Trustees’ Annual Report for the period
From 1/1/22 Period start date to 31/12/2022 Period end date
Charity name: Open House Rochester
Charity registration number:1191806
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, the relief of those who are homeless or at risk of homelessness, in need of a meal and refreshments, on a frequent or occasional basis, in the Medway area who choose to attend each Saturday at the Quaker Meeting House in Rochester by providing food, drinks and an opportunity for social interaction and information in a peaceful, caring and non- judgemental environment. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Overseeing management of all aspects of the project. Rental of building for period required each week. Enrolling, training, timetabling and weekly management of volunteers required for; shopping, food preparation, cooking, serving, supervising guests and cleaning . Purchasing necessary packaging and containers. Organising Fundraising and management of finances. Overseeing policies regarding Health and Safety of both guests and volunteers. Overseeing policies regarding Food Safety. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Having had regard to the guidance issued by the Charity Commission on public benefit -The trustees confirm that the activities of Open House Rochester is for Public Benefit only. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | N/A |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | The charity is managed and staffed entirely by unpaid volunteers, who give their time each week to be involved in the management, and practical duties of shopping, food preparation, cooking, serving, guest supervision and clearing up. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | For 2 hours each Saturday afternoon, people in need in the Medway area have a peaceful location in a non-judgemental environment where they can choose to attend for social interaction, plus a hot meal , hot and cold drinks, sandwiches and biscuits . |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Consistent numbers of guests attend each week to socially interact and avail themselves of food and drinks which we supply. |
|---|---|---|
| Performance of fundraising activities against objectives |
Para 1.41 | Fundraising has been satisfactory. |
| set | ||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | n/a |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | OHR had a balance of £7843 on 1/1/2022 Income from donations 1/1/2022 to 31/12/2022 was £3694 . Total costs (for same period) were £6259 Balance of £5278 held at 31/12/2022 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our policy is to hold a reserve of £2000. Further fundraising to be triggered when balance falls to £3500.00 |
| Amount of reserves held | Para 1.22 | £2000 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | Nil |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Nil |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
1.Monthly donations from various members of the public by direct debit of £740 for the year 2.Crowdfunding using the Just Giving site has been carried in previous years but not in this period. 3. Donation of £1500 on one occasion by a local charitable organisation Watts Charity 4. Random smaller donations from various persons or organisations who know of OHR and wish to support us. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | Potential difficulty of sourcing volunteers |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Foundation CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Apart from the first trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | On or before appointment a copy of the current version of the constitution will be made available to the trustee plus a copy of the latest Trustees Annual Report and statement of accounts. A copy of the Safeguarding Policy. A copy of the Mission Statement Health and Safety Information |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Five trustees One overall manager. Small management group for discussions and decisions re ongoing weekly practices and issues Session Supervisors. Other roles e.g. cook, server, sandwich makers are chosen by volunteers on an electronic rota. All roles are filled by unpaid volunteers. |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | Nil |
Reference and Administrative details
| Charity name | Open House Rochester |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1191806 |
| Charity’s principal address | 8 Neville Close, Penenden Heath, |
Maidstone, ME14 2DS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Merrill Woolf | Chairperson | |||
| Jill Russell | Secretary | |||
| Stephen Ramshaw | ||||
| Deirdre Daly | ||||
| Nanda Joree | January2023 onward | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Meeting of Open House Rochester are held each Saturday at ; Rochester Quaker Meeting House. Northgate Rochester Kent ME1 1LS
This address should not be used for mail.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Deirdre Maria Daly
Position (eg Secretary, Trustee Chair, etc)
Date
5/7/2023
Open House Project, Rochester
Statement of Income and Expenditure for the year ended 31 December 2024
| Income Donatons by standing order Just Giving Kings School Moss Quakers Richard Wats Charites Daly Srikantham Sai Mah Rochester Rotary Club School of Pharmacy Kent Nursing Insttute Sundry Total income Expenditure Food, catering supplies, clothes and toiletries Rent Insurance DBS Checks Catering supplies Guest items Pety Cash (excess donatons over expediture) Total expenditure Excess expenditure over income Total funds at 1 January 2024 Debtor At bank In cash Add excess income over expenditure for the year Total funds at 31 December 2024 At bank In cash |
£ 1,294.00 1,120.23 200.00 55.00 180.00 2,300.00 420.00 50.00 320.00 171.00 1,000.00 657.00 3,624.11 600.00 131.04 54.00 755.41 391.56 104.44 518.06 4,419.53 104.44 7,148.70 |
£ 7,767.23 |
|---|---|---|
| 5,660.56 | ||
| 2,106.67 | ||
| 5,042.03 2,106.67 |
||
| 7,148.70 | ||
| 7,148.70 |