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2023-04-05-accounts

Trustees’ Annual Report for the period

From 06/04/2022 Period start date To 05/04/2023 Period end date

Charity name: FARMLAND BIRD AID NETWORK

Charity registration number: 1192305

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote the conservation of farmland
bird species, particularly those in decline or
at risk of extinction, by working with local
communities and landowners, through
supplementary feeding, monitoring and
habitat restoration and conservation.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19
Increasing farmland bird numbers
and diversity for the benefit of
mankind

60 volunteers, farmers and
landowners working together on a
local initiative.

Monthly surveys and end of year
annual survey submitted to British
Ornithological data collection
website
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 All trustees are given the Public
Benefit Requirement documents
PB1 and 2. Trustees have complied with
their duty to have due regard to the
commission’s public benefit guidance when
exercising any powers or duties to which
the guidance is relevant.

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38 Farmland Bird Aid Network receives funds
from the general public and small grant
bodies local to West Oxfordshire. Our
largest grant has been £1000 for two years.
As yet we do not have a policy on grant
making.
Policy on social investment
including program related
investment		 Para 1.38 Farmland Bird Aid Network has no
investments.
Farmland Bird Aid Network is run and
Contribution made by
volunteers		 Para 1.38 mostly funded by its volunteers. The
majority feed the birds on a weekly basis
from November to May every year. Some
count the birds at the 21 sites on a monthly
basis. Others collect the seed and deliver
to the sites.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference
the charity’s work has made
to the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Farmland Bird Aid Network have been able
to provide daily feeding during the ‘hungry
gap’ for farmland birds at 21 sites across
West Oxfordshire with 60 volunteers.
Monthly surveys and end of year annual
survey.
Maintained our website
https://farmlandbirdaidnetwork.org/
Continued to circulate a monthly newsletter
for volunteers and other interested
stakeholders. 11 monthly newsletters were
produced during the feeding period to 106
contacts.
Continued to work with the Northeast
Cotswolds Farmer Cluster and received free
bird feed under their sustainability project.
https://www.cotswoldfarmers.org/about
Attended the annual Wychwood Forest Fair
as a stallholder to help raise our profile and
increase numbers of volunteers and
interested landowners.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Farmland Bird Aid Network continue to feed
farmland birds through the hungry gap and
to build our profile with local communities
and landowners. We were able to increase
the number of sites by two this year.
Performance of fundraising
activities against objectives
set		 Para 1.41 FBAN’s fundraising aim is to have enough
money to purchase seed for the seven
months of feeding each year. This has
been achieved.
Investment performance
against objectives		 Para 1.41 FBAN has no investments.

Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 FBAN has a balance of £3,773 at the end
of this financial year. Enough for a year’s
supply of birdseed for the following year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 This year the Trustees have approved a
Reserves Policy which is to have enough
funds to cover enough bird seed for one
year. FBAN will aim to build this reserve
over five years.
Amount of reserves held Para 1.22 None as of end of year 2022. The policy
will be enacted in 2023
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24 No fund is in deficit
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The principal source of funding are
donations, mainly from our volunteers plus
also funding received from local
foundations.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 FBAN has no investments
A description of the principal
risks facing the charity		 Para 1.46 All funds are spent on bird seed and
storage. FBAN is low risk as all funds are
spent only if available. Amounts of seed
can be decreased to account for funds
available.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO Constitution 2020
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 New trustees are appointed by current
trustees and are chosen with regard to
skills, knowledge and experience needed
for the effective administration of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
Farmland Bird Aid Network has four
Trustees with varying lengths of term, and
with the option to renew the term once. This
financial year three new Trustees have
joined and this was noted in the minutes of
the Board meeting and the Charity
Commission was notified. The three new
Trustees were given a copy of the
Constitution, the Volunteer Policy and the
Health and Safety Policy.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 FBAN has four Trustees and 60 volunteers.
The Volunteers meet three times a year
and are responsible for finding the funds for
the bird seed, organising the volunteers to
feed at the 21 sites and storing the seed. A
monthly newsletter provides information to
the volunteers and health and safety
advice.
Relationship with any
related parties		 Para 1.51 FBAN works informally with the Northeast
Cotswolds Farmer Cluster to support their
work feeding farmland birds under their
sustainability project.
Other FBAN gives its bird survey data to the
British Ornithological data collection
website

Reference and Administrative details

Charity name FARMLAND BIRD AID NETWORK
Other name the charity uses FBAN
Registered charity number 1192305
Charity’s principal address DENE EDGE, LAUGHTON HILL
STONESFIELD
WITNEY
OX29 8DY

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
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16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
LOUISE SPICER ORIGINAL TRUSTEE
JANE ELLIS CHAIR 01/12/2022 APPOINTED BY BOARD
GENNY EARLY 01/12/2022 APPOINTED BY BOARD
HANNAH
BOURNE TAYLOR		 01/12/2022 APPOINTED BY BOARD

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JANE ELLIS

Position (eg Secretary, CHAIR Chair, etc)

Date

04/02/2024

Charity Name No (if any) Farmland Bird Aid Network 1192305 Receipts and payments accounts CC16a For the period Period start date Period end date To from 4/6/2022 4/5/2023

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts
Previousyear balance
2,208
Sinclaire Charitable Trust
1,000
CharlburyTown Council
250
Donations
1,274
Gift Aid
142
Interest
6
-
-
4,880
-
-
Sub total -
Total receipts 4,880
A3 Payments
Bank Account Fees
72
Insurance Premium
140
Seed Purchase
882
Sundry- woodenpost,storage
13
Processingcharges
-
-
-
-
-
Sub total 1,107
-
-
Sub total -
Total payments 1,107
Net of receipts/(payments) 3,773
A5 Transfers between funds
-
A6 Cash funds last year end
-
Cash funds this year end 3,773
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)		 to the nearest £
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £		 Last year
to the nearest £
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-		 2,208
1,000
250
1,274
142
6
-
-
4,880		 2,236
1,000
250
1,264
265
-
-
-
5,015
-
-
-		 -
-
-		 -
-
-
-
-
- - 4,880 5,015
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-		 72
140
882
13
-
-
-
-
-
1,107		 96
140
2,223
308
34
-
-
-
-
2,801
-
-
-		 -
-
-		 -
-
-
-
- - 1,107 2,801
-
-
-
-		 -
-
-
-		 3,773
-
-
3,773		 2,214
-
-
2,214

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Balance of donations
Details
Details
Details
Details
Signature
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
3,773
-
-
-
-
-
3,773
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Jane Ellis
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Jane Ellis 4-Feb-24