|||||||||| |---|---|---|---|---|---|---|---|---| ||**Trustee’s Annual Report for the Period**|||||||| ||**From**||||**To**|Period|End Date|| |||Day
4|Month
11|Year
2020||Day
31|Month
10|Year
2021| ## **Reference And Administration Details** **Charity Name** Exeter Eagles BMX Club **Other Names Charity is Known By** **Registered Charity Number** 1192166 **Charity ’ s Principal Address** Exeter Eagles BMX Track, Cofton Road Marsh Barton Trading Estate EX2 8QW ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee Name**|**Office(if any)**|**Date Acted(if not wholeyear)**| |---|---|---|---| ||Ross Webster|Chair|| ||AmyWebster|Secretary|| ||Andrew Linscott|Treasurer|| ||Ryan Thorne||| ## **Names and addresses of advisors** |1|**Type of Advisor**|**Name**|**Address**| |---|---|---|---| ||||| ## **Structure, Governance & Management** **Description of the charity ’ s trusts** **Type of Governing Document** Constitution adopted on 29[th] March 2021 **How the charity is constituted** Charitable Incorporated Organisation with voting members **Trustee Selection Method** Trustees are appointed or reappointed annually at the Annual General Meeting held in November ## **Additional Governance Issues** **(Optional Information)** The BMX track and facilities are made available to the general public for open riding and training sessions for anyone able to ride a bike, with Membership available to individuals and families. The trustees and a wider committee all acting as volunteers oversee the day to day running of the track and facilities. Page | 1 **Trustee ’ s Annual Report for the Period** ||||||Period End Date|| |---|---|---|---|---|---|---| |**From**|Day|Month|Year|**To**|Day
Month|Year| ||4|11|2020||31
10|2021| The committee seek the views of members and other volunteers for activities and improvements to the facilities and participate in the South West Regional BMX Series annually. There is a welfare officer in place whom acts as part of the committee and we take guidance from British Cycling as a Club Mark accredited club for our standard child protection and welfare issues. For the purposes of running the club open sessions and maintaining the facility all trustees give their time voluntarily and receive no remuneration or other benefits. ## **Objectives & Activities** |**Summary of the objects of the**
**charity set out in the governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects**|The promotion of community participation in healthy recreation for
the benefit of the inhabitants of Devon by the provision of facilities
to participate in BMX racing and cycling.| |---|---| ||Our core activity is ensuring the upkeep of the facilities and
organising volunteers for our 3 open sessions per week and liaising
with local coaches to ensure training is made available to all
participants.
In addition to our core activities, we have also arranged–
•
Gazebo transportation and set-up for all regional races at
South West tracks and for those competing in national
events.
•
Open Day aligned with British Cycling’s Summer Ride
campaign aimed at getting more people riding.
•
One off race event following the Covid Pandemic for riders
to get back into racing
•
Our own Regional Race Event open to experienced and
novice riders| ## **Additional details of objectives and activities** **(Optional Information)** We are extremely grateful for the many hours volunteers have spent supporting the club either through open sessions, transporting the gazebo ’ s and general maintenance and improvements at the track. Without this invaluable contribution of time, energy and expertise we would be unable to achieve so much. ## **Achievements & Performance** Page | 2 |||||||||| |---|---|---|---|---|---|---|---|---| ||**Trustee’s Annual Report for the Period**|||||||| ||**From**||||**To**|Period|End Date|| |||Day
4|Month
11|Year
2020||Day
31|Month
10|Year
2021| **Summary of the main** We successfully registered as a charity in November 2020 and **achievements of the charity** officially transferred all activities over via an Asset Transfer on 29[th] **during the year** March 2021. This was an important achievement as it sets the club up for the longer term and has also allowed us to secure a new 15 years lease for the property at a significantly reduced rate. In addition to this we have :- - Increased volumes of people at open sessions and very often averaging c30 riders - Increased membership to almost 200 up to from c150 in 2019 (last full year pre pandemic) - Replaced the brain box and lights for the start hill at a cost of £2,439 - Secured Advertising income of £500 via boards displayed at the track - Held a very successful Regional Race event included a raffle, which saw a number of new novice riders competing. - Replaced the club laptop to ensure that the website can be maintained and more importantly allows us to run timed sessions and our race events. - Worked with local coaches to ensure regular coaching for riders is available from Beginners through to advance riders and providing additional income for the track through track hire. - Had 2 young riders complete their Level 1 British Cycling Coaching courses. - Organised club race jerseys and provided these at cost to anyone purchasing. ## **Financial Review** **Brief Statement of the charity ’ s** Cash in bank as at 31/10/2021 was £32,921 in unrestricted funds. **policy on reserves** The main financial risk to the charity is losing the ability to open for open and training sessions. A minimum amount of £4,000 is held to cover 3 months operating costs in the event of a prolonged period of closure or unexpected expenditure that may occur. All other funds are being saved towards improvements to the BMX Start Hill. **Detail of any funds materially** Not applicable **in deficit** Page | 3 |||||||||| |---|---|---|---|---|---|---|---|---| ||**Trustee’s Annual Report for the Period**|||||||| ||**From**||||**To**|Period|End Date|| |||Day
4|Month
11|Year
2020||Day
31|Month
10|Year
2021| ## **Further Financial Review Details** **(Optional Information)** Accounts are made up from 29[th] March through to year end as the formal asset transfer into the Charity was completed on this date. Whilst the club existed prior to this date all income and operations were done under the unincorporated CASC. ## **Other Optional Information** ## Future Plans In the upcoming year we want to continue growing the club membership and participation through a mini winter race series and themed events such as Halloween and Christmas. We are also planning changes to the track to improve the skill of riders and ensure it is friendly to new riders. We will continue to save towards our replacement hill project and look at options for ensuring this meets the required regulation and provides the best possible opportunity for any riders. ## **Declaration** **The trustees declare that they have approved the trustees ’ report above** Signed of behalf of the charity ’ s trustees **Signature Full Name(s)** Andrew John Linscott **Position** Treasurer **Date** 7[th] August 2022 Page | 4 |||||||||| |---|---|---|---|---|---|---|---|---| ||**Trustee’s Annual Report for the Period**|||||||| ||**From**||||**To**|Period|End Date|| |||Day
4|Month
11|Year
2020||Day
31|Month
10|Year
2021| ## **Accounts** ## **Exeter Eagles BMX Club CIO Income and Expenditure Summary for Year 29 March 2021 ending 31 October 2021** ||**Income**|**Receipts**|**Payments**|**Profit/(loss)**|**FY 2020**| |---|---|---|---|---|---| |Membership||3,055.00||3,055.00|2,486.00| |Club fees||3,435.00||3,435.00|3,693.00| |Training||1,673.30|(1,178.00)|495.30|148.00| |Mini Race RAD Winter 19/20|||||| |Exeter/Decoy||0.00||0.00|236.28| |Wild west Series|2019/2020|0.00||0.00|572.90| |Manchester Feb 2019||0.00||0.00|233.00| |Regional Exeter||150.00|(229.50)|(79.50)|0.00| |Food & Drink||6,102.59|(3,381.74)|2,720.85|1,281.18| |Track Hire||501.00||501.00|200.00| |Transponder Hire||0.00||0.00|0.00| |Home Nations Cup||480.50|(217.19)|263.31|274.54| |Bike Purchase,Bike Hire & Maintenance||2,133.75||2,133.75|222.50| |**Track Income**||**17,531.14**|**(5,006.43)**|**12,524.71**|
**9,347.40**| |Race Jerseys||2,519.81|(2,545.48)|(25.67)|(61.93)| |Sponsorship||500.00||500.00|0.00| |Eagles Hoodies & T-Shirts||0.00||0.00|20.76| |Race Plates||0.00||0.00|0.00| |Inner Tubes||20.00||20.00|0.00| |Elite Trainers||0.00||0.00|0.00| |Raffle Income||703.00||703.00|| |Donations||15.04||15.04|| |Other income||0.00||0.00|0.00| |**Total Income**||**21,288.99**|**(7,551.91)**|**13,737.08**|
**9,306.23**| |Track Maintenance|||(633.12)|(633.12)|(607.89)| |Clubhouse Repairs|||(667.57)|(667.57)|(437.90)| |Rent of premises|||(750.00)|(750.00)|(1,000.00)| |Training Courses|||(222.00)|(222.00)|(1,269.00)| |British Cycling Race Levies|||0.00|0.00|161.50| |Volunteer Hoodies|||0.00|0.00|(268.14)| |Elite jersey|||0.00|0.00|0.00| |New jersey design|||0.00|0.00|0.00| |British Cycling Affiliation|||0.00|0.00|(74.00)| Page | 5 ||||**Trustee’s Annual Report for the Period**|**Trustee’s Annual Report for the Period**|**Trustee’s Annual Report for the Period**|**Trustee’s Annual Report for the Period**|**Trustee’s Annual Report for the Period**|**Trustee’s Annual Report for the Period**|**Trustee’s Annual Report for the Period**|**Trustee’s Annual Report for the Period**| |---|---|---|---|---|---|---|---|---|---|---| ||||**From**||||**To**|Period|End Date|| |||||Day
4|Month
11|Year
2020||Day
31|Month
10|Year
2021| |||Eagle Eye Trophies
Paypal fees
iZettle Fees
Promotions & Open Day
SW payments
First Aid supplies
New kitchen equipment
Toilets
Gas & Electricity
Water
Rubbish Clearance
Phone/Internet
Printing and Stationery
Website
Bank Charges
Music License
Insurance
Becoming a Charity
Other expenses|||88.72||(3.18)
0.00
(173.42)
0.00
0.00
(193.84)
0.00
(240.00)
(611.00)
(196.79)
(147.38)
(144.52)
(12.83)
(144.00)
0.00
0.00
(341.60)
0.00
(64.28)|||| |||**Net Income**|||**21,377.71**
**(12,097.44)**||||**9,280.27**
**2,632.79**|| |||Capital Expenditure
Grants received
New Speakers
Track changes
Drainage Improvements
Transponders/decoder/gate
Equipment|||0.00
0.00
0.00
500.00
0.00
500.00
10,992.77
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(7,413.51)
0.00
0.00
0.00
0.00
0.00
(2,439.16)
(2,439.16)
45.00
0.00
(329.90)
(329.90)
(620.00)|||||| |||**Total Capital Income/Expenditure**|||**500.00**
**(2,769.06)**
**(2,269.06)**
**3,004.26**|||||| |||||||||||| |||**P&L To be reinvested**|||**21,877.71**
**(14,866.50)**
**7,011.21**
**5,637.05**|||||| |||**Cash Balances and check**
Cash b/fwd 29 Mar 2021
analysed above
Cash c/ fwd 31 Oct 2021|||25,909.98
7,011.21
32,921.19|||||| Page | 6 |||||||||| |---|---|---|---|---|---|---|---|---| ||**Trustee’s Annual Report for the Period**|||||||| ||**From**||||**To**|Period|End Date|| |||Day
4|Month
11|Year
2020||Day
31|Month
10|Year
2021| ## **Assets & Liabilities** |**Categories**
**Cash Funds**
**Other monetary**
**Assets**
**Investment assets**
**Assets retained**
**for the charities**
**own use**
**Liabilities**
**Signed on behalf of**
**all the trustees**
**Full Name(s)**
**Date**|**Details**
Cash In Bank
PettyCash
**Total Cash Funds**
Hire Bikes(*23)
Sqorz TimingEquipment
Laptop


Andrew John Linscott
7thAugust 2022|**Unrestricted**
**funds to**
**nearest £**
32,049
872
32,921
-
-
**Fund to**
**which assets**
**belong**
-
-
**Fund to**
**which assets**
**belong**
Unrestricted
Unrestricted
Unrestricted
**Fund to**
**which assets**
**belong**
-
-|**Restricted**
**Funds to**
**nearest £**
-
-
-
-
-
**Cost**
**(optional)**
-
-
**Cost**
**(optional)**
299
**Cost**
**(optional)**
-
-|**Endowment**
**Funds to**
**nearest £**| |---|---|---|---|---| |||||-| |||||-| |||||-| |||||-| |||||-| |||||**Current**
**value**
**(optional)**| |||||-| |||||-| |||||**Current**
**value**
**(optional)**| |||||| |||||| |||||| |||||**Current**
**value**
**(optional)**| |||||-| |||||-| |||||| |||||| |||||| |||||| Page | 7