## Long Marston Hall and Recreation Ground CIO
Charity number 1191848
Annual Report and Financial Statements
for the year ended 31 March 2023
Long Marston Hall and Recreation Ground CIO
## Annual Report and Financial Statements
for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Long Marston Hall and Recreation Ground CIO
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Prof. John.G.Visser Chairman Peter Johnston Maintenance Cttee Chair Miles Pennett Vice Chair Shaun Smith Treasurer Kelly Windress Jeff Urquhart Mark Blacklock Lucy Emmott Roger Down **Charity number** 1191848 Registered in England and Wales **Registered and principal address Bankers** Long Marston Village Hall Natwest Bank plc Butt Hedge 3 Westborough Long Marston Scarborough York YO26 7LW YO11 1UH **Independent examiner** Simon Bostrom FCIE **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 16 October 2020 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Long Marston Hall and Recreation Ground CIO
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities**
The objects of the CIO are the provision and maintenance of:
(1) a village hall to be used for meetings, lectures, classes and such other forms of recreation and leisure time occupation as the trustees may decide; and
(2) a recreation ground and facilities ancillary thereto for the use of inhabitants of the area of benefit without distinction of sex, race, or of political, religious or other opinions, with the object of improving the conditions for the said inhabitants. The area of benefit shall be the civil parish of Long Marston and its neighbouring villages (namely Askham Richard, Bilborough, Bilton in Ainsty, Hessay, Rufforth and Tockwith).
## **The charity's main activities**
We run a village hall and recreation ground for the community within the area of benefit.
Current activities of our regular users include pre-school, cricket, Pilates, line dancing, clubs - Probus and Social Club CIC.
We are also available to hire privately which includes such activities as birthday parties, anniversary celebrations, wedding receptions and caravan club gatherings.
Through these activities we provide many opportunities for all sections of the community to meet/socialise.
We provide and maintain the children’s village play area within our grounds.
The recreation ground when not in use is open for recreation use by the public.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
## **Achievements and performance**
From the previous year consultation with residents within the area of benefit, the Trustees have carried out a number of projects this financial year.
improvements to the area immediately outside the lounge by the way of a resin patio area;
upgrading facilities in the bar and lounge area
Successfully received a major grant by FCC to modernise and improve the play area and installed Feb 2022
Gained funding from National Lottery Community Fund for an outdoor gym area which is to be installed Mid May
Refurbishment of Gents toilets
Trustees aim to continue this level of improvements in the next financial year with the encouragement and involvement by residents within the area of benefit to meet their needs
The Trustees also continue to support various initiatives which seek to bring benefit to the area, for example improvements to communications of events and activities via social media
3
## Long Marston Hall and Recreation Ground CIO
## Trustees' report (continued) for the year ended 31 March 2023
## **Financial review**
The net payments for the year were £5,186, including net payments of £14,840 on unrestricted funds and net receipts of £9,654 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, at the year end were £25,579.
The reserves were transferred to the new CIO which will be taking over the activities of the charity from 1 April 2021. The policy below was drawn up before the transfer and will be adopted by the new CIO.
At a meeting of the Trustee held on 26 August 2021, Trustees of the charity considered what level of funding the charity should hold in reserve.
It was agreed that the Trustees would hold 6 month’s general running costs in reserve. Based upon current levels of expenditure £11,000 would be held in reserve.
At the meeting the Trustees also agreed how surplus funds beyond the amount to be held in reserve could be used for the benefit of the Recreation Ground & Village Hall. It was agreed that surplus funds could be used as follows –
- l to give financial support to existing community activities if required
- l to give financial support and to assist the development of new community activities and services
- l to purchase additional equipment for the benefit of community or replace existing equipment if required
- l to make improvements to the Long Marston Recreation Ground & Village Hall Foundation to make it a more welcoming environment
- l to promote the community centre through printing of posters and leaflets and the development of a community website
- l to support training needs of Village Hall volunteers / Trustees
- l to support Village Hall volunteers through provision of volunteer expenses for travel and associated costs
- l to employ members of staff to work for the charity to enable it to meet its legal requirements, to provide additional support for Village Hall volunteers / Trustees and to bring additional activities and services into the Village Hall.
The Trustees will review bi-annual basis the levels of funding that it holds and how this funding can be used to benefit the Long Marston Recreation Ground and Village Hall Foundation and its associated activities and services.
Approved by the board of trustees on …………..……...…….
Signed: ………………..…………. (Trustee)
Name: ……………..…..………….
4
## Long Marston Hall and Recreation Ground CIO
## Independent examiner's report to the trustees of Long Marston Hall and Recreation Ground CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Simon Bostrom FCIE
Date: …………………….
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Long Marston Hall and Recreation Ground CIO
## Receipts and payments account for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
-
Hall hire
28,340
Ground hire
2,010
Other sales
-
Bank interest
92
Funds transferred on formation
-
**Total receipts**
30,442
**Payments**
Hall maintenance
1,996
Ground maintenance
2,175
Rates
686
Utilities
6,720
Cleaning and waste disposal
2,958
Insurance
2,965
Licenses
843
Subscriptions
42
Hall refurbishment
14,462
Ground refurbishment
11,410
Bank charges
20
Charitable donations
-
Web hosting
143
Legal and professional fees
-
Advertising and promotion
-
Equipment purchases
300
Independent examination
540
Miscellaneous
22
**Total payments**
45,282
**Net receipts / (payments)**
(14,840)
**Fund balances brought forward**
40,419
**Fund balances carried forward**
(3)
25,579|2023
Restricted
funds
£
12,107
-
-
-
-
-
12,107
-
-
-
-
-
-
-
-
-
2,453
-
-
-
-
-
-
-
-
2,453
9,654
-
9,654|2023
Total
funds
£
12,107
28,340
2,010
-
92
-
42,549
1,996
2,175
686
6,720
2,958
2,965
843
42
14,462
13,863
20
-
143
-
-
300
540
22
47,735
(5,186)
40,419
35,233|2022
Total
funds
£
-
27,251
600
3,354
173
50,209
81,587
1,094
5,134
70
4,192
1,643
2,670
777
150
3,180
-
15
100
117
1,428
432
20,106
-
60
41,168
40,419
-
40,419|
|---|---|---|---|
6
## Long Marston Hall and Recreation Ground CIO
## Statement of assets and liabilities
|as at 31 March 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
25,141
Cash in hand
438
**Total cash funds**
25,579|2023
Restricted
£
9,654
-
9,654|2023
Total
£
34,795
438
35,233|2022
Total
£
40,419
-
40,419|
|---|---|---|---|
|**Assets retained for the charity's own use**
Land and buildings
Play area
Solar panel system at cost
Container / shed
Shutters for bar
Furniture, fixtures and fittings for the village hall kitchen, cellar, bar and lounge
Turf cutter
Mower
Tractor
**Liabilities**
Accruals|2023
£
300
300|
|---|---|
The financial statements were approved by the board of trustees on …………..……...…….
Signed: ……………...………….…. (Trustee)
Name: ……………..…..………….
7
## Long Marston Hall and Recreation Ground CIO
## Notes to the accounts
for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Long Marston Hall and Recreation Ground CIO
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 **|**Grants and donations**||2023|2023|2023|2022|
|---|---|---|---|---|---|---|
||||Unrestricted|Restricted|Total|Total|
||||funds|funds|funds|funds|
||||£|£|£|£|
||National Lottery Community|Fund (NLCF)|-|9,654|9,654|-|
||Harrogate Borough Council||-|2,453|2,453|-|
||||-|12,107|12,107|-|
|**3 **|**Restricted funds**|Balance b/f|Incoming|Outgoing|Transfers|Balance c/f|
||NLCF|£
-|£
9,654|£
-|£
-|£
9,654|
||Harrogate Council|-|2,453|2,453|-|-|
|||-|12,107|2,453|-|9,654|
||**Fund name**|**Purpose of restriction**|||||
||NLCF|Towards outdoor gym equipment. The work will be carried out||||next year.|
||Harrogate Council|Towards the resin based paving||area work.|||
## **3 Related party transactions**
## **Trustee expenses**
No trustee received
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this year.
## Other related party transactions
Bar Refurbishment was carried out in Oct/Nov 2022 at a cost of £13.679, of that £ 3.617was paid to Smudgestone Custom Interiors ltd for services and sundry materials. Shaun Smith (treasurer) is the sole director of Smudgestone Custom Interiors ltd. This was fully paid on the 18th Nov 2022 after works completed and agreement from trustees for payment.
## **4 Non-cash transactions**
The charity has an agreement whereby a contractor maintains the grounds in return for having the use of the workshop. The underlying value of the transaction is £1,800
During the year, the charity was awarded a grant for £78,960 towards the replacement of the playground. The funding will be paid directly to the contractor carrying out the work. The charity itself has contributed £8,488 t d th k
9