## **Trustees’ Annual Report for the period** **From 06/04/2022 Period start date To 05/04/2023 Period end date** ## **Charity name: FARMLAND BIRD AID NETWORK** ## **Charity registration number: 1192305** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the conservation of farmland
bird species, particularly those in decline or
at risk of extinction, by working with local
communities and landowners, through
supplementary feeding, monitoring and
habitat restoration and conservation.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|
Increasing farmland bird numbers
and diversity for the benefit of
mankind

60 volunteers, farmers and
landowners working together on a
local initiative.

Monthly surveys and end of year
annual survey submitted to British
Ornithological data collection
website| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees are given the Public
Benefit Requirement documents
PB1 and 2. Trustees have complied with
their duty to have due regard to the
commission’s public benefit guidance when
exercising any powers or duties to which
the guidance is relevant.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Farmland Bird Aid Network receives funds
from the general public and small grant
bodies local to West Oxfordshire. Our
largest grant has been £1000 for two years.
As yet we do not have a policy on grant
making.| |Policy on social investment
including program related
investment|Para 1.38|Farmland Bird Aid Network has no
investments.| |||Farmland Bird Aid Network is run and| |Contribution made by
volunteers|Para 1.38|mostly funded by its volunteers. The
majority feed the birds on a weekly basis
from November to May every year. Some
count the birds at the 21 sites on a monthly
basis. Others collect the seed and deliver
to the sites.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference
the charity’s work has made
to the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Farmland Bird Aid Network have been able
to provide daily feeding during the ‘hungry
gap’ for farmland birds at 21 sites across
West Oxfordshire with 60 volunteers.
Monthly surveys and end of year annual
survey.
Maintained our website
https://farmlandbirdaidnetwork.org/
Continued to circulate a monthly newsletter
for volunteers and other interested
stakeholders. 11 monthly newsletters were
produced during the feeding period to 106
contacts.
Continued to work with the Northeast
Cotswolds Farmer Cluster and received free
bird feed under their sustainability project.
https://www.cotswoldfarmers.org/about
Attended the annual Wychwood Forest Fair
as a stallholder to help raise our profile and
increase numbers of volunteers and
interested landowners.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Farmland Bird Aid Network continue to feed
farmland birds through the hungry gap and
to build our profile with local communities
and landowners. We were able to increase
the number of sites by two this year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|FBAN’s fundraising aim is to have enough
money to purchase seed for the seven
months of feeding each year. This has
been achieved.| |Investment performance
against objectives|Para 1.41|FBAN has no investments.| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|FBAN has a balance of £3,773 at the end
of this financial year. Enough for a year’s
supply of birdseed for the following year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|This year the Trustees have approved a
Reserves Policy which is to have enough
funds to cover enough bird seed for one
year. FBAN will aim to build this reserve
over five years.| |Amount of reserves held|Para 1.22|None as of end of year 2022. The policy
will be enacted in 2023| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|No fund is in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funding are
donations, mainly from our volunteers plus
also funding received from local
foundations.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|FBAN has no investments| |A description of the principal
risks facing the charity|Para 1.46|All funds are spent on bird seed and
storage. FBAN is low risk as all funds are
spent only if available. Amounts of seed
can be decreased to account for funds
available.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Constitution 2020| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New trustees are appointed by current
trustees and are chosen with regard to
skills, knowledge and experience needed
for the effective administration of the CIO.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
Farmland Bird Aid Network has four
Trustees with varying lengths of term, and
with the option to renew the term once. This
financial year three new Trustees have
joined and this was noted in the minutes of
the Board meeting and the Charity
Commission was notified. The three new
Trustees were given a copy of the
Constitution, the Volunteer Policy and the
Health and Safety Policy.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|FBAN has four Trustees and 60 volunteers.
The Volunteers meet three times a year
and are responsible for finding the funds for
the bird seed, organising the volunteers to
feed at the 21 sites and storing the seed. A
monthly newsletter provides information to
the volunteers and health and safety
advice.| |Relationship with any
related parties|Para 1.51|FBAN works informally with the Northeast
Cotswolds Farmer Cluster to support their
work feeding farmland birds under their
sustainability project.| |Other||FBAN gives its bird survey data to the
British Ornithological data collection
website| ## **Reference and Administrative details** |Charity name|FARMLAND BIRD AID NETWORK| |---|---| |Other name the charity uses|FBAN| |Registered charity number|1192305| |Charity’s principal address|DENE EDGE, LAUGHTON HILL
STONESFIELD
WITNEY
OX29 8DY|| |---|---|---| |||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||LOUISE SPICER|||ORIGINAL TRUSTEE| ||JANE ELLIS|CHAIR|01/12/2022|APPOINTED BY BOARD| ||GENNY EARLY||01/12/2022|APPOINTED BY BOARD| ||HANNAH
BOURNE TAYLOR||01/12/2022|APPOINTED BY BOARD| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser N/A** **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** JANE ELLIS **Position (eg Secretary,** CHAIR **Chair, etc)** **Date** 04/02/2024 **Charity Name No (if any) Farmland Bird Aid Network 1192305 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 4/6/2022 4/5/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Previousyear balance
**2,208**
Sinclaire Charitable Trust
**1,000**
CharlburyTown Council
**250**
Donations
**1,274**
Gift Aid
**142**
Interest
**6**
**-**
**-**
**4,880**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 4,880**
**A3 Payments**
Bank Account Fees
**72**
Insurance Premium
**140**
Seed Purchase
**882**
Sundry- woodenpost,storage
**13**
Processingcharges
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 1,107**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 1,107**
**_Net of receipts/(payments)_ 3,773**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 3,773**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2,208**
**1,000**
**250**
**1,274**
**142**
**6**
**-**
**-**
**4,880**|**2,236**| |||||**1,000**| |||||**250**| |||||**1,264**| |||||**265**| |||||**-**| |||||**-**| |||||**-**| |||||**5,015**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||**-**| |||||**-**| |||||| ||**-**|**-**|**4,880**|**5,015**| |||||| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**72**
**140**
**882**
**13**
**-**
**-**
**-**
**-**
**-**
**1,107**|**96**| |||||**140**| |||||**2,223**| |||||**308**| |||||**34**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**2,801**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||| |||||**-**| |||||| ||**-**|**-**|**1,107**|**2,801**| |||||| ||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**3,773**
**-**
**-**
**3,773**|**2,214**| |||||**-**| |||||**-**| |||||**2,214**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Balance of donations
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**3,773**
**-**
**-**
**-**
**-**
**-**
**3,773**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Jane Ellis
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Jane Ellis|4-Feb-24| |||||