Trustees’ Annual Report for the period
From 06 April 2022 Period start date To Period end date
Charity name: HM Forage
Charity registration number: 1192132
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The relief of poverty for the benefit in The Gambia, in particular but not exclusively by supplying drilling equipment needed to provide access to safe and clean drinking water and improve sanitation and assist in the provision of education and training in local water management to enable individuals to generate a sustainable income and be self-sufficient. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Drilling equipment imported into The Gambia from the United States of America. Equipment cleared through customs and successfully stored. Trustees enabled to visit The Gambia for the first time following the relaxation of Covid restrictions. Fully identified and started to meet the legal requirements a charity has to meet to set up operations in The Gambia. Identified premises for HM Forage to operate out of in The Gambia. Identified potential staff to manage operations and work for HM Forage in The Gambia Prepared a solid foundation for HM Forage to start working in The Gambia in 2023 |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All Trustees have confirmed receipt and have acknowledged they have read the guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | HM Forage’s year has been a positive period of challenge, determination, and achievement, which culminated in a solid foundation being set for our drilling operations in The Gambia to begin in earnest in 2023. In May 2022, as Covid 19 restrictions began to ease, the Trustees were able to complete the purchase of the drilling rig and its auxiliary equipment and arrange for shipment from the United States. Transit of the equipment started in June 2022 and was expected to take 3 months. To coincide with this, our founding Trustee, Howard Measham, travelled to The Gambia in August 2022 on a fact-finding exercise. This visit was very fruitful, with a number of local contacts made, potential sites identified for equipment storage and a greater understanding ascertained of the legal requirements needed to operate in The Gambia. To build on the August visit and progress the development of HM Forage, Howard Measham revisited The Gambia in October 2022. Again, it was a |
successful and informative trip. A meeting held with the Permanent Secretary of the Ministry of Environment Climate Change and Natural Resources identified HM Forage’s need to register as a constituted charity in The Gambia before operations can begin. Visits were subsequently made to the appropriate Government offices to start the process of creating a constitution and registering the charity. Constructive discussions were also held with a water engineer with vast experience of drilling about them potentially leading the charity’s operations. It was also recognised during the trip that the previous locations identified to store the drilling equipment were not really feasible, but delays in the shipment’s arrival gave the Trustees more time to seek new premises. In November 2022 we were informed that the shipment had been in the port of Banjul since early October 2022. This coincided with a new contact being made who agreed to collect the drilling equipment from the port and temporarily store it until a permanent office could be found. This turned out to be a challenging period, but the drilling equipment was finally found at the port and safely stored in its temporary home in January 2023. During the final months of the year the constitution for HM Forage Gambia was written and finalised for registration. Advanced discussions were held with a landlord for premises to be modified for use by HM Forage Gambia and negotiation entered into for a lease. Further discussions were also held with Gambian nationals as we looked to identify staff to manage and administer the drilling operations in The Gambia. This solid groundwork culminated in a positive end to the year, with three of our Trustees preparing to visit The Gambia in April 2023. A visit which will look to finalise the registration of HM Forage Gambia, set-up our base for operations in The Gambia and interview potential staff. Our expectation being that 2023-2024 will see HM Forage finally break ground and water flow.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | HM Forage held a surplus of £10,792 at year end |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity is currently developing, and its policy is to use all the available funds towards its objectives. The Trustees are aware of their duties and review the reserve policy annually. During this review Trustees will decide on required reserves to meet the growth of the charity and its activities. |
| Amount of reserves held | Para 1.22 | Zero |
| Reasons for holding zero reserves |
Para 1.22 | The Charity is currently developing, and its policy is to use all the available funds towards its objectives. |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| Funds during this financial year were | ||
|---|---|---|
| provided by the charity’s sole | ||
| The charity’s principal | benefactor and chair Howard Measham | |
| sources of funds (including | Para 1.47 | |
| any fundraising) |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected to the Board of Trustees following an interview. Before appointment, potential Trustees are invited to a Board meeting as a guest to enable them to get a full understanding of HM Forage and its activities. This also gives Trustees an opportunity to get an understanding of skills and experience the potential trustee will bring to the work of HM Forage. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 |
Other
Reference and Administrative details
| Charity name | HM Forage |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1192132 |
| Charity’s principal address | 4 Park Place Seer Green Buckinghamshire HP9 2FJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Howard Horace Measham |
Chair | |||
| Graham Hawkes | Secretary and Treasurer |
|||
| Timothy Kellam James Greenwood |
||||
| William Luff | Appointed September 2022 | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Graham Hawkes | ||
Secretary |
||
| 03/01/2024 | ||
| 03/01/2024 |
| HM Forage | 1192132 | |||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| For the period from |
01/04/2022 | To | 31/03/2023 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Restricted funds to the nearest £ 14,427 9 - - - - - - 14,436 - - - 14,436 13,857 151 3,309 80 1,038 72 - - - 18,506 - - - 18,506 - 4,071 - 10,792 6,721 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 14,427 9 - - - - - - 14,436 - - - 14,436 13,857 151 3,309 80 1,038 72 - - - 18,506 - - - 18,506 - 4,071 |
Total funds to the nearest £ 14,427 9 - - - - - - 14,436 - - - 14,436 13,857 151 3,309 80 1,038 72 - - - 18,506 - - - 18,506 - 4,071 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Donations | - | 19,117 | ||||
| Interest Received | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) | - | 19,117 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 19,117 | ||||||
| Equipment | - | 8,117 | ||||
| I.T. | - | 168 | ||||
| Travel | - | - | ||||
| Accomodation | - | - | ||||
| Legal | - | - | ||||
| Bank Fees | - | 40 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | - | 8,325 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 8,325 | ||||||
| - | - 4,071 | - | - 4,071 | 10,792 | ||
| - | - | - | - | - | ||
| - | 10,792 | - | 10,792 | - | ||
| - | 6,721 | - | 6,721 | 10,792 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds |
Details CAF Bank Metro Bank |
Unrestricted funds to nearest £ - - |
Restricted funds to nearest £ 6,040 681 |
Endowment funds to nearest £ |
|---|---|---|---|---|
| CAF Bank | - | 6,040 | - | |
| Metro Bank | - | 681 | - |
| - | - | - | |||||
|---|---|---|---|---|---|---|---|
| Total cash funds | - | 6,721 | - | ||||
| (agree balances with receipts and payments | |||||||
| account(s)) | OK | OK | OK | ||||
| Unrestricted | Restricted | Endowment | |||||
| funds | funds | funds | |||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||
| B2 Other monetary assets | - | - | - | ||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B3 Investment assets | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B4 Assets retained for the | - | - | |||||
| charity’s own use | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Fund to which | Amount due | When due | |||||
| Details | liability relates | (optional) | (optional) | ||||
| B5 Liabilities | - | ||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval |
||||
| GRAHAM HAWKES | 03/01/2024 | ||||||