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2022-12-31-accounts

CROMER ARTSPACE CHARITABLE INCORPORATED ORGANISATION (CIO)

UNAUDITED

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

CROMER ARTSPACE CIO

The trustees present their first annual report together with the financial statements for the 01 January to the 31 December 2022.

SECTION A

REFERENCE AND ADMINISTRATION DETAILS

Charity name

Cromer Artspace Charitable Incorporated Organisation (CIO)

Other names the charity is known by

Cromer Artspace

Registered charity number

1191946

Charity’s principal address

The Chair Art Deco Building Western Promenade Cromer Norfolk NR27 9HE

Names of the charity trustees who manage the charity

Philip Harris, Chair Ruth Brumby Barry Meadows Sheila Robinson

Independent examiner of the accounts

Rosie Glasgow

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2022

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CROMER ARTSPACE CIO

SECTION B

STRUCTURE, GOVERNANCE AND MANAGEMENT

• GOVERNING DOCUMENT

Cromer Artspace Charitable Incorporated Organisation (CIO) adopted its constitution on 4 October 2020.

• APPOINTMENT OF TRUSTEES

Cromer Artspace’s only voting members are its charity trustees.

Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO, who are elected and co-opted under the terms of the constitution.

• ORGANISATIONAL STRUCTURE AND DECISION MAKING

The trustees meet on a bi-monthly basis, together with other members of the Committee. They have, or are in the process of developing, written policies governing privacy, equal opportunities, health and safety, safeguarding, conflict of interest, private benefit and the allocation of reserve funds.

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CROMER ARTSPACE CIO

SECTION C

OBJECTIVES AND ACTIVITIES

• OBJECTIVES

Cromer Artspace CIO was entered on the Register of Charities on 22 October 2020 with charitable objects:

To advance education for the benefit of the public by the promotion of the arts, in but not exclusively visual arts and combined arts activities.

There have been no changes in the objects since registration of the charity.

In fulfilment of these objects Cromer Artspace aims to engage and inspire the local community with art in public places, encouraging audience engagement and participation by increasing the understanding of the arts. It aims to be fresh and outward looking, supporting artists and bringing works and events of quality and imagination to Cromer.

• MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In 2022 Cromer Artspace supported the delivery of educational arts events and opportunities in a range of settings and an arts festival. The charity also took on the management of a building for use as an Artspace. These activities were informed by the guidance issued by the Charities Commission on public benefit.

• VOLUNTEERS

In addition to the charity trustees there were six volunteers who fulfilled key governance roles:

Bev Broadhead – Advisory Committee Member Claire Grainger – Secretary Anna-Lise Horsley – Advisory Committee Member Jon Saunderson - Treasurer Siri Taylor – Committee Member

Carrie Mansfield resigned from the Committee during the year.

Other volunteers were involved in the development and delivery of Cromer Artspace activities during the year.

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CROMER ARTSPACE CIO

SECTION D

ACHIEVEMENTS AND PERFORMANCE

• MAIN ACHIEVEMENTS AND ACTIVITIES OF THE CHARITY

Cromer Artspace started in late 2019 and became a CIO on 22 October 2020. It was founded by a team with a wealth of local knowledge, practical experience in the arts, education and community oversight. The charity has four trustees and a number of Advisory Committee members, most of whom are also involved in other local organisations, which helps to create a strong network of links across Cromer and surrounding areas. During the year, a number of Project Teams have been set up to undertake detailed work on the different activities of the charity and 55 volunteers have been recruited.

Cromer Artspace’s aim is to help the arts in Cromer to grow and develop and to involve more people in the arts. It strives to encourage the arts to be valued as a vital part of community life and to assist the arts community to succeed and to pursue excellence.

The CIO’s key priorities are:

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CROMER ARTSPACE CIO

In fulfilment of its charitable objects and aims Cromer Artspace developed and delivered educational arts projects in Cromer in North Norfolk during 2022 as follows:

1. Artspace on the Prom

One of the priorities for Cromer Artspace is to develop a permanent art space in Cromer. Late in 2021 the opportunity arose to submit a proposal for a former cafe in an Art Deco building on the West promenade at Cromer. The trustees submitted a proposal to North Norfolk District Council and the Council agreed to offer the property to the charity on a 15 year lease. Whilst the terms of the lease were being agreed, the Council offered the charity a licence to occupy and this enabled the building to open to the public in April 2022 and to offer a full programme of exhibitions during the summer and autumn.

Between April and October 2022, there were 16 exhibitions in the Artspace on the Prom and over 10,000 visits, with many visitors returning several times to see different exhibitions. Visitors were asked to leave comments on their visit to the Artspace and feedback included:

“Beautiful location, sensitive and relevant work” “Absolutely beautiful exhibition and perfect location” “It’s so peaceful, wonderful space and work.” “A striking, powerful and colourful exhibition” “Love to see this building being used for such a good purpose”

“Nice to see such a broad range of artists and styles. This is something you really see in North Norfolk” “Wonderful show - Excited to have this new exhibition space in Cromer”

“artspace A Brilliant idea!” “Such a worthwhile project”

The building has been out of use for some years and needs some major works to improve access and enable it to be used all year round. Some works were carried out to the building to prepare it for opening in 2022 and the trustees are grateful for the financial and practical support offered by the charity Volunteer It Yourself (VIY), who undertook some of the key works, such as installing a toilet and decoration. The trustees have embarked on a major fundraising programme and hope to carry out Phase 1 of the works, including installing an access ramp to the building, during the winter of 2022/3.

The first fundraising initiative was an exhibition in April 2022 of work donated by local artists, which was subsequently auctioned. Over 200 pieces were donated to the exhibition and £7444 was raised towards the costs of getting the building ready to open.

2. Bigger Picture

The first Bigger Picture Project which was started in 2021 continued into 2022. From January – May 2022 a selection of 25 reproductions of well-known paintings continued to be displayed outdoors around the town. Bigger Picture 1 finished in May 2022 with an exhibition of all of the paintings in Cromer Community Centre. The final exhibition was well received by local people and pupils from local schools.

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CROMER ARTSPACE CIO

The success of the first Bigger Picture Project came to the attention of the National Gallery who approached Cromer Artspace and suggested a collaborative project showing reproductions of paintings from the National Gallery collection. Bigger Picture 2, ‘Pictures Around Cromer – The National Gallery Collection’, opened in September 2022 and will run until April 2023. 30 life-sized pictures were chosen and are displayed in locations around the town. For this exhibition, permissions have been gained to show pictures in a range of outdoor locations, such as in seafront shelters, on the pier, at the bus station and on the walls of shops, offices and public toilets around the town. Funding for the exhibition has been received from North Norfolk District Council, Cromer Town Council, Norfolk County Council, wall owners have offered their walls free of charge and the National Gallery has waived all licence fees for the reproduction of the pictures as well as providing funding towards the cost of the project.

A leaflet has been produced showing the location of the pictures, there is a brief description displayed next to each picture and a link to more information on a dedicated website. There have been over 30,000 views of posts about the Bigger Picture on the Cromer Artspace Facebook page since the project was launched. A downloadable family trail has also been developed and Cromer Artspace has linked with 10 local schools with the support of the National Gallery’s Learning Team. Guided walks have been organised to introduce the pictures and more are planned as is a collaboration with Cromer Library to show films about the featured artists.

People are invited to vote for their favourite picture and to provide feedback about their experience of seeing the exhibition. When asked what they liked about the exhibition, comments included:

3. Now, Then and What Next Exhibition and Autumn Festival

Cromer Artspace’s second Autumn Festival ran from Wednesday October 20[th] to Sunday October 30th 2022 and included:

During the 10 days of the festival:

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CROMER ARTSPACE CIO

The Festival was very well supported and new links were made with local organisations and groups, including Cromer Museum, Cromer Library, Paston College and Suffield Park Infant school. Feedback about the Festival included:

“I would like to congratulate you on putting together such an incredible array of shows and activities. It has been truly spectacular to see Cromer as a hive of activity in a typically bleak period for the town”

“There is a really good variety of events and talks which engage the town.. I think it creates a sense of community.. offers something interesting to everyone.”

“It increased people’s sense of wellbeing, by attending an exhibition or just simply a reason to get out of the house, as well as inspiring creativity. The Autumn festival was about bringing community together in different ways.”

“The Festival Exhibition was very well hung, looked professional and there was an interesting mix of contemporary quality artwork.”

The income raised from events covered all of the costs of staging the Festival.

PUBLIC ENGAGEMENT AND FEEDBACK

Local people and visitors have been asked for their feedback about Cromer Artspace Activities during the year. People have had the opportunity to feedback through:

VOLUNTEERING

An event was held for prospective volunteers in February 2022 and over 50 people indicated that they were interested in volunteering with Cromer Artspace. At the end of the year, volunteer updates go to 70 people and 45 people have volunteered in one or more capacity during the year. Roles fulfilled by volunteers include:

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CROMER ARTSPACE CIO

Volunteers have also helped with one-off tasks, particularly helping with decorating the Artspace on the Prom and getting it ready to open.

MARKETING AND PROMOTION

During the year, the following methods were used to promote Cromer Artspace and its activities:

Website – During 2022 the website had around 16000 visitors who viewed around 50,000 pages. This is around a four- fold increase on website activity in 2021.

Print Media – there was coverage for the Bigger Picture Project, the opening of the Artspace on the Prom and the Autumn Festival in local press, including the Eastern Daily Press, North Norfolk News, Town and County New, Just Cromer and Crab Tales, and in The Guardian.

Social Media - Cromer Artspace currently has over 1200 followers on Facebook and 1002 followers on Instagram

Newsletters – a regular newsletter has been sent to 470 Cromer Artspace supporters and a regular newsletter has also been sent to the volunteer team.

FUTURE PLANS

The Trustees agreed a five year Strategic Plan for Cromer Artspace in September 2021. The speed of developments means that the Committee will be reviewing the plan in early 2023. Plans include:

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CROMER ARTSPACE CIO

SECTION E

FINANCIAL REVIEW

FINANCIAL RISK MANAGEMENT, OBJECTIVES & POLICIES

Cromer Artspace was established in 2020 and this is its second full year of operation. The Trustees are responsible for ensuring that the charity is financially robust and has the funds it needs to deliver its plans and meet its commitments.

The Trustees have reviewed their plans and considered the future opportunities and risks facing the charity. With the above in mind, they have identified the need to build up funds to provide for both planned and unexpected expenditure and have implemented a Reserves Policy as follows:

Cromer Artspace Reserves Policy

Cromer Artspace will hold reserves equivalent to 6 months operating costs of the charity, excluding specific projects.

For 2022 this equates to £3000, to cover general administration and running costs of the Artspace on the Prom. The reserves will be built up from unrestricted income. The level of unrestricted funds held as at 31 December 2022 was £15,035.

In addition, Cromer Artspace will create a maintenance fund to enable scheduled building maintenance and replacement to be undertaken; this is separate from the Reserves.

Responsibility

Responsibility for this policy and its implementation lies with the Treasurer and ultimately with the Trustees.

Review

This policy is reviewed regularly and updated as required.

Adopted on: 16 November 2022, review 6 monthly, next review May 2023.

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CROMER ARTSPACE CIO

KEY FINANCIAL PERFORMANCE INDICATORS

Total income was £32,000 in 2022. Of this:

Total expenditure was £18,107 in 2022.

The allocations for unrestricted funds were as follows:

The allocations for restricted funds were as follows:

The restricted funds in the financial statements represent the following:

The net result is a surplus of £16,587 allocated as follows:

Unrestricted Funds £ Restricted Funds £
Core 3,819
Festival Project 567
Bigger Picture 2 Project 4,747
Art Deco Building Project 5,902 1,552
Total Funds Held 15,035 1,552

GOING CONCERN

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.

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CROMER ARTSPACE CIO

SECTION F

DECLARATION

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees by

PHILIP HARRIS

Chair

17[th] April 2023

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CROMER ARTSPACE CIO

Independent Examiner's Report on the Accounts

Report to the trustees/
members of
On accounts for the year ended
Set out on pages		 Cromer Artspace CIO Cromer Artspace CIO Cromer Artspace CIO
31 December 2022 Charity no 1191946
14 - 20

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2019.

Responsibilities and basis of As the charity trustees, you are responsible for the preparation of the accounts in report accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body:
Address:		 12 May 2023
Rosemary Glasgow
37 Alexandra Road, Sheringham
Norfolk NR26 8HU

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CROMER ARTSPACE CIO

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2022

__________
Note
INCOME FROM:
1
Voluntary income
2
Charitable activites
TOTAL INCOME
EXPENDITURE ON:
Raising funds:
3
Voluntary income
4
Other charitable activities
5
Governance
TOTAL EXPENDITURE
NET PROFIT / LOSS
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Note
CURRENT ASSETS
Cash in bank and in hand
NET ASSETS
CHARITY FUNDS
Restricted funds
Unrestricted funds
TOTAL FUNDS		 ____
Unrestricted
Funds
2022
£
13,093
13,155
26,248
798
13,109
0
13,907
12,341
12,341
2,694
15,035		 _______
Restricted
Funds
2022
£
5,752
0
5,752
0
4,200
0
4,200
1,552
1,552
0
1,552
2022
£
16,587
16,587
1,552
15,035
16,587		 _____
Total
Funds
2022
£
18,845
13,155
32,000
798
17,309
0
18,107
13,893
13,893
2,694
16,587		 _____
Total Funds
2021
£
6,396
2,168
8,564
462
5,137
270
5,869
2,694
0
0
2,694
2021
£
2,694
2,694
0
2,694
2,694

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2022

Page 14

CROMER ARTSPACE CIO

Note
1
Voluntary income
1.1
Donations
1.2
Grants
1.3
Sponsorship and advertising
Total voluntary income
1.1
Donations
Just Giving
Co-op
Gift Aid
Naked Wines
Cash
Other
National Gallery - In kind
Individuals
Total donations
1.2
Grants
Cromer Town Council
North Norfolk District Council
Norfolk County Council
National Gallery
Geoffrey Watling Charity
Total grants
1.3
Sponsorship and advertising
Hansells
Arnold Keys LLP
Other
Total sponsorship and advertising		 Unrestricted
Funds
2022
£
4,873
8,000
220
13,093
0
1,369
360
1,000
144
5
0
1,995
4,873
2,500
2,500
1,000
2,000
0
0
0
0
8,000
120
100
0
0
0
220		 Restricted
Funds
2022
£
5,752
0
0
5,752
1,552
0
0
4,200
0
5,752
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total
Funds
2022
£
10,625
8,000
220
18,845
1,552
1,369
360
1,000
144
5
4,200
1,995
10,625
2,500
2,500
1,000
2,000
0
0
0
0
8,000
120
100
0
0
0
220		 Total Funds
2021
£
2,121
3,470
805
6,396
1,685
436
2,121
1,370
1,100
500
500
3,470
805
805

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2022

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CROMER ARTSPACE CIO

Note
2
Income from charitable activities
2.1
Research Project
2.2
Lockdown Views Project
2.3
Bigger Picture I Project
2.4
Festival Project
2.5
Bigger Picture II Project
2.6
Artspace on the Prom
Total income from charitable
activities
Income from charitable activities
2.1
Research Project
Total Reserach Project
2.2
Lockdown Views Project
Poster sales
Total Lockdown Views Project
2.3
Bigger Picture I Project
Collections
Total Bigger Picture I Project
2.4
Festival Project
2.4.1
Ticket sales
Collections
Total Festival Project
2.5
Bigger Picture II Project
Total Bigger Picture II Project
2.6
Artspace on the Prom
Auction
Open call
Workshops
Exhibitions
Total Building Project		 Unrestricted
Funds
2022
£
0
0
0
2,416
0
10,739
13,155
0
0
0
0
2,071
345
2,416
0
7,444
904
304
2,087
10,739		 Restricted
Funds
2022
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total
Funds
2022
£
0
0
0
2,416
0
10,739
13,155
0
0
0
2,071
345
2,416
0
7,444
904
304
2,087
10,739		 Total Funds
2021
£
0
8
0
2,160
0
0
2,168
0
8
8
0
2,055
105
2,160
0
0

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2022

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CROMER ARTSPACE CIO

2.4.1
Ticket sales
Event Name
Other
Note
3
Costs of raising funds
3.1
Organisation
3.2
Fundraising
3.3
Marketing and promotion
Total costs of raising funds
3.1
Organisation
Volunteer expenses
Admin and meetings
Banking
Subscriptions
Training
Insurance
Website
Total organisation costs
3.2
Fundraising
Total fundraising costs
3.3
Marketing and promotion
Publicity design and print
Visiting cards
Artspace flag
Distribution
Advertising
Total marketing and promotion
costs		 0
0
0
Unrestricted
Funds
2022
£
798
0
0
798
0
405
82
30
239
42
0
798
0
0
0
0
0
0
0
0
0		 0
0
0
Restricted
Funds
2022
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 0
0
0
Total
Funds
2022
£
798
0
0
798
0
405
82
30
239
42
0
798
0
0
0
0
0
0
0
0
0		 2,055
2,055
Total Funds
2021
£
367
0
95
462
72
185
110
367
0
14
81
95

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CROMER ARTSPACE CIO

Note
4
Costs of charitable activities
4.1
Research Project
4.2
Lockdown Views Project
4.3
Bigger Picture I Project
4.4
Festival Project
4.5
Bigger Picture II Project
4.6
Building Project
Total costs of charitable activities
Note
4.1
Research Project
Consultancy fees
Total Reserach Project
4.2
Lockdown Views Project
Poster printing
Poster postage
PayPal fees
Total Lockdown Views Project
4.3
Bigger Picture I Project
Leaflet print
PayPal fees
Great Art poster print
Printing and installation costs
General
Catering
Hall Hire
Invitations/paper/stamps
Licence fees
Total Bigger Picture I Project		 Unrestricted
Funds
2022
£
0
0
471
2,441
4,961
5,236
13,109
Unrestricted
Funds
2022
£
0
0
0
0
0
0
0
0
0
111
65
72
180
43
0
471		 Restricted
Funds
2022
£
0
0
0
0
4,200
0
4,200
Restricted
Funds
2022
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total
Funds
2022
£
0
0
471
2,441
9,161
5,236
17,309
Total
Funds
2022
£
0
0
0
0
0
0
0
0
0
111
65
72
180
43
0
471		 Total Funds
2021
£
500
53
2,517
2,067
0
0
5,137
Total Funds
2021
£
500
500
50
2
1
53
193
9
15
2,201
99
2,517

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2022

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CROMER ARTSPACE CIO

4.4
Festival Project
4.4.1
Performer and workshop leader
fees
Venue hire
Artists
Refreshments
Kitchen utensils
Banners/flyers/posters
PayPal fees
Total Festival Project
4.5
Bigger Picture II Project
Artwork printing and installation
costs
Leaflet design and print
Show hall hire
Refreshments
Commercial images - In kind
Travel
Total Bigger Picture II Project
4.6
Building Project
Broadband
Property maintenance
Planning & building regulations
Heater hire
Fire equipment
Handrail installation
Professional architect costs
Legal fees
Electrical work
Electricity costs
Licence fee
Tables
Dehumidifier
Signage/flyers
Refreshments
Printing/stationery/post
Badges/photos
Total Building Project		 1,316
400
345
64
54
262
0
2,441
4,340
488
30
11
0
92
4,961
147
547
627
355
180
900
198
496
405
367
25
230
420
179
15
91
54
5,236		 0
0
0
0
0
0
0
0
0
0
0
0
4,200
0
4,200
0		 1,316
400
345
64
54
262
0
2,441
4,340
488
30
11
4,200
92
9,161
147
547
627
355
180
900
198
496
405
367
25
230
420
179
15
91
54
5,236		 1,617
400
51
2,067
0
0

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CROMER ARTSPACE CIO

4.4.1
Performer and workshop leader fees
Spirit of Place
250
Jazz Night
170
Fiasco Quartet
510
Poetry Workshop
76
Friends of Cromer Museum
185
Textiles Workshop
80
Drawing Workshop
45
1,316		 0 250
170
510
76
185
80
45
0
0
0
0
1,316		 0
0
0
0
0
0
0
0
0
0
0
1,617
1,617
Unrestricted
Funds		 Restricted
Funds		 Total
Funds		 Total Funds
2022 2022 2022 2021
Note £ £ £ £
5 Governance
Accountancy 0 0 0 20
Honoraria 0 0 0 250
Total governance costs 0 0 0 270

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