Trustees’ Annual Report for the period
From 1 April 2022 To 31 December 2022
Charity name: Ystradgynlais Community Welfare Ground Association Charity registration number: 1191663
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of community playing fields and facilities, for the benefit of the local community of Ystradgynlais and the surrounding areas. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of community playing fields and facilities, for the benefit of the local community of Ystradgynlais and the surrounding areas. The charity has signed the lease which ensures that the playing fields are available to the public for a term of 50 years. The charity to that end, secured funds to meet the first financial commitment under the lease and ensuring funds are restricted to ensure future lease payments are made. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees of the charity have had regard to the guidance issued by the Charity Commission on public benefit. The charity in its main activities has continued to provide the playing fields for the benefit of the public. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
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SORP reference
The charity has secured funding to meet the
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| The charity has secured funding to meet the | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | objective of securing the playing fields for a term of 50 years so that the playing fields can continue to be used by the local community and beyond. In the period, the lease for the grounds was signed and the first payment was made in accordance with the terms of that lease. The charity has continued to raise funds to ensure that the ongoing financial commitments are met as well as being able to meet future lease commitments. |
Additional information (optional) You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the period end, the charity has funds of £21590. The charity is therefore in a stable financial position and can currently meet its obligations when they fall due. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Any reserves held (restricted funds) are held to enable the financial commitments of the lease to met on time. |
| Amount of reserves held | Para 1.22 | £16615 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds (including Para 1.47
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the principal Para 1.46
risks facing the charity
Other
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO – Foundation |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is a CIO. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As the playing fields are for the community predominately for sports, it is selected that a representative of each user group should be a Trustee. Further, an impartial and independent chairman and treasurer was also selected to be Trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Ystradgynlais Community Welfare Ground Association
Other name the charity uses
Registered charity number 1191663
Charity’s principal address C/O Ystradgynlais Welfare Hall
Brecon Road, Ystradgynlais, Swansea, SA9 1JJ
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Wayne Thomas
2 Howard Williams
3 Stephen James
4 Carl Williams
5 Salina Loum
6 Tristan Davies
7 Martin Donnelly
8 Robert Lycett
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Mr Wayne Thomas Mrs Salina Loum |
|
Chair Treasurer |
|
| 21 March 2023 | |
| 21 March 2023 |
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Charity Name No (if any)
YSTRADGYNLAIS COMMUNITY WELFARE GROUND ASSOCIATION 1191663
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Apr-22 31-Dec-22
Section A Receipts and payments
Unrestricted Restricted
Endowment funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations Received 7,212 - - 7,212 29,100
Grants Received - 30,515 - 30,515 26,472
Compensation - Natwest Bank 200
- - - - -
Sub total (Gross income for AR) [ 7,212 ] 30,515 - 37,727 55,772
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 7,212 30,515 - 37,727 55,772
A3 Payments
Insurance 2,346 - - 2,346 2,225
Advertising - - - - 866
Legal Fees - - - - 1,472
- - - - -
Sub total [ 2,346 ] - - 2,346 4,563
A4 Asset and investment
purchases, (see table)
50-Year Lease - 40,000 - 40,000 25,000
- - - -
Sub total [ - ] 40,000 - 40,000 25,000
Total payments 2,346 40,000 - 42,346 29,563
Net of receipts/(payments) 4,866 - 9,485 - - 4,619 26,209
A5 Transfers between funds - - - - -
A6 Cash funds last year end 109 26,100 - 26,209 -
Cash funds this year end 4,975 16,615 - 21,590 26,209
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CCXX R1 accounts (SS)
19/01/2024
1
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Natwest Bank Account Details Details Details 50-Year Lease of Playing Fields Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 4,975 16,615 - - - - 4,975 16,615 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - Fund to which asset belongs Cost (optional) - - - Fund to which asset belongs Cost (optional) Playing Fields 65,000 - - Fund to which liability relates Amount due (optional) - - - Print Name MR WAYNE THOMAS |
Endowment funds to nearest £ - - - - OK Endowment funds to nearest £ - - - Current value (optional) - - - Current value (optional) - - - When due (optional) Date of approval 21.03.2023 |
|---|---|---|---|
CCXX R2 accounts (SS)
19/01/2024
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteesl members of YSTRADGYNLAIS COMMUNITY WELFARE GROUND ASSOCIATION On accounts for the period ended 31 DECEMBER 2022 Charity no lif any) 1191663 Set out on pages 1 to 3 (including Notes) I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the period from 1 April 2022 to 31 December 2022. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Acl 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5llb} of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: acGounting reGords were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Date: 2010312023 Signed: Name: Miss Kelly Sivorn Relevant professional qualification(sl or body (if any): Institute of Chartered Accounlanls in England and Wales (ICAEWI Address: 24 Weir Gardens, Mainstone, Plymouth, Devon PL6 8SE IER October 2018
Section B Disclosure Only cornplele if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER October 2018