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2023-03-31-accounts

Long Marston Hall and Recreation Ground CIO

Charity number 1191848

Annual Report and Financial Statements

for the year ended 31 March 2023

Long Marston Hall and Recreation Ground CIO

Annual Report and Financial Statements

for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 4
Examiner's report 5
Receipts and payments account 6
Statement of assets and liabilities 7
Notes to the accounts 8 to 9

Prepared by West Yorkshire Community Accountancy Service CIO

1

Long Marston Hall and Recreation Ground CIO

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Prof. John.G.Visser Chairman Peter Johnston Maintenance Cttee Chair Miles Pennett Vice Chair Shaun Smith Treasurer Kelly Windress Jeff Urquhart Mark Blacklock Lucy Emmott Roger Down Charity number 1191848 Registered in England and Wales Registered and principal address Bankers Long Marston Village Hall Natwest Bank plc Butt Hedge 3 Westborough Long Marston Scarborough York YO26 7LW YO11 1UH Independent examiner Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) association formed on 16 October 2020 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

2

Long Marston Hall and Recreation Ground CIO

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

The objects of the CIO are the provision and maintenance of:

(1) a village hall to be used for meetings, lectures, classes and such other forms of recreation and leisure time occupation as the trustees may decide; and

(2) a recreation ground and facilities ancillary thereto for the use of inhabitants of the area of benefit without distinction of sex, race, or of political, religious or other opinions, with the object of improving the conditions for the said inhabitants. The area of benefit shall be the civil parish of Long Marston and its neighbouring villages (namely Askham Richard, Bilborough, Bilton in Ainsty, Hessay, Rufforth and Tockwith).

The charity's main activities

We run a village hall and recreation ground for the community within the area of benefit.

Current activities of our regular users include pre-school, cricket, Pilates, line dancing, clubs - Probus and Social Club CIC.

We are also available to hire privately which includes such activities as birthday parties, anniversary celebrations, wedding receptions and caravan club gatherings.

Through these activities we provide many opportunities for all sections of the community to meet/socialise.

We provide and maintain the children’s village play area within our grounds.

The recreation ground when not in use is open for recreation use by the public.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

From the previous year consultation with residents within the area of benefit, the Trustees have carried out a number of projects this financial year.

improvements to the area immediately outside the lounge by the way of a resin patio area;

upgrading facilities in the bar and lounge area

Successfully received a major grant by FCC to modernise and improve the play area and installed Feb 2022

Gained funding from National Lottery Community Fund for an outdoor gym area which is to be installed Mid May

Refurbishment of Gents toilets

Trustees aim to continue this level of improvements in the next financial year with the encouragement and involvement by residents within the area of benefit to meet their needs

The Trustees also continue to support various initiatives which seek to bring benefit to the area, for example improvements to communications of events and activities via social media

3

Long Marston Hall and Recreation Ground CIO

Trustees' report (continued) for the year ended 31 March 2023

Financial review

The net payments for the year were £5,186, including net payments of £14,840 on unrestricted funds and net receipts of £9,654 on restricted funds after transfers.

Reserves policy

The charity's free reserves, at the year end were £25,579.

The reserves were transferred to the new CIO which will be taking over the activities of the charity from 1 April 2021. The policy below was drawn up before the transfer and will be adopted by the new CIO.

At a meeting of the Trustee held on 26 August 2021, Trustees of the charity considered what level of funding the charity should hold in reserve.

It was agreed that the Trustees would hold 6 month’s general running costs in reserve. Based upon current levels of expenditure £11,000 would be held in reserve.

At the meeting the Trustees also agreed how surplus funds beyond the amount to be held in reserve could be used for the benefit of the Recreation Ground & Village Hall. It was agreed that surplus funds could be used as follows –

The Trustees will review bi-annual basis the levels of funding that it holds and how this funding can be used to benefit the Long Marston Recreation Ground and Village Hall Foundation and its associated activities and services.

Approved by the board of trustees on …………..……...…….

Signed: ………………..…………. (Trustee)

Name: ……………..…..………….

4

Long Marston Hall and Recreation Ground CIO

Independent examiner's report to the trustees of Long Marston Hall and Recreation Ground CIO

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 9.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Simon Bostrom FCIE

Date: …………………….

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

5

Long Marston Hall and Recreation Ground CIO

Receipts and payments account for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Receipts
Grants and donations
(2)
-
Hall hire
28,340
Ground hire
2,010
Other sales
-
Bank interest
92
Funds transferred on formation
-
Total receipts
30,442
Payments
Hall maintenance
1,996
Ground maintenance
2,175
Rates
686
Utilities
6,720
Cleaning and waste disposal
2,958
Insurance
2,965
Licenses
843
Subscriptions
42
Hall refurbishment
14,462
Ground refurbishment
11,410
Bank charges
20
Charitable donations
-
Web hosting
143
Legal and professional fees
-
Advertising and promotion
-
Equipment purchases
300
Independent examination
540
Miscellaneous
22
Total payments
45,282
Net receipts / (payments)
(14,840)
Fund balances brought forward
40,419
Fund balances carried forward
(3)
25,579		 2023
Restricted
funds
£
12,107
-
-
-
-
-
12,107
-
-
-
-
-
-
-
-
-
2,453
-
-
-
-
-
-
-
-
2,453
9,654
-
9,654		 2023
Total
funds
£
12,107
28,340
2,010
-
92
-
42,549
1,996
2,175
686
6,720
2,958
2,965
843
42
14,462
13,863
20
-
143
-
-
300
540
22
47,735
(5,186)
40,419
35,233		 2022
Total
funds
£
-
27,251
600
3,354
173
50,209
81,587
1,094
5,134
70
4,192
1,643
2,670
777
150
3,180
-
15
100
117
1,428
432
20,106
-
60
41,168
40,419
-
40,419

6

Long Marston Hall and Recreation Ground CIO

Statement of assets and liabilities

as at 31 March 2023
2023
Unrestricted
£
Cash funds
Cash at bank
25,141
Cash in hand
438
Total cash funds
25,579		 2023
Restricted
£
9,654
-
9,654		 2023
Total
£
34,795
438
35,233		 2022
Total
£
40,419
-
40,419
Assets retained for the charity's own use
Land and buildings
Play area
Solar panel system at cost
Container / shed
Shutters for bar
Furniture, fixtures and fittings for the village hall kitchen, cellar, bar and lounge
Turf cutter
Mower
Tractor
Liabilities
Accruals		 2023
£
300
300

The financial statements were approved by the board of trustees on …………..……...…….

Signed: ……………...………….…. (Trustee)

Name: ……………..…..………….

7

Long Marston Hall and Recreation Ground CIO

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

8

Long Marston Hall and Recreation Ground CIO

Notes to the accounts continued

for the year ended 31 March 2023

**2 ** Grants and donations 2023 2023 2023 2022
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
National Lottery Community Fund (NLCF) - 9,654 9,654 -
Harrogate Borough Council - 2,453 2,453 -
- 12,107 12,107 -
**3 ** Restricted funds Balance b/f Incoming Outgoing Transfers Balance c/f
NLCF £
-		 £
9,654		 £
-		 £
-		 £
9,654
Harrogate Council - 2,453 2,453 - -
- 12,107 2,453 - 9,654
Fund name Purpose of restriction
NLCF Towards outdoor gym equipment. The work will be carried out next year.
Harrogate Council Towards the resin based paving area work.

3 Related party transactions

Trustee expenses

No trustee received

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this year.

Other related party transactions

Bar Refurbishment was carried out in Oct/Nov 2022 at a cost of £13.679, of that £ 3.617was paid to Smudgestone Custom Interiors ltd for services and sundry materials. Shaun Smith (treasurer) is the sole director of Smudgestone Custom Interiors ltd. This was fully paid on the 18th Nov 2022 after works completed and agreement from trustees for payment.

4 Non-cash transactions

The charity has an agreement whereby a contractor maintains the grounds in return for having the use of the workshop. The underlying value of the transaction is £1,800

During the year, the charity was awarded a grant for £78,960 towards the replacement of the playground. The funding will be paid directly to the contractor carrying out the work. The charity itself has contributed £8,488 t d th k

9