OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-12-31-accounts

CROMER ARTSPACE CHARITABLE INCORPORATED ORGANISATION (CIO)

UNAUDITED

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

CROMER ARTSPACE CIO

The trustees present their annual report together with the financial statements for 1 January to 31 December 2023.

SECTION A

REFERENCE AND ADMINISTRATION DETAILS

Charity name

Cromer Artspace Charitable Incorporated Organisation (CIO)

Other names the charity is known by

Cromer Artspace

Registered charity number

1191946

Charity’s principal address

The Chair Art Deco Building Western Promenade Cromer Norfolk NR27 9FA

Names of the charity trustees who manage the charity

Philip Harris, Chair Ruth Brumby Barry Meadows Sheila Robinson

Independent examiner of the accounts

Rosie Glasgow

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 2

CROMER ARTSPACE CIO

SECTION B

STRUCTURE, GOVERNANCE AND MANAGEMENT

• GOVERNING DOCUMENT

Cromer Artspace Charitable Incorporated Organisation (CIO) adopted its constitution on 4 October 2020.

• APPOINTMENT OF TRUSTEES

Cromer Artspace’s only voting members are its charity trustees.

Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO, who are elected and co-opted under the terms of the constitution.

• ORGANISATIONAL STRUCTURE AND DECISION MAKING

The trustees meet monthly. They have, or are in the process of developing, written policies governing privacy, equal opportunities, health and safety, safeguarding, conflict of interest, private benefit and the allocation of reserve funds.

The trustees have established a number of Project Teams to oversee different aspects of the organisation’s activities as follows:

Each Project Team includes a lead trustee and regular reports are presented to the trustees on progress with plans and to seek approval for any changes.

During the year, the trustees decided to change and widen the purpose and brief of the Advisory Committee. This has now been re-named the Advisory Forum and meets quarterly with an invited group of local people and professionals for discussions about plans for the future of Cromer Artspace and to build future partnerships and collaborations.

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 3

CROMER ARTSPACE CIO

• VOLUNTEERS

During 2023, 50 people volunteered with Cromer Artspace in a number of different roles, including:

Volunteers have also helped with one-off tasks, particularly small maintenance works and helping with decorating the Artspace on the Prom and getting it ready to open, hanging artworks, catering at events, distributing leaflets and fliers.

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 4

CROMER ARTSPACE CIO

SECTION C

OBJECTIVES AND ACTIVITIES

• OBJECTIVES

Cromer Artspace CIO was entered on the Register of Charities on 22 October 2020 with charitable objects:

To advance education for the benefit of the public by the promotion of the arts, in but not exclusively, visual arts and combined arts activities.

There have been no changes in the objects since registration of the charity.

During the year the trustees have developed an ethos statement that expands on the charity’s objects:

Cromer Artspace has been established to:

• MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In 2023 Cromer Artspace supported the delivery of educational arts events and opportunities in a range of settings, including a building leased from North Norfolk District Council, the Artspace on the Prom, which is used for exhibitions and workshops. Activities delivered during the year were:

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 5

CROMER ARTSPACE CIO

These activities were informed by the guidance issued by the Charities Commission on public benefit.

SECTION D

ACHIEVEMENTS AND PERFORMANCE

• MAIN ACHIEVEMENTS AND ACTIVITIES OF THE CHARITY

1. Artspace on the Prom

The Artspace on the Prom opened for its second season in 2023. This Art Deco building on the West Prom in Cromer is leased from North Norfolk District Council, and after two years occupancy under a licence agreement, a 15 year lease was signed at the end of 2023.

The trustees have embarked on a major fundraising programme to fund a series of improvements to the building. Funding was secured from the Norfolk Coastal Partnership to fund the installation of an access ramp, which was installed in time for the opening of the season in April 2023. Funding has also been secured from the Government Community Ownership Fund, match funded by North Norfolk District Council, for works to seal the roof and this work is due to take place over the 23/24 winter.

Sixteen exhibitions were held between March and October. Artists submit proposals for their own exhibitions and some exhibitions are organised by Cromer Artspace. An independent panel selects the exhibitions for the programme to ensure a mix of artists and media. As well as shows by individuals and groups of artists, Cromer Artspace organised the following:

Most artists give a talk during the period of their exhibitions and members of the public are invited to go along to find out more about the artists and their work.

Around 10500 visitors visited the Artspace on the Prom in 2023. Many visitors left comments such as:

‘Lovely to see such high quality art at the beach. Very impressed.’

‘Great variety of style and medium – lovely to have a chance to see art in such a fantastic setting’

‘We are so happy to be able to visit this gallery with a great range of exhibitions - thank you for the ramp’

‘Wonderful range of artists and techniques. Illuminating and inspiring exhibition’

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 6

CROMER ARTSPACE CIO

‘Lovely surprise for people just following the esplanade. Perfect building for this sort of show – really varied and interesting work’

2. Bigger Picture

The second Bigger Picture project continued into 2023, coming to an end n September 2023. Bigger Picture 2, ‘Pictures Around Cromer – The National Gallery Collection’, consisted of 30 life-sized reproductions of pictures from the National Gallery which were displayed in a range of outdoor locations, such as in seafront shelters, on the pier, at the bus station and on the walls of shops, offices and public toilets around the town. A leaflet was produced to show the location of the pictures, with a brief description displayed next to each picture and a link to more information on a dedicated website. A downloadable family trail was developed and links were made with local schools with the support of the National Gallery’s Learning Team.

5 guided walks were led by volunteers to introduce the pictures, attended by 57 attendees. A partnership with Cromer Library enabled monthly film screenings to take place during the life of the exhibition, showing a series of films from the National Gallery and Living Knowledge Network collections. 6 screenings took place, with a total of 73 attendees.

In a letter, the Director of the National Gallery, Gabriele Finaldi, said

‘ We are deeply indebted to Cromer Artspace for hosting this unique tour. Without your support, this incredible collection of artworks would not have been able to be seen in Cromer, inspiring so many new audiences beyond the National Gallery in London. On behalf of the National Gallery, we thank you and your colleagues for making this touring exhibition possible.’

120 people completed an online survey about the Exhibition and 90% of respondents rated it as ‘excellent’, with many asking for more. When asked what they particularly liked about the exhibition, responses included:

‘the fact that we could see the pictures in the open air without having to go to a gallery’

‘The fact that so many people look at artwork during the course of an ordinary day’

‘I think it’s very educational I show and tell my kids about these lovely pictures. They also make the town look very cheerful along with everything else I think it’s been really nice to see these art works around. They stand out and make you stop and think.’

‘love looking at art pieces. The information about each painting is very helpful and broadens ones knowledge.’

Some of the pictures from the two Bigger Picture exhibitions will be made available on loan to local schools and community groups so that they can continue to be enjoyed by local people. The first two paintings have been loaned to Cromer Primary School at the end of 2023.

Work is underway to identify a gallery partner for the next Bigger Picture project, planned for autumn 2024. In the meantime a joint project with Cromer Museum will see 12 ‘Heritage

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 7

CROMER ARTSPACE CIO

Boards’ on display around the town. Funded by the National Lottery Heritage Fund, and developed in collaboration with local schools and community groups, the boards display different aspects of Cromer Museums’ collection, including photographs, paintings and postcards.

PUBLIC ENGAGEMENT AND FEEDBACK

Local people and visitors have been asked for their feedback about Cromer Artspace Activities during the year. People have had the opportunity to feedback through:

Six community groups, Queer Norfolk, About with Friends, Friends of Cromer Museum, Cromer Young Interpreters, Cromer Junior School and Merchant’s Place, helped to select the images on display as part of the Heritage Spaces exhibition around the town.

The trustees continue to look for opportunities to involve and work with different groups from within the local community and beyond.

MARKETING AND PROMOTION

During the year, the following methods were used to promote Cromer Artspace and its activities:

Programme – 5000 copies of the programme of exhibitions at the Artspace on the Prom were distributed

Website – The website contains details of the exhibitions and other Cromer Artspace news. During 2023 the website had around 17000 visitors who viewed around 60,000 pages.

Print Media – Cromer Artspace activities were covered in a range of local and regional publications including Eastern Daily Press, North Norfolk News, Just Cromer, Crab Tales. Cromer Times.

Social Media - Cromer Artspace currently has over 1400 followers on Facebook, 1487 followers on Instagram and 432 followers on X (Twitter)

Newsletters – a regular newsletter has been sent to 626 Cromer Artspace supporters and a regular newsletter has also been sent to the volunteer team.

FUTURE PLANS

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 8

CROMER ARTSPACE CIO

The trustees have reviewed the Strategic Plan and the activities planned for the next two years. Activities in 2023 will be delivered under the banner of ‘Cromer Connects’ in line with the following aims:

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 9

CROMER ARTSPACE CIO

SECTION E

FINANCIAL REVIEW

FINANCIAL RISK MANAGEMENT, OBJECTIVES & POLICIES

Cromer Artspace is still a relatively new charity having completed its third year of operation. The Trustees are responsible to ensure that the charity is financially robust and has the funds it needs to deliver its plans and meet its commitments. The Trustees have reviewed their plans and considered the future opportunities and risks facing the charity.

With the above in mind, they have identified the need to build up funds to provide for both planned and unexpected expenditure and have implemented a Reserves Policy as follows:

Cromer Artspace Reserves Policy In relation to the general operating costs of the charity, it has been decided to hold a total of £6,000 for the year ending December 2023. In addition, it has been agreed to hold a total of £2,000 for future maintenance costs.

With the above in mind, reserves held total:

General Operating Costs: £6,000 Future Maintenance Costs: £2,000 —----------Total £8,000

The reserves are shown in the balance sheet as deducted from the overall Unrestricted Funds held by the charity.

Responsibility

Responsibility for this policy and its implementation lies with the Treasurer and ultimately with the Trustees.

Review

This policy is reviewed regularly and updated as required but in any event, to be reviewed within 6 months of the year end

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 10

CROMER ARTSPACE CIO

KEY FINANCIAL PERFORMANCE INDICATORS

Total income was £51,101 in 2023. Of this:

Total expenditure was £24,700 in 2023.

The allocations for unrestricted funds were as follows:

The allocations for restricted costs were as follows:

The restricted funds in the financial statements represent the following:

The net result is a surplus of £42,988 allocated as follows:

Unrestricted Funds Restricted Funds
Core £4,139 0
Bigger Picture 2 Project £4,583 0
Bigger Picture 3 Project 0 £4,421
Art Deco BuildingProject £14,087 £15,758
Total Funds held £22,809 £20,179

GOING CONCERN

After making appropriate enquiries, the Trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. For this reason, they will continue to adopt the going concern basis in preparing the financial statements.

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 11

CROMER ARTSPACE CIO

SECTION F

DECLARATION

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees by

PHILIP HARRIS

Chair

DATE

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 12

CROMER ARTSPACE CIO

Independent Examiner's Report on the Accounts

Report to the trustees/ Cromer Artspace CIO members of On accounts for the year ended 31 December 2023 Set out on pages 15 - 21

Charity no 1191946

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023.

Responsibilities and basis of As the charity trustees, you are responsible for the preparation of the accounts in report accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 25 July 2024 Signed: Name: Rosemary Glasgow

Relevant professional qualification(s) or body:

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 13

CROMER ARTSPACE CIO

Address: 37 Alexandra Road, Sheringham
Norfolk, NR26 8HU

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 14

CROMER ARTSPACE CIO

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2023

_____________

Note
INCOME FROM:
1
Voluntary income
2
Charitable activities
TOTAL INCOME
EXPENDITURE ON:
Raising funds:
3
Voluntary income
4
Other charitable activities
5
Governance
TOTAL EXPENDITURE
NET PROFIT / LOSS
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
TOTAL FUNDS CARRIED
FORWARD
Note
CURRENT ASSETS
Cash in bank and in hand
NET ASSETS		 Unrestricted
Funds
2023
£
507
20,768
21,275
290
13,211
0
13,501
7,774
0
15,035
22,809		 Restricted
Funds
2023
£
29,826
0
29,826
0
11,199
0
11,199
18,627
0
1,552
20,179
2023
£
42,988
42,988		 Total
Funds
2023
£
30,333
20,768
51,101
290
24,410
0
24,700
26,401
0
16,587
42,988		 Total
Funds
2022
£
18,845
13,155
32,000
798
17,309
0
18,107
13,893
0
2,694
16,587
2022
£
16,587
16,587

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 15

CROMER ARTSPACE CIO

CHARITY FUNDS

Restricted funds
Unrestricted funds
Reserves: General Operating
Costs
Reserves: Future Maintenance
Costs
TOTAL FUNDS		 20,179
14,809
6,000
2,000
42,988		 1,552
15,035
0
0
16,587
Note
1
Voluntary income
1.1
Donations
1.2
Grants
1.3
Sponsorship and advertising
Total voluntary income
1.1
Donations
Just Giving
Co-op
Gift Aid
Naked Wines
Cash
National Gallery - in kind.
Other
Individuals
Total donations
1.2
Grants
Norfolk Coastal Partnership
Cromer Town Council
Crab & Lobster
National Heritage
North Norfolk District Council
National Gallery
Norfolk County Council
Total grants		 Unrestricted
Funds
2023
£
507
0
0
507
0
0
0
0
0
0
0
507
507
0
0
0
0
0
0
0
0		 Restricted
Funds
2023
£
206
29,620
0
29,826
0
0
0
0
0
0
0
206
206
20,000
1,000
500
8,120
0
0
0
29,620		 Total
Funds
2023
£
713
29,620
0
30,333
0
0
0
0
0
0
0
713
713
20,000
1,000
500
8,120
0
0
0
29,620		 Total
Funds
2022
£
10,625
8,000
220
18,845
1,552
1,369
360
1,000
144
4,200
5
1,995
10,625
0
2,500
0
0
2,500
2,000
1,000
8,000

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 16

CROMER ARTSPACE CIO

1.3
Sponsorship and advertising
Hansells
Arnold Keys LLP
Total sponsorship and
advertising		 0
0
0
0		 0
0
0
0		 0
0
0
0		 120
100
220
Note
2
Income from charitable
activities
2.1
Festival Project
2.2
Bigger Picture II Project
2.3
Building Project
2.4
Bigger Picture III
Total income from charitable
activities
Income from charitable
activities
2.1
Festival Project
Ticket sales
Collections
Total Festival Project
2.2
Bigger Picture II Project
Mary Janes
Walks
Total Bigger Picture II Project
2.3
Building Project
Auction
Open Call
Workshops
Exhibitions
Print Fair
Raffle
Electricity Refunds
Rates Rebate		 Unrestricted
Funds
2023
£
0
360
20,408
0
0
0
0
20,768
0
0
0
250
110
360
5,149
1,498
615
2,230
6,369
3,263
825
7		 Restricted
Funds
2023
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total
Funds
2023
£
0
360
20,408
0
0
0
0
20,768
0
0
0
250
110
360
5,149
1,498
615
2,230
6,369
3,263
825
7		 Total
Funds
2022
£
2,416
0
10,739
0
0
0
0
13,155
2,071
345
2,416
0
0
0
7,444
904
304
2,087
0
0
0
0

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 17

CROMER ARTSPACE CIO

452 0 452

0

Balance Transfer from Festival Project

Total Building Project
2.4
Bigger Picture III
Note
3
Costs of raising funds
3.1
Organisation
3.2
Fundraising
3.3
Marketing and promotion
Total costs of raising funds
3.1
Organisation
Volunteer expenses
Admin and meetings
Banking
Subscriptions
Insurance
Training
Website
Total organisation costs
3.2
Fundraising
Total fundraising costs
3.3
Marketing and promotion
Total marketing and promotion
costs
Note
4
Costs of charitable activities
4.1
Bigger Picture I Project
4.2
Festival Project
4.3
Bigger Picture II Project
4.4
Building Project
4.5
Bigger Picture III Project
Total costs of charitable
activities		 20,408
0
Unrestricted
Funds
2023
£
393
0
0
393
0
78
72
30
103
0
110
393
0
0
0
0
Unrestricted
Funds
2023
£
0
567
524
12,017
0
13,108		 0
0
Restricted
Funds
2023
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Restricted
Funds
2023
£
0
0
0
7,500
3,699
11,199		 20,408
0
Total
Funds
2023
£
393
0
0
393
0
78
72
30
103
0
110
393
0
0
0
0
Total
Funds
2023
£
0
567
524
19,517
3,699
24,307		 10,739
0
Total
Funds
2022
£
798
0
0
798
0
405
82
30
42
239
0
798
0
0
0
0
Total
Funds
2022
£
471
2,441
9,161
5,236
0
17,309

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 18

CROMER ARTSPACE CIO

Note
4.1
Bigger Picture I Project
Catering
Hall Hire
Invitations/paper/stamps
Printing and installation costs
General
Total Bigger Picture I Project
4.2
Festival Project
4.2.1
Performer and workshop
leader fees
Venue hire
Artists
Refreshments
Kitchen Utensils
Marketing
Balance Transfer to Building
Project
Total Festival Project
4.3
Bigger Picture II Project
Artwork printing and
installation costs
Leaflet design and print
Commercial Images - in kind
Travel
Final show hall hire
Art materials
Refreshments
Total Bigger Picture II Project
4.4
Building Project
Broadband
Rates
Electricity
Electric Meter
Ramp
Kitchen Items
Planning Costs
Paints & Painting Works
Buildings Maintenance
Fire Servicing
Licence fees		 Unrestricted
Funds
2023
£
0
0
0
0
0
0
0
0
0
0
0
115
452
567
509
0
0
0
0
15
0
524
295
237
1,644
14
0
59
117
2,231
370
104
40		 Restricted
Funds
2023
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7,500
0
0
0
0
0
0		 Total
Funds
2023
£
0
0
0
0
0
0
0
0
0
0
0
115
452
567
509
0
0
0
0
15
0
524
295
237
1,644
14
7,500
59
117
2,231
370
104
40		 Total
Funds
2022
£
72
180
43
111
65
471
1,316
400
345
64
54
262
0
2,441
4,340
488
4,200
92
30
0
11
9,161
147
367
627
547
25

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 19

CROMER ARTSPACE CIO

IT
Advertising & Marketing
Three Rings
Badges
Print Workshops
Print Fair Costs
Portrait Exhibition
Venue Hire
Curator Fee
Refund
Refreshments
Heater Hire
Fire Equipment
Handrail installation
Professional architect costs
Legal fees
Electrical works
Tables
Dehumidifier
Signage/flyers
Printing/stationary/post
Sundries
Total Building Project
4.5
Bigger Picture III Project
Staffing Support Museum
Prints
Totals
4.2.1
Performer and workshop
leader fees
Spirit of Place
Jazz Night
Fiasco Quartet
Poetry Workshop
Friends of Cromer
Museum
Textiles Workshop
Drawing Workshop		 83
1,223
204
47
378
4,212
405
50
100
100
14
0
0
0
0
0
0
0
0
0
0
90
12,017
0
0
0
0
0
0
0
0
0
0
0		 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7,500
3,540
159
3,699
0
0
0
0
0
0
0
0		 83
1,223
204
47
378
4,212
405
50
100
100
14
0
0
0
0
0
0
0
0
0
0
90
19,517
3,540
159
3,699
0
0
0
0
0
0
0
0		 54
15
355
180
900
198
496
405
230
420
179
91
5,236
0
0
0
250
170
510
76
185
80
45
1,316
Unrestricted Restricted Total Total
Funds Funds Funds Funds

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 20

CROMER ARTSPACE CIO

Note
5
Governance
Accountancy
Honoraria
Total governance costs		 2022
£
0
0
0		 2022
£
0
0
0		 2022
£
0
0
0		 2021
£
0
0
0

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2023

Page 21