Trustees’ Annual Report for the period
From January 1 2023 To December 31 2023 Charity name: Sutton Bridge Community Larder Charity registration number: 1191677
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object[s] of the CIO are to relieve persons in Sutton Bridge and the surrounding area that are in financial hardship in such ways that the trustees from time-to-time think fit but not exclusively by: a) Providing emergency food, essential toiletries and household items to particular families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty b) Such other means, including (but not limited to) the provision of support signposting to relevant information and other advisory services. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Ensuring a plentiful supply of food and toiletry items so that families in financial need can be supplied with sufficient items for at least three days worth of meals for all family members, when needed |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The charity provides a public benefit with regard to the guidance provided |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | We employ no-one. All roles are carried out by volunteers. In addition to volunteering for shifts at the foodbank the volunteers also assemble and deliver Christmas food parcels |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has continued to provide food parcels on request from individuals, families and agencies on their behalf. The charity acts as a collection hub for donated food, distributing excess to other foodbanks. The charity provided, at no charge, the Jellies and Jolley s packing facilities for<br>childrens christmas gifts, storage, anddelivery. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance | Para 1.41 |
against objeclives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has successfully continued to build its resources at this time of extreme uncertainty for all food banks. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees consider that it is not possible for them to determine what its reserves policy should be at this time of uncertainty for food banks. |
| Amount of reserves held | Para 1.22 | £24781 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants from local organisations and charities. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Sudden increases in demand for our services. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | 10. Appointment of charity trustees Option 1 (1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name Sutton Bridge Community Larder Other name the charity uses Sutton Bridge Food Bank
| Registered charity number | 1191677 |
|---|---|
| Charity’s principal address | Unit 8 Railway Lane Industrial Estate Sutton Bridge Spalding Lincs PE12 9UN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| TerryYork | Chairman | |||
| Janet York | Secretary | |||
| Charles Doades | ||||
| Kenneth Knock | ||||
| June Ansell | ||||
| Nicolas Kennedy | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers
(Optional information) N/A
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure N/A
Reason for non-disclosure of key personnel details
Other optional information
Declaratlons • trustoes d•Gi#r• Ib•t tbey h#¥v approved th• trust••¥' rnport abo¥o. Slgned on behalf of th¢ charity's trustees Slgnaturelsl /uicts6IY- C l<thh¢GI Full n3mel$l Posltlon (eg Secretary, Chalr, rt¢) Date
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Registered Charity 1191677
Sutton Bridge Community Larder
Annual Accounts for the Year ended December 31 2023
Section A. Statement of Financial Activities
| £ | Note | Unrestricted | Restricted | Total | 2022 |
|---|---|---|---|---|---|
| Funds | Funds | ||||
| Incoming Resources | |||||
| Income from | |||||
| Donations and Legacies | 3,973 | 2,169 |
6,142 | 6,772 | |
| Fund Raising | 700 | - |
700 | - | |
| Grants | 5,000 | 11,750 |
16,750 | 8,327 | |
| ------------ | ------------ | ------------ | ---------- | ||
| Total | 3 | 9,673 | 13,919 |
23,592 |
15,099 |
| ------------ | ------------ | ------------ | ---------- | ||
| Resources Expended | |||||
| Expenditure on | |||||
| Charitable Activities | 3,756 | 11,818 |
15,574 | 6,603 | |
| Premises and Setup | 2,799 | - |
2,799 | 949 | |
| -------------- | -------------- | -------------- | ------------ | ||
| Total | 4 | 6,525 | 11,818 |
18,343 | 7,552 |
| -------------- | -------------- | -------------- | ------------ | ||
| Net Income | 3,148 | 2,101 |
5,249 |
7,547 | |
| Total Funds Brought Forward | 21,633 | - |
21,633 |
14,086 | |
| ------------ | ------------ | ------------ | ---------- | ||
| Total Funds Carried Forward | 24,781 | 2,101 |
26,882 |
21,633 | |
| ======= | ======= | ======= | ====== |
Section B Balance Sheet
£
| £ | ||||
|---|---|---|---|---|
| Current Assets | ||||
| Cash at Bank and in Hand | 24,781 | 2,101 |
26,882 |
21,633 |
| ======= | ======= | ======= | ======== | |
| Funds of the Charity | ||||
| Unrestricted Funds | 24,781 | - |
24,781 |
21,633 |
| Restricted Funds | - | 2,101 |
2,101 |
- |
| -------------- | -------------- | -------------- | --------------- | |
| Total Funds | 24,781 | 2,101 |
26,882 |
21,633 |
======= ======= ======= =======
The Attached Notes form Part of these Accounts
Signed
Terence York Trustee Date 3/6/24
Sutton Bridge Community Larder
Registered Charity 1191677
Annual Accounts for the Year ended December 31 2023
Section C. Notes to the Accounts
1. Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value.
The accounts have been prepared in accordance with:
- the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
• and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
2. Financial Policies
2.1. Reserves
The Trustees consider that it is not possible, at a time of great volatility for food banks, to determine the Reserves Policy for the Charity.
2.2. Income.
The charity has adopted standard accounting practices for income except that donations in kind have not been valued. The Trustees consider that the substantial effort required to place a value on donated goods would not be worthwhile.
3. Analysis of Income
| Unrestricted | Restricted | Total | 2022 |
|
|---|---|---|---|---|
| £ | Funds |
Funds | ||
| Donations and Gifts | 3,973 |
2,169 |
6,142 |
6,772 |
| Fund Raising | 700 | - |
700 | - |
| Grants | 5,000 |
11,750 |
16750 |
8,327 |
| -------------- | -------------- | ------------- | ----------- | |
| Total | 9,673 |
13,919 |
23,592 | 15,099 |
| ======== | ======== | ======== | ======= |
Sutton Bridge Community Larder
Registered Charity 1191677
Annual Accounts for the Year ended December 31 2023
Section C. Notes to the Accounts (cont.)
4. Analysis of Expenditure
| Unrestricted | Restricted | Total | 2022 |
|
|---|---|---|---|---|
| £ | Funds |
Funds | ||
| Premises and Equipment | ||||
| Repairs and Renewals | 2,318 |
750 |
3,168 | 949 |
| Food Stock and Vouchers | 289 |
7,799 |
8,088 | 1,819 |
| Rent | 2,170 |
1,307 |
3,477 |
2,473 |
| Light and Heat | 819 |
460 |
1,279 | 1,771 |
| Publicity and Sundries | 72 |
226 |
298 | 388 |
| Trustee Expenses | 857 |
1,276 | 2,033 | 152 |
| -------------- | -------------- | ------------- | -------------- | |
| Total | 6,525 |
11,818 |
18,343 |
7,552 |
| ======== | ======== | ======== | ======== |
We do not pay remuneration to Trustees or any other Persons.
During the year we served a total of 338 people (2022 211), many of them multiple times, a total of 4806 meals.
Also 89 individuals benefited from Christmas food parcels
5. Funds administered as an Agent
During the Year the Charity received and distributed £Nil (2022 £9,000) Levelling up Funding from South Holland District Council. This item has been excluded from these accounts.
6. Trustees Expenses
Trustees were reimbursed for travel expenses amounting to £2,033 (2022 £152) due to reduced local donations
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