1286.7
0
7131. 1756.
Total 5374.27
03 76
2022 Trading 1756.
Profit 76
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Note – Parish Council income includes contribution from Jubilee events. Clopton Village Hall – Finances 2022 – Year End **----- Start of picture text -----**
Lighting
Grant; Income 2022Water;
Grounds; 7.01%0.30%
9.05%
Hobbies
; 1.47%
Karate; Hire
10.10% Other;
47.71%
Spinners
; 11.88%
Parish
Council;
12.48%
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