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2024-06-30-accounts

Trustees’ Annual Report for the period

From 1 July 2023 Period start date To 30 June 2024 Period end date

Charity name: Stour Valley Lions CIO

Charity registration number: 1191828

Objectives and Activities

Summary of the purposes of the
charity as set out in its
governing document
The aims of the Stour Valley Lions are identical to those for the Lions Club
International:
To promote the principles of good government and good citizenship.
To take an active interest in the civic, cultural, social and moral welfare of
the community_._
Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.
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Activities for the year July 2023 to June 2024 include:
Ongoing activities within the community:

Monthly cinema evenings for the Shipston on Stour Community. These are
very much a community provision rather than a charity fund raising event
and average a very small profit of less than £100 per night/month

Providing two drivers for the weekly shop at the Shipston Food Bank

Regularly maintaining the Gyratory Memorial Garden for community use

Continuing to support the concept and development of a Men’s Shed for the
Shipston community.

Fund raising for causes, both local, national and international
Focus from January to September 2024:
In January 2024, the Stour Valley Lions committed to raising money
specifically for the Shipston First Responders to replace their aging
emergency vehicle. This was completed through a range of fund-raising
activities from January to September. In total, £12,916 has been
transferred to the Shipston First Responders from the Stour Valley Lions.
Specific Donations, Activities and events from 1st July 2023 to 30th
June 2024 include:
July 2023:

Supporting establishment of GLOSS (Shipston Women’s Group) by
paying first year’s insurance
August 2023:

Paying for Shipston’s Holidays at Home provision

Providing Parking Marshalls for Brailes Show
September 2023:

Paying for Shipston High School to have the ‘Prison Me - No Way’
experience for their students.

Providing money to purchase white goods for a Shipston resident in need
October 2023

Donation of £1650 to the Shipston Food Bank from the profits of the 2023
Food Festival

Donation of £500 (approx.) to a Shipston resident to purchase a cooker

Maintenance work on the Gazebo at Stour Court (Support)
November 2023

Craft and Book Fair at the Townsend Hall (Fund Raising and supporting
local crafters)

Trustees Annual Report for the period July 2023 to June 2024

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Remembrance Day 2023: Road traffic responsibilities in support of the
Shipston on Stour British Legion. (Support)
Met several times with local businesses on developing a ‘Totally Locally’
craft event (subsequently cancelled by the local Totally Locally group)
December 2023

Various dates: Supporting the Rotary Club of Shipston in the Christmas
Santa Run (Support)

1stDecember: Supporting the Rotary Club by Marshalling at the Victorian
Evening (Support)

1stDecember: Selling raffle tickets at a stall at the Victorian Evening (Fund
Raising)

Food bank: gave a substantial grant to help pay for Christmas hampers
(Support)

17thDecember: Supported Shipston Lodge Nursing Home in putting on thei
Winter Fete (Support/Fund raising)
January 2024

12thJanuary Film Night (Support)

14thJanuary Free Film and tea party for the Senior residents of Shipston
(Support)
February 2024

16thFeb 2024: Film Night (Support)
March 2024

16thMarch: Organised and ran a Race Night for Ekica Fundraising (Fund
raising)

23rdMarch: Sold Easter Eggs raffle tickets (Fund raising)

27thMarch: We held a “Lions Den” and gave £5000 in grants to local
charities and causes that met the Public Benefits guidance. (Support)
April 2024

12thApril: Film Evening (Support)

27thApril: Collection for the Shipston First Responders in the town centre
and to raise awareness of our fundraising campaign for their new vehicle
(Support)
May 2024

10thMay: Film Evening(Support)

11thMay: Sold Ducks for the Annual Duck Race (Fund raising)

19thMay: Supported Shipston Angling Club in the organisation and
implementation of the Annual Duck Race with 50% of profits going to the
Shipston First Responders (Support)
Various dates: Maintenance and planting in the Gyratory Memorial Garden
(Support)
June 2024

1stJune: Supporting Shipston Lodge Nursing Home in the organisation and
implementation of their Summer Fete (Support/Fund raising)

14thJune: Film Evening (Support)

28thJune: Organised and ran a Race Night for Ettington School PTA (Fund
raising)
Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit
The Trustees have taken full regard of guidance issued by the Charity
Commission on public benefit.
https://www.gov.uk/guidance/public-benefit-rules-for-charities
A proforma which outlines each aspect of the Charity Commission
guidance is used to grade grant applications and support requests, thus
ensuring we comply with the guidance.

Trustees Annual Report for the period July 2023 to June 2024

Additional information (optional) You may choose to include further statements where relevant about:

You may choose to include further statements where relevant about:
Policy on grant making Grants and support are our main expenditure. Eg. Holiday at Home, Food
Bank, Shipston First Responders, Ekica Sponsorship, Cooker for a local
resident, Disability Football Team kits, etc. …. Lions Den
Guidance is issued to recipients of grants and support on their
responsibilities for spending the money within the criteria against which it
was granted. Recipients sign contracts which to agree to them complying
with the guidance and only spending in line with our Purchasing and
Procurement Policy.
Policy on social investment including
program related investment
Social investment is a main factor in the allocation and use of our monies to
benefit the Stour Valley community wellbeing. Eg. OAP tea party, Gyratory
Garden maintenance purchases, Mending the Rainbow Field Shed &
London Road bench, etc.
The club considers each area identified for support, individually and on its
merits, responding to local needs as a priority
Contribution made by volunteers The Stour Valley Lions could not operate without the voluntary work of its
members with more than 200 hours a month being given to further the
activities and administration of the club.
During the year 2022-2023 the club had 4 Trustees and 11 members. None
of the members are paid for their time.
Other

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.
The Stour Valley Lions encourage residents of the Shipston community to request
support on behalf of themselves, another individual or organisation. All requests
are considered and support provided financially or in kind as appropriate to the
circumstances.
In the period July 2023 to June 2024, we had an income into our Charity Account of
£34,209.13 and expenditure of £34,279.17.
We donated £20,056.32 in grants to worthwhile causes. From this, £1,665.60 (8%
of grants) was granted to humanitarian causes beyond our local area including
those targeting specific globally publicised disasters. Specific targeted legacies and
awards have enabled us to donate £18,390.72 (92% of grants) to causes solely in
the Shipston Town and Stour Valley area.
We are committed to supporting the wellbeing of the community and sometimes that
means hosting events that either run at a loss, or are totally funded by the Lions,
with no attempt to recoup costs. A look at our Events website shows monthly
Cinema evenings which, more often than not, break even and events such as the
Free Film and Afternoon Tea event for Shipston’s senior residents held in January
2024 which are paid for totally from our fund raising account

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set Performance of fundraising activities against objectives set

Trustees Annual Report for the period July 2023 to June 2024

Investment performance against objectives Other

Financial Review

Review of the
charity’s
financial
position at the
end of the
period
ADMINISTRATION ACCOUNT 1 July 2023 to 30 June 2024
Bank balance at start of period
£264.97
Net difference this period
£97.86
Bank Balance at end of period
£362.83
Total Income to Administration Account this period: £1895.28
Total Expenditure from Administration Account this period: £1605.87
Repay of debt to Welfare Account
£191.55
Excess of income over expenditure
£97.86
WELFARE (CHARITY) ACCOUNT (incl. General, Legacy and Coop Funds)
1 July 2023 to 30
June 2024
Balance at start of period:
£21,948.43 (£ 22273.43)
Total income this period:
£34,234.13
Total Expenditure this period:
£34,304.17
Net income this period (spend - expenditure): -£70.04
Bank Balance at end of period:
£21,878.39
Other assets:
£10,000
As of 30th June 2024 the balances are
Welfare Account:
£21,878.39
Admin Account:
£362.83
Statement
explaining the
policy for
holding
reserves
stating why
they are held
We organise and present a number of events and activities for which we have a number of up-front
payments. In the vast majority of cases, these are covered by income from the event. However, it is
important that we hold sufficient reserves to allow us to plan events and activities without resorting to
members having to use their own money. We aim to retain £3000 for this as cashflow.
Other reserves are held as they are ringfenced for specific spending under the rules set by the
Legacy trustees. These are accounted for separately, but not yet spent.
We support a variety of worthy causes in the Community, both through The Lions’ Den; a Public
Application process, and through funds donated to causes bought to our attention, debated against
the Public Benefit guidance by our members and granted as agreed. These grants are held in a
Commitment Reserve as required.
Amount of
reserves held
Included within the end of the 2023-2024 financial year balance of £21,878.39, we have uncommitted
money of approximately: £8,000 which will be available for Grant giving in the next financial year.

Trustees Annual Report for the period July 2023 to June 2024

Reasons for
holding zero
reserves
N/A
Details of fund
materially in
deficit
N/A
Explanation of
any
uncertainties
about the
charity
continuing as
a going
concern
Stour Valley Lions is a thriving and successful Club and anticipates continuing to increase its income
in the future. The members enjoy their success and have fun whilst supporting the community.
£0.00
£5,000.00
£10,000.00
£15,000.00
£20,000.00
£25,000.00
£30,000.00
£35,000.00
£40,000.00
2016-2017
2017-2018
2019-2020
2020-2021
2021-2022
2022-2023
2023-2024
Financial Years 1st July to 30 June
Stour Valley Lions Income/Expenditure History
income
expenditure

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)
Our principal income derives from our Events and Activities, where we look to achieve in
excess of 100% Return on Expenditure
Investment policy and
objectives including any
social investment policy
adopted
none
A description of the
principal risks facing the
charity
Membership – in order to maintain our current provision of activities and events, we have
a significant reliance on quantity, physical ability and succession planning. Recruitment
of new members is vital to our future security.
Motivation of volunteers – We rely on members preparedness to give time and energy to
our activities. This has undeniable association with the success of our events
Reputation – SVL have a reputation for supporting the Community and delivering on our
commitments.
Cancellation of Events / Unsuccessful events – As with all event planning, there is an
element of risk, however SVL operate and make decisions on a low-risk basis with due
diligence taken throughout the planning stage. Event income that could potentially be
refunded in the event of cancellation is withheld until after the event.
Other

Trustees Annual Report for the period July 2023 to June 2024

Structure, Governance and Management

Description of charity’s
trusts:
The Stour Valley Lions were established in 1981 and is run by a committee of 4
Registered Trustees. Membership of the club is open to anyone and we meet
monthly for a public business meeting on the second Tuesday of each month at
7.30pm at The George Townhouse, Shipston on Stour. During the year July
2023 to June 2024 the club had 16 full members the majority of whom live
within the Stour Valley.
Type of governing document
(trust deed, royal charter)
The Stour Valley Lions adopted a new Constitution on 30 November 2020 and
this has been updated as Trustees change. The document is available to
members atwww.stourvalleylionsevents.club/membersarea
How is the charity
constituted?
(e.g unincorporated
association, CIO)
CIO
Trustees are elected by the members of the Stour Valley Lions. Elections are
held following proposals for roles with an election at the AGM.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Trustees are principally the senior roles within the Club – President, Secretary, plus
two other members.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees The charity’s organisational structure and any wider network with which the charity works Relationship with any related parties Other

Reference and Administrative details

Charity name Stour Valley Lions Club CIO
Other name the charity uses
Registered charity number 1191826
Charity’s principal address 16 Furze Hill Road
Shipston On Stour
Warwickshire
CV36 4ET

Trustees Annual Report for the period July 2023 to June 2024

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year
Name of person (or body)
entitled to appoint trustee (if
any)
1 Duncan Cashmore President
2 Paul Macpherson Vice President
3 Judith Jackson Secretary
4 Susan Bains Treasurer
5

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole
year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

n/a

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

n/a

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Financial Examination carried out by Name Ian Cooper. The PiR Partnership LLP Address Astech Mill, 50 Stratford Road, Shipston on Stour, CV36 5BA

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Trustees Annual Report for the period July 2023 to June 2024

Other optional information

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Mr Paul Macpherson Dr Susan Bains
Mr Paul Macpherson Dr Susan Bains
Treasurer


Current Chair as April 2025
9 April 2025
9 April 2025

Trustees Annual Report for the period July 2023 to June 2024

Charity Name No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from 7/1/2023 6/30/2024

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts
Income from Charitable Activities
2,055
Income from donations
6,884
Income from other sources
1,299
Income from Tradingactivities
22,304
Income from transferred monies
1,692
-
-
-
34,234
-
-
Sub total -
Total receipts 34,234
A3 Payments
Admin and sundries
2,847
Grants to other charities
15,645
Expenses for Activities
10,913
Grants togroups not charities
3,942
Grants to individuals
469
Spendingon other
224
transferred money
264
-
-
Sub total 34,304
-
-
Sub total -
Total payments 34,304
Net of receipts/(payments) - 70
A5 Transfers between funds
-
A6 Cash funds last year end
21,948
Cash funds this year end 21,878
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
to the nearest £
Endowment
funds
Total funds
to the nearest £
2,055
6,884
1,299
22,304
1,692
-
-
-
34,234
-
-
-
34,234
2,847
15,645
10,913
3,942
469
224
264
-
-
34,304
-
-
-
34,304
- 70
-
21,948
21,878
Last year
to the nearest £
-
-
-
-
-
-
-
-
-
2,055 5,000
6,884 2,168
1,299 515
22,304 19,331
1,692 275
- -
- -
- -
34,234 27,288
-
-
-
-
- -
- -
- 34,234 27,288
-
-
-
-
-
-
-
-
-
-
2,847 2,136
15,645 14,027
10,913 5,327
3,942 4,892
469 699
224 95
264 -
- -
- -
34,304 27,176
-
-
-
-
-
- -
- 34,304 27,176
- -
-
-
-
- 70 112
- - -
- 21,948 21,836
- 21,878 21,948

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees
Details
bank balance
Details
Details
Details
Misc contents of container.
Details
Signature
Dr Susan Bains
Mr Paul Macpherson
Total cash funds
(agree balances with receipts and payments
account(s))
to nearest £
to nearest £
21,878
-
-
-
-
-
21,878
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Dr Susan Bains
Mr Paul Macpherson
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)
to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
10,271
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Dr Susan Bains Dr Susan Bains 4/9/2025
Mr Paul Macpherson Mr Paul Macpherson 4/14/2025

Mar-25

Inventory for Asset held by Stour Valley

Approximate total value

Item number
of units
Approx R or
M Unit Cost
2 metre extension lead with 3 plug sockets 1 £20.00
6 f metal cupboard 1 £250.00
A Frame (Damaged) - A1 exterior 5 £200.00
Audio Cable (unknown length) 1 £20.00
Banners / Posters for book fair 1 £150.00
Banners/posters Food Festval Vinyl 1 £150.00
Collecton Cans with lids 21 £7.00
Dice (foam) 3 £8.00
Extension Lead - 20 metre 1 £25.00
Feather Banner promotng Lions 1 £140.00
Filing cabinet 2 door 1 £60.00
Fire Blanket 1 £5.00
Fire Extnguisher 1 £20.00
Fire extnguishers 2 £30.00
Gazebo 1 1 £600.00
Gazebo 2 1 £600.00
Gazebo Leg Weights and sides 1 £32.99
Gyratory Garden Plants 1 £200.00
Hook a Duck Event Kit box inc; 20 ducks & prizes 1 £50.00
Horses - Wooden Race 6 £30.00
Hurdles for Race Nights Wooden 4 £5.00
Ladder 5 step 1 £70.00
Liter Pickers 3 £7.00
PA Amplifyer in steel case (part of PA System) 1
PA Speaker uprights (part of PA System) 2
PA system speakers (part of PA System) 2
Pig Tail Spikes LOTS 20 £2.00
Play your cards right game kit Bag inc banner 1 £30.00
Race Night Event kit box incl rafe books 1 £30.00
Race night stands and dice in a box 1 £25.00
Road Signs A0 Wooden no stakes 5 £45.00
Shelf Racking 6f steel 11 £40.00
Step ladder - 2 step 1 £25.00
Storage boxes - grey mixed size… approx 60 £15.00
SUMUP machines and chargers 2 £50.00
Tombola Drums 2 £120.00
Trestle Tables 9 £100.00
Truck - pull-a-long 1 £160.00
Two Way Radios 6 £220.00
Urns 2 £100.00
Wooden Table (size??) 1 £25.00
Cable tes, Poster/road sign tape,s Fixing etc 1 £40.00
Container Keys 4 £10.00
Film Night Glasses 1 £66.00
Table clothes 4 £15.00
A Frame /White board metal 1
A Frame Wooden 1
Banner - Welcome Lions 1
Bubble wrap and packing for the Baskets 1
Buckets red plastc 4
Cake stands approx 20 20
Camping Chair 1
Car Batery 1
Chain lengths 2
Chairs White Plastc 8
Chairs with Red Seats 6
Chairs wooden fold-up 2
Shelves Chip Boards - Assorted sizes 1
Circular Saw 1
Clipboards 9
Directon Arrow Signs 6
Dustbin - black plastc 1
Flags - small union jacks 5
Generator 1
Guess the Combinaton Game 1
Hammock - small 2
Hazard Tape (Roll of) 1
Heavy Duty Buntng 1
Magic Box and combo lock 1
Masonry Paint 5 litre pots 2
Metal Brackets for Bookshelves (boxes full) 2
Model (polystyrene) 1
Paint - misc pots - lots 1
Paint Brush 1
Poster display tall road signs 3
Posts - Sturdy Wooden 2
Posts - Round Wooden 1
Road Signs A1 Wooden 2
Rope (Roll of Blue ) 1
Santa Claus outit 1
Shelving - Assorted Wooden 1
Shop Till - old metal one 1
Sign Boards - A3 2
Ski Netng - Rolls of orange 1
Skitles - Wooden 20
Small signs for Grass Verge display 10
Spin the Wheel Game kits 1
Table Coverings Rolls of 2
Tea Pots catering metal 4
Uprights for Shelf Supports (box) 1
Waste Bin - kitchen blue plastc 1
Waste Paper Bin - tall stainless steel 1
Waterproofng Paint tn of 1
Wheelchair 1
White Wipe Board 1
Wicker Baskets 23
Wood sealant (Aquaseal) 2.5L tn 1
Table clothes 4 £15.00
Book Boxes 50 £10.00
Tables 10 £100.00

y Lions

£10,270.99

total

£20.00 £250.00 £1,000.00 £20.00 £150.00 £150.00 £147.00 £24.00 £25.00 £140.00 £60.00 £5.00 £20.00 £60.00 £600.00 £600.00 £32.99 £200.00 £50.00 £180.00 £20.00 £70.00 £21.00 £0.00 £0.00 £0.00 £40.00 £30.00 £30.00 £25.00 £225.00 £440.00 £25.00 £900.00 £100.00 £240.00 £900.00 £160.00 £1,320.00 £200.00 £25.00 £40.00 £40.00

£66.00 £60.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00

£0.00 £0.00 £0.00 £60.00 £500.00 £1,000.00

The PiR Partnership LLP PROFESSIONAL ACCOUNTANTS AND TAX SPECIALISTS

Performance is Reality

_____________________

Astech Mill, 50 Stratford Road, Shipston-on-Stour, Warwickshire CV36 4BA | T: 01608 663785 | E: info@PiRuk.com

Date: 12[th] February 2025

Independent Accountants Report on the Annual Accounts for the Stour Valley Lions Club

This report is made to the Stour Valley Lions Club for issue with the Annual Accounts for the year ended 30[th] June 2024.

Our work has been undertaken to enable us to make this report to the Stour Valley Lions Club and for no other purpose. To the fullest extent permitted by law, we do not accept responsibility to anyone other than the Stour Valley Lions Club as a body for our work or for this report. The procedures performed did not constitute an audit or a review of any kind and were not designed to provide any assurance regarding whether the figures are accurate, whether the services were provided effectively and on the governance processes.

We have examined the Annual Accounts for the year ended 30[th] June 2024. We consider that the statements have been correctly extracted from the books and records of the Stour Valley Lions Club and are sufficiently supported by accounts, receipts and other documents which have been provided to us by the Stour Valley Lions Club.

__________ 12[th] February 2025

Ian Cooper FCMA

For and on behalf of The PiR Partnership LLP

TAX ADVICE | ACCOUNTS | TAX RETURNS | VAT | PAYROLL | BOOKKEEPING www.PiRuk.com The PiR Partnership LLP is Registered in England and Wales. Company Number: OC341301 Registered Office: Astech Mill, 50 Stratford Road, Shipston-on-Stour, Warwickshire CV36 4BA