## **Trustees’ Annual Report for the period** **From 1/1/22 Period start date to 31/12/2022 Period end date** ## **Charity name: Open House Rochester** ## **Charity registration number:1191806** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**For the public benefit, the relief of those**
**who are homeless or at risk of**
**homelessness, in need of a meal and**
**refreshments, on a frequent or**
**occasional basis, in the Medway area**
**who choose to attend each Saturday at**
**the Quaker Meeting House in Rochester**
**by providing food, drinks and an**
**opportunity for social interaction and**
**information in a peaceful, caring and non-**
**judgemental environment.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Overseeing management of all aspects of**
**the project.**
**Rental of building for period required**
**each week.**
**Enrolling, training, timetabling and**
**weekly management of volunteers**
**required for; shopping, food preparation,**
**cooking, serving, supervising guests and**
**cleaning .**
**Purchasing necessary packaging and**
**containers.**
**Organising Fundraising and management**
**of finances.**
**Overseeing policies regarding Health and**
**Safety of both guests and volunteers.**
**Overseeing policies regarding Food**
**Safety.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Having had regard to the guidance issued**
**by the Charity Commission on public**
**benefit -The trustees confirm that the**
**activities of Open House Rochester is for**
**Public Benefit only.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|**N/A**| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**The charity is managed and staffed**
**entirely by unpaid volunteers, who give**
**their time each week to be involved in the**
**management, and practical duties of**
**shopping, food preparation, cooking,**
**serving, guest supervision and clearing**
**up.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**For 2 hours each Saturday afternoon,**
**people in need in the Medway area have a**
**peaceful location in a non-judgemental**
**environment where they can choose to**
**attend for social interaction, plus a hot**
**meal , hot and cold drinks, sandwiches**
**and biscuits .**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Consistent numbers of guests attend**
**each week to socially interact and avail**
**themselves of food and drinks which we**
**supply.**| |---|---|---| |Performance of fundraising
activities against objectives|Para 1.41|**Fundraising has been satisfactory.**| |set||| |---|---|---| |Investment performance
against objectives|Para 1.41|**n/a**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**OHR had a balance of £7843 on 1/1/2022**
**Income from donations 1/1/2022 to**
**31/12/2022 was £3694 .**
**Total costs (for same period) were £6259**
**Balance of £5278 held at 31/12/2022**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our policy is to hold a reserve of £2000.**
**Further fundraising to be triggered when**
**balance falls to £3500.00**| |Amount of reserves held|Para 1.22|**£2000**| |Reasons for holding zero
reserves|Para 1.22|**N/a**| |Details of fund materially in
deficit|Para 1.24|**Nil**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Nil**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**1.Monthly donations from various**
**members of the public by direct debit of**
**£740 for the year**
**2.Crowdfunding using the Just Giving**
**site has been carried in previous years**
**but not in this period.**
**3. Donation of £1500 on one occasion by**
**a local charitable organisation**
**Watts Charity**
**4. Random smaller donations from**
**various persons or organisations who**
**know of OHR and wish to support us.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**n/a**| |A description of the principal
risks facing the charity|Para 1.46|**Potential difficulty of sourcing volunteers**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Foundation CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**In selecting individuals for appointment**
**as charity trustees, the charity trustees**
**must have regard to the skills, knowledge**
**and experience needed for the effective**
**administration of the CIO.**
**Apart from the first trustees, every**
**trustee must be appointed by a resolution**
**passed at a properly convened meeting**
**of the charity trustees.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**On or before appointment a copy of the**
**current version of the constitution will be**
**made available to the trustee plus a copy**
**of the latest Trustees Annual Report and**
**statement of accounts.**
**A copy of the Safeguarding Policy.**
**A copy of the Mission Statement**
**Health and Safety Information**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Five trustees**
**One overall manager.**
**Small management group for discussions**
**and decisions re ongoing weekly**
**practices and issues**
**Session Supervisors.**
**Other roles e.g. cook, server, sandwich**
**makers are chosen by volunteers on an**
**electronic rota.**
**All roles are filled by unpaid volunteers.**| |Relationship with any related
parties|Para 1.51|**n/a**| |Other||**Nil**| ## **Reference and Administrative details** |Charity name|Open House Rochester| |---|---| |Other name the charity uses|n/a| |Registered charity number|1191806| |Charity’s principal address|8 Neville Close,
Penenden Heath,| Maidstone, ME14 2DS ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Merrill Woolf|Chairperson||| ||Jill Russell|Secretary||| ||Stephen Ramshaw|||| ||Deirdre Daly|||| ||Nanda Joree||January2023 onward|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Meeting of Open House Rochester are held each Saturday at ; Rochester Quaker Meeting House. Northgate Rochester Kent ME1 1LS** **This address should not be used for mail.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Deirdre Maria Daly **Position (eg Secretary,** Trustee **Chair, etc)** **Date** 5/7/2023 ## **Open House Project, Rochester** ## **Statement of Income and Expenditure for the year ended 31 December 2024** |**Income**
Donatons by standing order
Just Giving
Kings School
Moss
Quakers
Richard Wats Charites
Daly
Srikantham Sai Mah
Rochester Rotary Club
School of Pharmacy
Kent Nursing Insttute
Sundry
Total income
**Expenditure**
Food, catering supplies, clothes and toiletries
Rent
Insurance
DBS Checks
Catering supplies
Guest items
Pety Cash (excess donatons over expediture)
Total expenditure
**Excess expenditure over income**
**Total funds at 1 January 2024**
Debtor
At bank
In cash
**Add excess income over expenditure for the year**
**Total funds at 31 December 2024**
At bank
In cash|£
1,294.00
1,120.23
200.00
55.00
180.00
2,300.00
420.00
50.00
320.00
171.00
1,000.00
657.00
3,624.11
600.00
131.04
54.00
755.41
391.56
104.44
518.06
4,419.53
104.44
7,148.70|£
7,767.23| |---|---|---| |||5,660.56| |||2,106.67| |||5,042.03
2,106.67| |||7,148.70| |||7,148.70|