Registered Charity Number: 1192342 POCKtJNGfoN DIsfRIcf HERrrAGE TRusr (A Qrible Incorporated Organisation) FINANCIAL SfATEMETrtrs Period endj 30 SEIryEMBER 2024 Ph(niX Accountancy •MI Busines5 Consultancy Limited
POCKUNGTON DISTRICT HERITAGE TRUST Charlty No: 1192342 Contents to the Flnanaal Statements For the period ended 30 September 2024 Page Trust5 Annual Report Independent Examiners, Rep)rt 10 Receipts and Payments Account 11 ststement of Assets arKt Liabiltbes 12 Notes to the Financial Ststements 13
POCKLINGTON DISTRICT HERITAGE TRUST Charity No: 1192342 Trustees Annual Report For the year ending 30 September 2024 The Trustees present their report fjth the indewKknUy examin&l financial statements of pklingtOn Distrtt Heiitage Trust, a Charitable Encorwrated Organisation, for the period ending 30 September 2024. The financial ststsments comply with the Charities Act 2011, the Constitution arKI CharEty Commission Guidance for tharities preparing their accounts on the Receipts and Payments basis. Reference and AdMinratiVe Details of the Charity, its Trustees and Advisers P(x*lington Distrltt Heritage Trust Chari Re istration Num 1192342 nisation T Charitable IrThrporated Organi&ition Greenhurst Hey Wold Road lington East Yorkshire Y042 2 Names of Trustees who seNed during the year were as follows: Chair Philip Gilbank Thomas Christopher Bond Alfred Peter Halkon Susan Lang Sheena McNarr Amy Nuttall Andrew Sefton Dawd &)wman (appointed 01 March 2023) Susan Carden (appointed 15 May 2023) Leslie Kennedy (appointed 15 May 2023) Robert Fisk (apwinted 26 June 2023) Alexander Harvey {aprointed 15 September 2023)
POCKUNGTON DISTRICT HERITAGE TRUST Charlty No: 1192342 Trustees Annual Report For the year ending 30 September 2024 Ac Phoenix Acc£MJntsnry and Busine Consultancy Ltd Motlevs Cottage Morlevs Yard Walkergate Beverley East Yorkshlre HU17 9BY Inde endent Examiner: Miss Rebeco Triffitt, MAAT Phoenix Accouniancy and Business Consultancy Limited Morleys Cottsge MorteS Yard Walkergate Beverley East Yorkshire HU17 98Y HSBC (Current Account and Savings Account) The Peak 333 Vauxhall Bridge Road Wittoria London SWIV IEJ Structure, Governance and Management Governin cument: Pocklington and Distritt Heritage Trust Is a Charitsble Incorp)rdted Organisation (ao), registered with the Charity Commission on 161h November 2020 and govemed by its Constitution {foundation Strucbjre). Recruitrnent and a intment of Trustees The charity trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. New Trust are appointed by the current Trustee Board at a mting of the Trustees. In selecting indivlduals for appointment as charity Trustees, the current charity Trustees have regard to the skills, knowledge and experience needed for the effective adminisb7tion of the charty.
POCKLINGTON DISTRICT HERITAGE TRUST Charity No: 1192342 Trustees Annual Report For the year ending 30 September 2024 Rec itment in ment of Trustees ntin The only persons eligible tr) be members of the Cto are ts charty trustees. Any member and charity trustee WEN) to be a charlty trustee automatlcally ceases to be a member of the CIO. Any person who retires as a charity Trustee is eligible for reappointment. The Constitution strates that there must be at least 3 charity Trustees and the maximum number of thaFIty Trustees is 15. In New Trustees undergo an induttion. The induction includes a discussion about the role and responsibilities of Trustees, the activities, aims arNJ objectives of the charity, the structure of the organisation, trf)ard of Twstees, general procedures of the organatIOn. New Trustees are provided with the Chaiity Commissions 'Ro5 and Responsibilities of Trustees., the Conststution, and the latest statutory Trustees Annual Report and finanaal ststements. nis Pocklington Distritt Heritsge Trust is a Chaiitsble Incorp)rated Oryanisation Foundation structure. This mears that the onty voting members are the Charity Trustees. The board of Trustees have overall responsibility for the Charity. Trustees are aware that any conflitt of interest is declared arnl minuted. The l)oard holds meetings at least 4 times per year. In the event the CIO is wound up, the members of the CIO have no liability to CO[1bute to its assets and no personal responsibility for settfing its debts and liabilities. Risk Mana ement: The major risks, to which the charity is ex[d, as identlfied by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are revtewed regularly to ensure they meet tharity law and our own organisations aims and objeclives.
POCKLINGTON DISTRICT HERITAGE TRUST Charity No: 1192342 Trustees Annual Report For the year ending 30 Septsmber 2024 Objectives and Activities Pocklingtr)n Distrftt Heritsge Trust objects are: The advancement of education, knowledge and understanding for all ages of the heritsge of Pocklington and its hinterland, and associated actlvitles for the benefit of the communlty. The advancement of research of heritage assets for the promotion of conserving heritage assets. The establishment and maintenance of a museum or collections for the benefit of the public and protection of heritage assets. in acbwties The Trust continues discussions regarding museum premises without having been able to progress this to a conclusion. ndIng suitable premises remains a major objeclive of the Trust. The Trust has developed its initiatives regarding conseNation of heritage assets, including in co-operation with East Riding of Yorkshire Counril's Museum Servi. and continued to advan public education through research, publishingi sharing disseminating information. The trijstees confimi that they have complied with the duty, contsineAI in Settion 17 of the Charities Act 2011, to have due regard to guidance on public benefrt Issued by the Charity Q)mmission. The charltable purFrf)se of the charity within the meaning of the att is contained within its objectives stated above. Main ob'ecttves for th f 11 In developing our obiettives and activilies for the COMI year, the Tnjstees have considered the tharity Commission's guidan on public benefit. The main objecbves for 2024-25 are: To continue delivering community acbvitles and events to all ages. Spearheading this will be our new UK Government SPF supported Trdllstx)rLable Museurn, display which will be taken out to schools and groups auoss the district. To continue liaising with Pocklington Town Council and other parties regarding developing Burnby Hall as a community facilty and creating an independent museum within It. When the museum Spa arrangement is finalised we will Commen funding and museum creation initiatives, and develop our collection management and business planning.
POCKLINGTON DISTRICT HERITAGE TRUST Charity No: 1192342 Trustees Annual Report For the year ending 30 September 2024 Athievements and Perfornian Review of Acttvities 2 23 24 The P(Kklington Distritt Heritage Trust tM)ard of Trust is satisfied that in 2023124. Our work reflected our aims. Our reSoUrS were well managed. During the accounting perlod there have no changes to the Trust members or strutture. Our tK)licies We revrewed, arKI V adopted a rdnge of policies and financial prffedures based on museum and NCVO best practi. We expanded the Secure storage of our records and assets. We registered the Trust for gift aid with HMRC. The Trust continued to Inform and SUprt Pocklington Town Council's (Frc) application to East Riding of Yorkshire CouThil (ERYC) on the Community Asset Transfer of Bumby Hall. ERYC'S cabinet agreed to the transfer in April 2024, with PTC subsequently creating PcMlington Community Trust CIO to refurbish and manage the building. We have liaised wtth the Community Tnjst regarding our museum vision, including holding Initial disLussions with the refurbishment archit. In 2023-24 the Trust further developed its initiatives and knowlec%3e regarding conservation of heritsge assets, including attending training courses and meetings with Museum Development North. Duriry the year the Trust was successftjl in gaining a UK Government Shared Prosperity Fund grant, supported by Matched funding from the Trust and individual Trustees, for a project tr'tled 'Pocklington's Ancient Heritage - Towards a Permanent Museum,, The Trust has worked extensively wtth heritage consultants to develop the project reacty to be rolled out in 2024-25. We have advanced our relationships with finders and collectors of lo1 artefacts, and continue to identify and record items in our digrtal arthive. We have added items to our collettions in keeping with our collectton strategy.
POCKLINGTON DISTRICT HERITAGE TRUST Charity No: 1192342 Trustees Annual Report For the year ending 30 September 2024 Financial Review As a newly establish8J charity the TStee5 plan arKI review the attlvEties of the charity on a regular basis and ensure resenRs held are at a consistent level to support current activtties planned and futu activrf(ies. Financlal r ulati ns The financial statements have been prepar& on a ReIpts and Payments basis in accordan with the Charities Act 2011 and Charity Commission Guidance, the accounting policies are set out on page 13 and comply with the Charity's Constttution. rinci in See note 4 of the notes to the financial statements for a detsiled explanation of the Charity's restricted funds. Plans for Future periods Please see main objectives for the following year. Statement of Twstee's responsibilities Chaiity law requires the trust to prepare financial stratements for each financial year which give a true picture of the transactions that have occurred in relation to the charity. The charity have prepared their accounts on the Receipts and Payments basls which Is an aCptsble fomiat for a non-company charty with an income below £250,OCM). The trustees are responsible for kttping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statsments compty with the Charities Att 2011. TtrEy are also responsible for safeguarding the assets of the charity and hen for tsking reasonable steps for the prevention and detettion of frdud and other irregularities. Independent Examiner Rebecca Triffitt, MAAT of Phoenix Accountsncy and Business ConsultanLy Limtted was appointed the Independent Examiner for the year ending 30 September 2024.
POCKLINGTON DISTRicf HERITAGE TRUST Charity No: 1192342 Trustees Annual Report For the year ending 30 September 2024 ststement of disclosure of infomialion to Independent Examiner We, the Trustees of the charity WIK) held Offi at the date of approval of the financial statements, each a)nfim 9) far as we are awa, that: there is no relevant information of whlch the charitfs Independent Examlner Is unaware. and we have taken all the steps that we ought to have taken as TrUSS in order to make ourselves aware of any relevant Information a1 to establish that the chartvs indeperent examiners are awrdre of that information. Trustse Declaration The Trustees declare that they have approved the Trustees Annual Re)rt. ed on behalf of t charivs Trustees Philip Gllbank Chair of th board of Trustees Andrew Sefton TtEasurer of the board of Trustees
POCKLINGTON DISTRICT HERITAGE TRUST Charity No.. 1192342 Independent Examinerfs Report to the Members of Pocklington District Heritage Twst I report on the accounts of P(Kkllngton Distritt Herltage Trust for the year endirvj 30 Septsmber 2024, which are set out on pages 11 to 15. Responsibiliti&s and Basis of Report I repx)rt to the tsustees on my examination of the accounts of the above charlty rthe Trusn for the year ended 30 September 2023. As the charity's trustees, you are resEM)nsible for the pparation of the accounts In accordance with the requirements of the Charities Act 2011 C'the Act,?. I report in respect of my examination of the Trusvs accounts carrled out under section 145 of the 2011 Att and in (arrying out my examination, I have followed all the applicable Directions given by the Charity Commission undw section 145(5)(b) of the Act. Independent Examinerfs Statement I have completed my examination. I confimi that no material matters have come to my attention in connettAon with the examination which gives me cause to believe that in, any materfal resw: the accounting records Ye not kept in accordan with section 130 of the artties Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicalje wuirements conMIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. J have no COnrnS and have come across no other matters in connection with the examlnation to which attention should be drawn in this report in order to enable a prO[r understanding of the accounts to be reached. Rebecca Triffftt, MAAT Phoenix Accountanry and Business Consultancy Limited Morletys Cottage, Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY 25 January 2025 io
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POCKLINGTON DisfRicf HERITAGE TRUST Charty No: 1192342 $13tement of Ats and Liabilities As at 30 September 2024 2024 2023 Monetary Assets Current Account Savlngs Account Petty Cash Totsl Monetary Assets 1,370 1,591 152 2,452 3,031 16 Comprfslng: Unrestritted Funds Restrltted Funds 10,759 5,499 Non Monetary Assets and Llabllities Fixed Assets ftir the Charltys use (at historical cost): Display Cases Artifacts and Collections Other Equipment Laptop - Lenovo Projector 565 565 2,040 40 159 1,120 700 Debtors Debtors Creditors Accounts Fees- Current Year 300 300 240 240 These finanaal ststements were approved by committee on 24 January 2025 and signed on Its behalf by: Philip GilbanK Trustee ((hir) Andrew Seknn, Trustee (Treasurer) The notes on pages 13 to 15 fo part of the financial statements 12
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