2021-10-31-accounts - Exeter Eagles Bmx Club

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Trustee’s Annual Report for the Period
From				To	Period	End Date
	Day 4	Month 11	Year 2020		Day 31	Month 10	Year 2021

Reference And Administration Details

Charity Name Exeter Eagles BMX Club

Other Names Charity is Known By

Registered Charity Number 1192166

Charity ’ s Principal Address Exeter Eagles BMX Track, Cofton Road

Marsh Barton Trading Estate EX2 8QW

Names of the charity trustees who manage the charity

1 2 3 4	Trustee Name	Office(if any)	Date Acted(if not wholeyear)
	Ross Webster	Chair
	AmyWebster	Secretary
	Andrew Linscott	Treasurer
	Ryan Thorne

Names and addresses of advisors

1	Type of Advisor	Name	Address

Structure, Governance & Management

Description of the charity ’ s trusts

Type of Governing Document Constitution adopted on 29[th] March 2021 How the charity is constituted Charitable Incorporated Organisation with voting members Trustee Selection Method Trustees are appointed or reappointed annually at the Annual General Meeting held in November

Additional Governance Issues

(Optional Information) The BMX track and facilities are made available to the general public for open riding and training sessions for anyone able to ride a bike, with Membership available to individuals and families. The trustees and a wider committee all acting as volunteers oversee the day to day running of the track and facilities.

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Trustee ’ s Annual Report for the Period

					Period End Date
From	Day	Month	Year	To	Day Month	Year
	4	11	2020		31 10	2021

The committee seek the views of members and other volunteers for activities and improvements to the facilities and participate in the South West Regional BMX Series annually. There is a welfare officer in place whom acts as part of the committee and we take guidance from British Cycling as a Club Mark accredited club for our standard child protection and welfare issues. For the purposes of running the club open sessions and maintaining the facility all trustees give their time voluntarily and receive no remuneration or other benefits.

Objectives & Activities

Summary of the objects of the charity set out in the governing document Summary of the main activities undertaken for the public benefit in relation to these objects	The promotion of community participation in healthy recreation for the benefit of the inhabitants of Devon by the provision of facilities to participate in BMX racing and cycling.
	Our core activity is ensuring the upkeep of the facilities and organising volunteers for our 3 open sessions per week and liaising with local coaches to ensure training is made available to all participants. In addition to our core activities, we have also arranged– • Gazebo transportation and set-up for all regional races at South West tracks and for those competing in national events. • Open Day aligned with British Cycling’s Summer Ride campaign aimed at getting more people riding. • One off race event following the Covid Pandemic for riders to get back into racing • Our own Regional Race Event open to experienced and novice riders

Summary of the objects of the
charity set out in the governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects

The promotion of community participation in healthy recreation for
the benefit of the inhabitants of Devon by the provision of facilities
to participate in BMX racing and cycling.

Our core activity is ensuring the upkeep of the facilities and
organising volunteers for our 3 open sessions per week and liaising
with local coaches to ensure training is made available to all
participants.
In addition to our core activities, we have also arranged–
•
Gazebo transportation and set-up for all regional races at
South West tracks and for those competing in national
events.
•
Open Day aligned with British Cycling’s Summer Ride
campaign aimed at getting more people riding.
•
One off race event following the Covid Pandemic for riders
to get back into racing
•
Our own Regional Race Event open to experienced and
novice riders

Additional details of objectives and activities

(Optional Information) We are extremely grateful for the many hours volunteers have spent supporting the club either through open sessions, transporting the gazebo ’ s and general maintenance and improvements at the track. Without this invaluable contribution of time, energy and expertise we would be unable to achieve so much.

Achievements & Performance

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Trustee’s Annual Report for the Period
From				To	Period	End Date
	Day 4	Month 11	Year 2020		Day 31	Month 10	Year 2021

Summary of the main We successfully registered as a charity in November 2020 and achievements of the charity officially transferred all activities over via an Asset Transfer on 29[th] during the year March 2021.

This was an important achievement as it sets the club up for the longer term and has also allowed us to secure a new 15 years lease for the property at a significantly reduced rate.

In addition to this we have :-

Increased volumes of people at open sessions and very often averaging c30 riders
Increased membership to almost 200 up to from c150 in 2019 (last full year pre pandemic)
Replaced the brain box and lights for the start hill at a cost of £2,439
Secured Advertising income of £500 via boards displayed at the track
Held a very successful Regional Race event included a raffle, which saw a number of new novice riders competing.
Replaced the club laptop to ensure that the website can be maintained and more importantly allows us to run timed sessions and our race events.
Worked with local coaches to ensure regular coaching for riders is available from Beginners through to advance riders and providing additional income for the track through track hire.
Had 2 young riders complete their Level 1 British Cycling Coaching courses.
Organised club race jerseys and provided these at cost to anyone purchasing.

Financial Review

Brief Statement of the charity ’ s Cash in bank as at 31/10/2021 was £32,921 in unrestricted funds. policy on reserves The main financial risk to the charity is losing the ability to open for open and training sessions. A minimum amount of £4,000 is held to cover 3 months operating costs in the event of a prolonged period of closure or unexpected expenditure that may occur. All other funds are being saved towards improvements to the BMX Start Hill. Detail of any funds materially Not applicable in deficit

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Trustee’s Annual Report for the Period
From				To	Period	End Date
	Day 4	Month 11	Year 2020		Day 31	Month 10	Year 2021

Further Financial Review Details

(Optional Information) Accounts are made up from 29[th] March through to year end as the formal asset transfer into the Charity was completed on this date. Whilst the club existed prior to this date all income and operations were done under the unincorporated CASC.

Other Optional Information

Future Plans

In the upcoming year we want to continue growing the club membership and participation through a mini winter race series and themed events such as Halloween and Christmas.

We are also planning changes to the track to improve the skill of riders and ensure it is friendly to new riders.

We will continue to save towards our replacement hill project and look at options for ensuring this meets the required regulation and provides the best possible opportunity for any riders.

Declaration

The trustees declare that they have approved the trustees ’ report above

Signed of behalf of the charity ’ s trustees

Signature Full Name(s) Andrew John Linscott Position Treasurer

Date 7[th] August 2022

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Trustee’s Annual Report for the Period
From				To	Period	End Date
	Day 4	Month 11	Year 2020		Day 31	Month 10	Year 2021

Accounts

Exeter Eagles BMX Club CIO Income and Expenditure Summary for Year 29 March 2021 ending 31 October 2021

	Income	Receipts	Payments	Profit/(loss)	FY 2020
Membership		3,055.00		3,055.00	2,486.00
Club fees		3,435.00		3,435.00	3,693.00
Training		1,673.30	(1,178.00)	495.30	148.00
Mini Race RAD Winter 19/20
Exeter/Decoy		0.00		0.00	236.28
Wild west Series	2019/2020	0.00		0.00	572.90
Manchester Feb 2019		0.00		0.00	233.00
Regional Exeter		150.00	(229.50)	(79.50)	0.00
Food & Drink		6,102.59	(3,381.74)	2,720.85	1,281.18
Track Hire		501.00		501.00	200.00
Transponder Hire		0.00		0.00	0.00
Home Nations Cup		480.50	(217.19)	263.31	274.54
Bike Purchase,Bike Hire & Maintenance		2,133.75		2,133.75	222.50
Track Income		17,531.14	(5,006.43)	12,524.71	9,347.40
Race Jerseys		2,519.81	(2,545.48)	(25.67)	(61.93)
Sponsorship		500.00		500.00	0.00
Eagles Hoodies & T-Shirts		0.00		0.00	20.76
Race Plates		0.00		0.00	0.00
Inner Tubes		20.00		20.00	0.00
Elite Trainers		0.00		0.00	0.00
Raffle Income		703.00		703.00
Donations		15.04		15.04
Other income		0.00		0.00	0.00
Total Income		21,288.99	(7,551.91)	13,737.08	9,306.23
Track Maintenance			(633.12)	(633.12)	(607.89)
Clubhouse Repairs			(667.57)	(667.57)	(437.90)
Rent of premises			(750.00)	(750.00)	(1,000.00)
Training Courses			(222.00)	(222.00)	(1,269.00)
British Cycling Race Levies			0.00	0.00	161.50
Volunteer Hoodies			0.00	0.00	(268.14)
Elite jersey			0.00	0.00	0.00
New jersey design			0.00	0.00	0.00
British Cycling Affiliation			0.00	0.00	(74.00)

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	Trustee’s Annual Report for the Period	Trustee’s Annual Report for the Period	Trustee’s Annual Report for the Period	Trustee’s Annual Report for the Period	Trustee’s Annual Report for the Period	Trustee’s Annual Report for the Period	Trustee’s Annual Report for the Period	Trustee’s Annual Report for the Period
	From				To	Period	End Date
		Day 4	Month 11	Year 2020		Day 31	Month 10	Year 2021
Eagle Eye Trophies Paypal fees iZettle Fees Promotions & Open Day SW payments First Aid supplies New kitchen equipment Toilets Gas & Electricity Water Rubbish Clearance Phone/Internet Printing and Stationery Website Bank Charges Music License Insurance Becoming a Charity Other expenses			88.72		(3.18) 0.00 (173.42) 0.00 0.00 (193.84) 0.00 (240.00) (611.00) (196.79) (147.38) (144.52) (12.83) (144.00) 0.00 0.00 (341.60) 0.00 (64.28)
Net Income			21,377.71 (12,097.44)				9,280.27 2,632.79
Capital Expenditure Grants received New Speakers Track changes Drainage Improvements Transponders/decoder/gate Equipment			0.00 0.00 0.00 500.00 0.00 500.00 10,992.77 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (7,413.51) 0.00 0.00 0.00 0.00 0.00 (2,439.16) (2,439.16) 45.00 0.00 (329.90) (329.90) (620.00)
Total Capital Income/Expenditure			500.00 (2,769.06) (2,269.06) 3,004.26

P&L To be reinvested			21,877.71 (14,866.50) 7,011.21 5,637.05
Cash Balances and check Cash b/fwd 29 Mar 2021 analysed above Cash c/ fwd 31 Oct 2021			25,909.98 7,011.21 32,921.19

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Trustee’s Annual Report for the Period
From				To	Period	End Date
	Day 4	Month 11	Year 2020		Day 31	Month 10	Year 2021

Assets & Liabilities

Categories Cash Funds Other monetary Assets Investment assets Assets retained for the charities own use Liabilities Signed on behalf of all the trustees Full Name(s) Date	Details Cash In Bank PettyCash Total Cash Funds Hire Bikes(*23) Sqorz TimingEquipment Laptop Andrew John Linscott 7thAugust 2022	Unrestricted funds to nearest £ 32,049 872 32,921 - - Fund to which assets belong - - Fund to which assets belong Unrestricted Unrestricted Unrestricted Fund to which assets belong - -	Restricted Funds to nearest £ - - - - - Cost (optional) - - Cost (optional) 299 Cost (optional) - -	Endowment Funds to nearest £
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