Trustees’ Annual Report for the period
From 01/01/2022 Period start date To 31/12/2022 Period end date
Charity name: Freshford & District Tennis Club
Charity registration number: 1192242
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote community participation in healthy recreation by the provision of facilities and coaching for playing tennis. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Freshford & District Tennis Club promotes community participation in health recreation by the provision of facilities and coaching for playing tennis. The facilities provided include two all-weather tennis courts – one of which is floodlit - and a court-side pavilion/rain shelter. The courts are available not only to members, but also to members of the public upon the payment of a modest fee. There is no strict dress code (other than that suitable non-damaging footwear should be worn). The club is entirely volunteer-run, and there are no paid members of staff (the tennis coach is allowed to use the club’s facilities to run his own business but is not paid an employee of the club). The principal work undertaken to manage the club’s ongoing operation is undertaken by the five trustees. When required, club members are requested to volunteer to provide assistance to mitigate costs, where such work can be achieved safely and to a suitable level of quality. The club treasurer currently acts as the membership secretary, and therefore has understanding and control of all income and expenditures and of the club’s bank accounts. Expenditure commitments exceeding £500 are subject to majority approval by the trustees. All expenditure receipts are logged. The club’s financial accounts are produced annually for |
members’ review.
Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The 2022-23 membership numbers have increased slightly from those achieved during the 2021-22. Whilst family memberships fell from 44 to 38, this was offset by an increased membership among our adult, senior and senior limited membership. Overall the total memberships increased from 94 to 99. The 2022-23 subscription revenue was consequently higher than the 2021-22 revenue level, although this can partly be explained by the final lockdown in 2021-22 resulting in discounted fees. Pay-and-play and guest fee income was also slightly up on the 2021-22 figures however still well down on 2020-21 levels (which had been boosted by the lack of availability of indoor tennis venues immediately post the first national lockdown). As with the 2021-22 season, a suite of half-price Autumn/Winter packages was introduced in October resulting in a limited number of further family |
| membership sales. |
|---|
| Pay-and-play continued to be used by |
| members of the public, to which a few |
| guest fees (now payable online) were |
| added. |
| Total income during 2022-23 was |
| therefore higher than the previous two |
| years if you exclude the extraordinary |
| payments received in 2020 and 2021. |
| We were able to afford to replace our |
| existing sodium floodlights with LEDs, as |
| the first stage towards the second set of |
| floodlights. The first payment of £5,286 |
| was made in October, with the second |
| payment of £12,233 due in Feruary 2023, |
| and we hope it will reduce energy use by |
| 50%. |
| Other than the payment above, there |
| were two other extraordinary |
| expenditures made during the period, |
| namely: |
| 1. We paid £7,200 to clean, repair, |
| seal and recoat our courts. |
| 2. The cleaning and fungicide |
| treatment of the court surfaces |
| (£775). |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Any annual surplus contributes towards a sinking fund designed to be sufficient for court resurfacing (which normally might be expected to be required about once every 10-15 years) and to assist with other major capital expenditure to enhance the facilities available to its users. The courts were last resurfaced in 2008. With a continuing programme of court repair and re-coating, it is expected that resurfacing will not now be required until 2025-26 at an estimated cost of approximately £35,000 |
| Amount of reserves held | Para 1.22 | At the end of the period we held £5,886.75 in a current account with HSBC and £45,801.16 in a Deposit account also with HSBC |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The club’s principal source of funding remains the membership fees, supplemented to a lesser degree by income from pay-and-play. Grants will be requested from various bodies when large capital expenditures are to be made. The membership and pay-and-play fees are used to cover ongoing costs such as lease costs (to the owner of the grounds) and general maintenance such as court cleaning, grass cutting and repairs. Any annual surplus contributes towards a sinking fund designed to be sufficient for court resurfacing (expected to be required about once every 10-15 years) and to assist with other major capital expenditure to improve the facilities available to its users. A second set of floodlights is may be installed in 2024, however this is still being discussed. |
|---|---|---|---|
| Maintenance of the facilities to a high standard will ensure that club members and members of the public will be able to continue to enjoy the sport of tennis in Freshford for many years to come. |
||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by the Board of Trustees with the exception that at AGMs, one third of the trustees shall retire from office. The vacancies so arising may be filled from the current membership by the decision of the members at the annual general meeting by show of hands |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Freshford & District Tennis Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1192242 |
| Charity’s principal address | 16 Crowe Hill Limpley Stoke Bath BA2 7FX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ian Barnes | Chairman | |||
| Perran Trerise | Treasurer | 12/1/23 topresent | ||
| Valencia Hayes | Family Liaison Officer |
|||
| Sandie Moore | Ladies Team Captain |
|||
| Michael Daniel | Membership Secretary |
|||
| Lee Newlyn | Social Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Ian Barnes Full name(s) Perran Trerise Position (eg Secretary, Treasurer Chairman Chair, etc)
Date
Freshford & District Tennis Club Accounts
Final Accounts 1-1-22 to 31-12-22
| 2022 | 2021 | 2020 | ||
|---|---|---|---|---|
| Income | 2022 Notes | |||
| £12,344 | ||||
| Subscriptions (Using Go-Cardless) | .00 | £9,991.76 | £12,078.60 | |
| Subscription Repayments | -£120.00 | -£306.00 | -£1,527.00 | |
| Pay and Play and Guest Fees | £584.57 | £565.10 | £830.78 | |
| Interest on accounts | £87.75 | £5.22 | £21.66 | |
| Floodlight income | £167.00 | £211.00 | £82.00 | |
| Visitors / Events | £260.00 | £580.00 | £0.00 | Summer camp income |
| Extraordinary payments | £0.00 | £19,565.00 | £10,000.00 | |
| Total Income | £13,323.32 | £30,612.08 | £21,486.04 | |
| Expenditure | ||||
| Rent | £2,335.00 | £2,335.00 | £2,335.00 | |
| Coaching fees / retainer | £0.00 | £750.00 | £700.00 | |
| Retainer pre-paid | £0.00 | £0.00 | £0.00 | |
| LTA subscriptions/refunds | £480.00 | £240.00 | -£220.00 | |
| Grass Cutting | £685.00 | £950.99 | £1,000.00 | |
| Repairs / maintenance | £775.00 | £0.00 | £766.00 | Court cleaning early in season |
| Cost of Secure Box, bike lock, brush for courts, moss killer and | ||||
| Ad Hoc maintenance | £388.08 | spray | ||
| Extraordinary Expenses | £12,486.60 | £13,569.31 | £0.00 | Court repair and recoating and first payment to Luminance |
| Purchases | ||||
| Tennis balls / Trophies etc. | £143.83 | £16.49 | £0.00 | Tennis balls |
| Match fees | £10.00 | £69.99 | £0.00 | |
| Equipment | £24.08 | £60.97 | £206.38 |
| Electricity | £0.00 | £0.00 | £183.50 |
|---|---|---|---|
| Administration | |||
| Bank charges | £60.00 | £0.00 | £0.00 |
| Legal fees and licences | £47.99 | £0.00 | £0.00 |
| Advertising and PR | £225.00 | £0.00 | £0.00 |
| Events | £149.51 | £70.00 | £0.00 |
| General / misc. | £77.70 | £0.00 | £0.00 |
| Go Cardless Fees | £232.14 | £217.51 | £220.31 |
| Stripe Fees | £40.15 | £36.87 | £37.09 |
| £18,160. | £18,317. | ||
| Total Expenditure | 08 | 13 | £5,228.28 |
| Net Surplus/(Deficit) | -£4,836.76 | £12,294.95 | £16,257.76 |
| Balance Sheet | |||
| Current Account closing balance | £5,886.75 | £4,811.26 | £12,134.53 |
| Deposit Account closing balance | £45,801.16 | £51,713.41 | £32,095.19 |
| Total Bank | £51,687.91 | £56,524.67 | £44,229.72 |
| Accrued income - O/S subs | £0.00 | £0.00 | £0.00 |
| Prepayments | £0.00 | £0.00 | £0.00 |
| Historical timing adjustments | £0.00 | £0.00 | £0.00 |
| Total Current Assets | £0.00 | £0.00 | £0.00 |
| Total Assets | £51,687.91 | £56,524.67 | £44,229.72 |
| Current Liabilities | £0.00 | £0.00 | £0.00 |
| Accounts Payable | £0.00 | £0.00 | £0.00 |
| Total Liabilities | £0.00 | £0.00 | £0.00 |
| £51,687. | £56,524. | ||
| Net Assets | 91 | 67 | £44,229.72 |
Note HSBC now charges £5/month Domain charge for Freshfordtennis.co.uk Photography AGM food and drink Gift of thanks for independent accounts assessment
Net Surplus/(Deficit) -£4,836.76 £12,294.95 £16,257.76 Club Members Funds £56,524.67 £44,229.72 £27,971.96 £51,687. £56,524. Total Funds 91 67 £44,229.72