## **Trustees’ Annual Report for the period**
**From** 01/01/2022 **Period start date To** 31/12/2022 **Period end date**
**Charity name:** Freshford & District Tennis Club
## **Charity registration number: 1192242**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote community participation in
healthy recreation by the provision of
facilities and coaching for playing tennis.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Freshford & District Tennis Club
promotes community participation in health
recreation by the provision of facilities and
coaching for playing tennis. The facilities
provided include two all-weather tennis
courts – one of which is floodlit - and a
court-side pavilion/rain shelter.
The courts are available not only to
members, but also to members of the
public upon the payment of a modest fee.
There is no strict dress code (other than
that suitable non-damaging footwear should
be worn).
The club is entirely volunteer-run, and there
are no paid members of staff (the tennis
coach is allowed to use the club’s facilities
to run his own business but is not paid an
employee of the club).
The principal work undertaken to manage
the club’s ongoing operation is undertaken
by the five trustees. When required, club
members are requested to volunteer to
provide assistance to mitigate costs, where
such work can be achieved safely and to a
suitable level of quality.
The club treasurer currently acts as the
membership secretary, and therefore has
understanding and control of all income and
expenditures and of the club’s bank
accounts. Expenditure commitments
exceeding £500 are subject to majority
approval by the trustees. All expenditure
receipts are logged. The club’s financial
accounts are produced annually for|
members’ review.
**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The 2022-23 membership numbers
have increased slightly from those
achieved during the 2021-22. Whilst
family memberships fell from 44 to 38,
this was offset by an increased
membership among our adult, senior
and senior limited membership. Overall
the total memberships increased from
94 to 99. The 2022-23 subscription
revenue was consequently higher than
the 2021-22 revenue level, although
this can partly be explained by the final
lockdown in 2021-22 resulting in
discounted fees. Pay-and-play and
guest fee income was also slightly up
on the 2021-22 figures however still
well down on 2020-21 levels (which had
been boosted by the lack of availability
of indoor tennis venues immediately
post the first national lockdown).
As with the 2021-22 season, a suite of
half-price Autumn/Winter packages was
introduced in October resulting in a
limited number of further family|
|membership sales.|
|---|
|Pay-and-play continued to be used by|
|members of the public, to which a few|
|guest fees (now payable online) were|
|added.|
|Total income during 2022-23 was|
|therefore higher than the previous two|
|years if you exclude the extraordinary|
|payments received in 2020 and 2021.|
|We were able to afford to replace our|
|existing sodium floodlights with LEDs, as|
|the first stage towards the second set of|
|floodlights. The first payment of £5,286|
|was made in October, with the second|
|payment of £12,233 due in Feruary 2023,|
|and we hope it will reduce energy use by|
|50%.|
|Other than the payment above, there|
|were two other extraordinary|
|expenditures made during the period,|
|namely:|
|1.
We paid £7,200 to clean, repair,|
|seal and recoat our courts.|
|2.
The cleaning and fungicide|
|treatment of the court surfaces|
|(£775).|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Any annual surplus contributes towards a
sinking fund designed to be sufficient for
court resurfacing (which normally might be
expected to be required about once every
10-15 years) and to assist with other major
capital expenditure to enhance the facilities
available to its users.
The courts were last resurfaced in 2008.
With a continuing programme of court
repair and re-coating, it is expected that
resurfacing will not now be required until
2025-26 at an estimated cost of
approximately £35,000|
|Amount of reserves held|Para 1.22|At the end of the period we held £5,886.75
in a current account with HSBC and
£45,801.16 in a Deposit account also with
HSBC|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The club’s principal source of funding
remains the membership fees,
supplemented to a lesser degree by
income from pay-and-play.
Grants will be requested from various
bodies when large capital expenditures are
to be made.
The membership and pay-and-play fees
are used to cover ongoing costs such as
lease costs (to the owner of the grounds)
and general maintenance such as court
cleaning, grass cutting and repairs. Any
annual surplus contributes towards a
sinking fund designed to be sufficient for
court resurfacing (expected to be required
about once every 10-15 years) and to
assist with other major capital expenditure
to improve the facilities available to its
users. A second set of floodlights is may
be installed in 2024, however this is still
being discussed.|
|---|---|---|---|
|||||
|||Maintenance of the facilities to a high
standard will ensure that club members and
members of the public will be able to
continue to enjoy the sport of tennis in
Freshford for many years to come.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by the Board of Trustees with
the exception that at AGMs, one third of the
trustees shall retire from office. The
vacancies so arising may be filled from the
current membership by the decision of the
members at the annual general meeting by
show of hands|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Freshford & District Tennis Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1192242|
|Charity’s principal address|16 Crowe Hill
Limpley Stoke
Bath
BA2 7FX|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Ian Barnes|Chairman|||
||Perran Trerise|Treasurer|12/1/23 topresent||
||Valencia Hayes|Family Liaison
Officer|||
||Sandie Moore|Ladies Team
Captain|||
||Michael Daniel|Membership
Secretary|||
||Lee Newlyn|Social Secretary|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Ian Barnes **Full name(s)** Perran Trerise **Position (eg Secretary,** Treasurer Chairman **Chair, etc)**
**Date**
## **Freshford & District Tennis Club Accounts**
## **Final Accounts 1-1-22 to 31-12-22**
||**2022**|**2021**|**2020**||
|---|---|---|---|---|
|**Income**||||**2022 Notes**|
||£12,344||||
|Subscriptions (Using Go-Cardless)|.00|£9,991.76|£12,078.60||
|Subscription Repayments|-£120.00|-£306.00|-£1,527.00||
|Pay and Play and Guest Fees|£584.57|£565.10|£830.78||
|Interest on accounts|£87.75|£5.22|£21.66||
|Floodlight income|£167.00|£211.00|£82.00||
|Visitors / Events|£260.00|£580.00|£0.00|Summer camp income|
|Extraordinary payments|£0.00|£19,565.00|£10,000.00||
|**Total Income**|**£13,323.32**|**£30,612.08**|**£21,486.04**||
|**Expenditure**|||||
|Rent|£2,335.00|£2,335.00|£2,335.00||
|Coaching fees / retainer|£0.00|£750.00|£700.00||
|Retainer pre-paid|£0.00|£0.00|£0.00||
|LTA subscriptions/refunds|£480.00|£240.00|-£220.00||
|Grass Cutting|£685.00|£950.99|£1,000.00||
|Repairs / maintenance|£775.00|£0.00|£766.00|Court cleaning early in season|
|||||Cost of Secure Box, bike lock, brush for courts, moss killer and|
|Ad Hoc maintenance|£388.08|||spray|
|Extraordinary Expenses|£12,486.60|£13,569.31|£0.00|Court repair and recoating and first payment to Luminance|
|Purchases|||||
|Tennis balls / Trophies etc.|£143.83|£16.49|£0.00|Tennis balls|
|Match fees|£10.00|£69.99|£0.00||
|Equipment|£24.08|£60.97|£206.38||
|Electricity|£0.00|£0.00|£183.50|
|---|---|---|---|
|Administration||||
|Bank charges|£60.00|£0.00|£0.00|
|Legal fees and licences|£47.99|£0.00|£0.00|
|Advertising and PR|£225.00|£0.00|£0.00|
|Events|£149.51|£70.00|£0.00|
|General / misc.|£77.70|£0.00|£0.00|
|Go Cardless Fees|£232.14|£217.51|£220.31|
|Stripe Fees|£40.15|£36.87|£37.09|
||**£18,160.**|**£18,317.**||
|**Total Expenditure**|**08**|**13**|**£5,228.28**|
|**Net Surplus/(Deficit)**|**-£4,836.76**|**£12,294.95**|**£16,257.76**|
|**Balance Sheet**||||
|Current Account closing balance|£5,886.75|£4,811.26|£12,134.53|
|Deposit Account closing balance|£45,801.16|£51,713.41|£32,095.19|
|**Total Bank**|**£51,687.91**|**£56,524.67**|**£44,229.72**|
|Accrued income - O/S subs|£0.00|£0.00|£0.00|
|Prepayments|£0.00|£0.00|£0.00|
|Historical timing adjustments|£0.00|£0.00|£0.00|
|**Total Current Assets**|**£0.00**|**£0.00**|**£0.00**|
|**Total Assets**|**£51,687.91**|**£56,524.67**|**£44,229.72**|
|Current Liabilities|£0.00|£0.00|£0.00|
|Accounts Payable|£0.00|£0.00|£0.00|
|**Total Liabilities**|**£0.00**|£0.00|£0.00|
||**£51,687.**|**£56,524.**||
|**Net Assets**|**91**|**67**|**£44,229.72**|
Note HSBC now charges £5/month Domain charge for Freshfordtennis.co.uk Photography AGM food and drink Gift of thanks for independent accounts assessment
Net Surplus/(Deficit) -£4,836.76 £12,294.95 £16,257.76 Club Members Funds £56,524.67 £44,229.72 £27,971.96 **£51,687. £56,524. Total Funds 91 67 £44,229.72**