Long Marston Hall and Recreation Ground CIO Charity number 1191848
Annual Report and Financial Statements for the year ended 31 March 2024
Long Marston Hall and Recreation Ground CIO
Annual Report and Financial Statements for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 8|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Long Marston Hall and Recreation Ground CIO
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position Dates** Miles Pennett Chairman Shaun Smith Treasurer Kelly Windress Jeff Urquhart Booking secretary Mark Blacklock Lucy Emmott Roger Down Ruth Louise Rogers Secretary Prof. John.G.Visser Peter Johnston **Charity number** 1191848 **Registered and principal address Bankers** Long Marston Village Hall Natwest Bank plc Butt Hedge 3 Westborough Long Marston Scarborough York YO26 7LW YO11 1UH
Appointed 22 May 2023 Resigned 22 May 2023 Resigned 11 February 2024
Registered in England and Wales
## **Independent examiner**
Sarah Coates MAAT **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 16 October 2020 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Long Marston Hall and Recreation Ground CIO
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
The objects of the CIO are the provision and maintenance of:
(1) a village hall to be used for meetings, lectures, classes and such other forms of recreation and leisure time occupation as the trustees may decide; and
(2) a recreation ground and facilities ancillary thereto for the use of inhabitants of the area of benefit without distinction of sex, race, or of political, religious or other opinions, with the object of improving the conditions for the said inhabitants. The area of benefit shall be the civil parish of Long Marston and its neighbouring villages (namely Askham Richard, Bilborough, Bilton in Ainsty, Hessay, Rufforth and Tockwith).
## **The charity's main activities**
We run a village hall and recreation ground for the community within the area of benefit.
Current activities of our regular users include pre-school, cricket, Pilates, line dancing, clubs - Probus and Social Club CIC.
We are also available to hire privately which includes such activities as birthday parties, anniversary celebrations, wedding receptions and caravan club gatherings.
Through these activities we provide many opportunities for all sections of the community to meet/socialise.
We provide and maintain the children’s village play area within our grounds.
The recreation ground when not in use is open for recreation use by the public.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
## **Achievements and performance**
The Charity has continued its program of refurbishment and improvements, this being a new oil burner to improve efficiency, re decoration of the lounge, repairs to the storeroom. The installation of the Big Rig outdoor gym equipment was completed from a grant that was obtained from the previous year.
Through the CIC, the charity continues to provide a vital social space for all members of the community to meet.
## **Financial review**
The net receipts for the year were £14,966, including net receipts of £5,312 on unrestricted funds and net receipts of £9,654 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, at the year end were £20,267.
Approved by the board of trustees on 30/05/2024
Shaun Smith (Trustee)
3
## Long Marston Hall and Recreation Ground CIO
## Independent examiner's report to the trustees of Long Marston Hall and Recreation Ground CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sarah Coates MAAT
10/06/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Long Marston Hall and Recreation Ground CIO Receipts and payments account for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
-
Hall hire
18,982
Ground hire
2,275
Other sales
12,000
Bank interest
1,234
**Total receipts**
34,491
**Payments**
Hall maintenance
2,169
Ground maintenance
3,552
Rates
316
Utilities
8,474
Cleaning and waste disposal
2,823
Insurance
3,679
Licenses
1,141
Subscriptions
42
Hall refurbishment
7,864
Ground refurbishment
5,346
Bank charges
-
Charitable donations
560
Web hosting
56
Legal and professional fees
2,307
Advertising and promotion
45
Equipment purchases
700
Independent examination
300
Miscellaneous
-
Event expense
429
**Total payments**
39,803
**Net receipts / (payments)**
(5,312)
**Fund balances brought forward**
25,579
**Fund balances carried forward**
(3)
20,267|2024
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
9,654
-
-
-
9,654
(9,654)
9,654
-|2024
Total
funds
£
-
18,982
2,275
12,000
1,234
34,491
2,169
3,552
316
8,474
2,823
3,679
1,141
42
7,864
5,346
-
560
56
2,307
45
10,354
300
-
429
49,457
(14,966)
35,233
20,267|2023
Total
funds
£
12,107
28,340
2,010
-
92
42,549
1,996
2,175
686
6,720
2,958
2,965
843
42
14,462
13,863
20
-
143
-
-
300
540
22
-
47,735
(5,186)
40,419
35,233|
|---|---|---|---|
5
## Long Marston Hall and Recreation Ground CIO Statement of assets and liabilities
|as at 31 March 2024
2024
2024
Unrestricted
Restricted
£
£
**Cash funds**
Cash at bank
19,688
-
Cash in hand
578
-
**Total cash funds**
20,267
-
**Assets retained for the charity's own use**
Land and buildings
Play area
Outdoor gym equipment
Solar panel system at cost
Container / shed
Shutters for bar
Furniture, fixtures and fittings for the village hall kitchen, cellar, bar and lounge
Turf cutter
Mower
**Liabilities**
Accruals|2024
Total
£
19,688
578
20,267
2024
£
300
300|2023
Total
£
34,795
438
35,233|
|---|---|---|
The financial statements were approved by the board of trustees on 30/05/2024
Shaun Smith (Trustee)
6
## Long Marston Hall and Recreation Ground CIO
## Notes to the accounts
for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Long Marston Hall and Recreation Ground CIO
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants and donations**
2024
2024
Unrestricted
Restricted
funds
funds
£
£
National Lottery Community Fund (NLCF)
-
-
Harrogate Borough Council
-
-
-
-
**3 Restricted funds**
Balance b/f
Incoming
Outgoing
£
£
£
NLCF
9,654
-
9,654
9,654
-
9,654
**Fund name**
**Purpose of restriction**
NLCF
Towards outdoor gym equipment.|2024
Total
funds
£
-
-
-
Transfers
£
-
-|2023
Total
funds
£
9,654
2,453
12,107
Balance c/f
£
-
-|
|---|---|---|
## **Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **4 Non-cash transactions**
The charity has an agreement whereby a contractor maintains the grounds in return for having the use of the workshop. The underlying value of the transaction is £1,800
8