Long Marston Hall and Recreation Ground CIO Charity number 1191848
Annual Report and Financial Statements for the year ended 31 March 2024
Long Marston Hall and Recreation Ground CIO
Annual Report and Financial Statements for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Long Marston Hall and Recreation Ground CIO
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Name Position Dates Miles Pennett Chairman Shaun Smith Treasurer Kelly Windress Jeff Urquhart Booking secretary Mark Blacklock Lucy Emmott Roger Down Ruth Louise Rogers Secretary Prof. John.G.Visser Peter Johnston Charity number 1191848 Registered and principal address Bankers Long Marston Village Hall Natwest Bank plc Butt Hedge 3 Westborough Long Marston Scarborough York YO26 7LW YO11 1UH
Appointed 22 May 2023 Resigned 22 May 2023 Resigned 11 February 2024
Registered in England and Wales
Independent examiner
Sarah Coates MAAT West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 16 October 2020 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Long Marston Hall and Recreation Ground CIO
Trustees' report (continued) for the year ended 31 March 2024
Objectives and activities
The charity's objects
The objects of the CIO are the provision and maintenance of:
(1) a village hall to be used for meetings, lectures, classes and such other forms of recreation and leisure time occupation as the trustees may decide; and
(2) a recreation ground and facilities ancillary thereto for the use of inhabitants of the area of benefit without distinction of sex, race, or of political, religious or other opinions, with the object of improving the conditions for the said inhabitants. The area of benefit shall be the civil parish of Long Marston and its neighbouring villages (namely Askham Richard, Bilborough, Bilton in Ainsty, Hessay, Rufforth and Tockwith).
The charity's main activities
We run a village hall and recreation ground for the community within the area of benefit.
Current activities of our regular users include pre-school, cricket, Pilates, line dancing, clubs - Probus and Social Club CIC.
We are also available to hire privately which includes such activities as birthday parties, anniversary celebrations, wedding receptions and caravan club gatherings.
Through these activities we provide many opportunities for all sections of the community to meet/socialise.
We provide and maintain the children’s village play area within our grounds.
The recreation ground when not in use is open for recreation use by the public.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
Achievements and performance
The Charity has continued its program of refurbishment and improvements, this being a new oil burner to improve efficiency, re decoration of the lounge, repairs to the storeroom. The installation of the Big Rig outdoor gym equipment was completed from a grant that was obtained from the previous year.
Through the CIC, the charity continues to provide a vital social space for all members of the community to meet.
Financial review
The net receipts for the year were £14,966, including net receipts of £5,312 on unrestricted funds and net receipts of £9,654 on restricted funds after transfers.
Reserves policy
The charity's free reserves, at the year end were £20,267.
Approved by the board of trustees on 30/05/2024
Shaun Smith (Trustee)
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Long Marston Hall and Recreation Ground CIO
Independent examiner's report to the trustees of Long Marston Hall and Recreation Ground CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sarah Coates MAAT
10/06/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Long Marston Hall and Recreation Ground CIO Receipts and payments account for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Receipts Grants and donations (2) - Hall hire 18,982 Ground hire 2,275 Other sales 12,000 Bank interest 1,234 Total receipts 34,491 Payments Hall maintenance 2,169 Ground maintenance 3,552 Rates 316 Utilities 8,474 Cleaning and waste disposal 2,823 Insurance 3,679 Licenses 1,141 Subscriptions 42 Hall refurbishment 7,864 Ground refurbishment 5,346 Bank charges - Charitable donations 560 Web hosting 56 Legal and professional fees 2,307 Advertising and promotion 45 Equipment purchases 700 Independent examination 300 Miscellaneous - Event expense 429 Total payments 39,803 Net receipts / (payments) (5,312) Fund balances brought forward 25,579 Fund balances carried forward (3) 20,267 |
2024 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - 9,654 - - - 9,654 (9,654) 9,654 - |
2024 Total funds £ - 18,982 2,275 12,000 1,234 34,491 2,169 3,552 316 8,474 2,823 3,679 1,141 42 7,864 5,346 - 560 56 2,307 45 10,354 300 - 429 49,457 (14,966) 35,233 20,267 |
2023 Total funds £ 12,107 28,340 2,010 - 92 42,549 1,996 2,175 686 6,720 2,958 2,965 843 42 14,462 13,863 20 - 143 - - 300 540 22 - 47,735 (5,186) 40,419 35,233 |
|---|---|---|---|
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Long Marston Hall and Recreation Ground CIO Statement of assets and liabilities
| as at 31 March 2024 2024 2024 Unrestricted Restricted £ £ Cash funds Cash at bank 19,688 - Cash in hand 578 - Total cash funds 20,267 - Assets retained for the charity's own use Land and buildings Play area Outdoor gym equipment Solar panel system at cost Container / shed Shutters for bar Furniture, fixtures and fittings for the village hall kitchen, cellar, bar and lounge Turf cutter Mower Liabilities Accruals |
2024 Total £ 19,688 578 20,267 2024 £ 300 300 |
2023 Total £ 34,795 438 35,233 |
|---|---|---|
The financial statements were approved by the board of trustees on 30/05/2024
Shaun Smith (Trustee)
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Long Marston Hall and Recreation Ground CIO
Notes to the accounts
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Long Marston Hall and Recreation Ground CIO
Notes to the accounts continued
for the year ended 31 March 2024
| 2 Grants and donations 2024 2024 Unrestricted Restricted funds funds £ £ National Lottery Community Fund (NLCF) - - Harrogate Borough Council - - - - 3 Restricted funds Balance b/f Incoming Outgoing £ £ £ NLCF 9,654 - 9,654 9,654 - 9,654 Fund name Purpose of restriction NLCF Towards outdoor gym equipment. |
2024 Total funds £ - - - Transfers £ - - |
2023 Total funds £ 9,654 2,453 12,107 Balance c/f £ - - |
|---|---|---|
Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
4 Non-cash transactions
The charity has an agreement whereby a contractor maintains the grounds in return for having the use of the workshop. The underlying value of the transaction is £1,800
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