| Trustees' Annual Report | for theperiod | ||||||
| **From ** | Period start date | To | Period end date | ||||
| Day | Sept | 2020 | 31 | August | 2021 |
Section A Reference and administration details
Charity name One2One Mentoring Network Other names charity is known by Registered charity number (if any) 1191628 Charity's principal address 8 Morris Close Buckden, Saint Neots Cambridgeshire Postcode PE19 5YW
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Susan Ozer | Chair/CEO | |||
| Ruth Amenu | ||||
| Uriana Boye | Treasurer | |||
| Ngozi Oluonye | ||||
| Dorcas Owusu-Yianoma | ||||
| Hazel Owusu-Yianoma | ||||
| Samantha Prosser | Secretary | |||
| InyangTakon | ||||
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13 14 15 16 17 18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document CIO foundational model constitution (last amended on 2/10/2020) (eg. trust deed, constitution) How the charity is constituted Trust
How the charity is constituted
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(eg. trust, association, company)
Trustee selection methods Appointed by the trustees (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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All trustees are given a copy of the charity’s governing document and the Charity Commission’s publication on the role of a trustee and are required to have a clear understanding of the objects of One2One Mentoring Network and their roles as trustees of the organisation. Mentoring is provided by a longer serving trustee to the new trustee.
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the charity’s organisational structure and any wider network with which the charity works;
----- Start of picture text -----
CEO Trustees
Key Partners:
individuals &
Mentoring Programme Directors:
organisations
Members Events & Governanc Mentors
Pathway & Outreach e & Progress
Mentees Mentoring
Progress Standards
To achieve its objects, the Charity’s activities are targeted to the following audiences:
The Core Program: Women from African and African -Caribbean backgrounds
Associate Membership: People from all other minority ethnic backgrounds and those
from non-minority ethnic backgrounds with interest in supporting minority ethnic
initiatives
Heritage Parent Academy: Parents and carers from the Black community (but also
open to parents and carers from all ethnic background) thereby benefiting those under
18 years of age
Bridge Program: Young Black men (18-25 years) from diverse social backgrounds.
----- End of picture text -----
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-
relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO and the directors along with the trustees are responsible for its risk strategy: how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the tablebelow:
| One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO and the directors along with the trustees are responsible for its risk strategy: how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the tablebelow: |
One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO and the directors along with the trustees are responsible for its risk strategy: how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the tablebelow: |
One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO and the directors along with the trustees are responsible for its risk strategy: how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the tablebelow: |
One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO and the directors along with the trustees are responsible for its risk strategy: how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the tablebelow: |
|---|---|---|---|
| Risk category |
Content | Mitigation | |
| Governance risks |
Inappropriate organisational structure Trustee body and directors lacks relevant skills or commitment Conflicts of interest Lack of confidentiality |
The Charity was set up in accordance with the Charity Commission for England and Wales Trustees are all qualified professionals skilled to undertake roles with annual review of roles subject to performance 1:1 with CEO for Directors All trustees, key partners and external organisations that collaborate with One2One Mentoring Network are required to declare any conflicts of interest and a record kept All mentors sign confidentiality agreement. There is a data protection policy in place |
|
| Operational risks |
Poor mentee / mentor uptake |
Mentoring programme director (and other programme directors) report to the CEO. Reports are presented to the trustees at quarterly meetings and the trustees will be notified of plans to address any identified issues |
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| Recruitment and training/ maintenance of skills Outdated policies Website failure & IT issues |
Annual appraisal (including mandatory training) for mentors), the outcomes of which are reported to the trustees There are regular prescribed periods for the review of policies with every policy always stating the date when the next review is due. Members to be informed of any inabilities to access website. IT support in place |
||
|---|---|---|---|
| External risks |
poor public perception and loss of reputation |
Website is maintained to a professional standard One2one Mentoring Network publicises Yearly impact reports Mentee and Mentor surveys undertaken to monitor performance of the organisation and respond to feedback There are also complaints and whistle-blower policies in place. There is a named adult safeguarding lead and an adult safeguarding policy in place There are governance and equality & diversity leads in place |
|
| Compliance with law and regulation |
Acting in breach of trust |
One2One’s operations are in line with the Charity Commission England and Wales The governance lead provides quarterly reports to the Trustee. |
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| Financial | Poor knowledge of the legal responsibilities of an employer Poor knowledge of regulatory requirements of particular activities (e.g. fund-raising) |
All essential policies can be found on the member-site and can easily be accessed by all members. Knowledge possessed by the marketing and branding manager regarding fundraising is in line with the Charity Commission’s guidance |
|
|---|---|---|---|
| Inaccurate and/or insufficient financial information Inadequate reserves and cash flow, dependency on limited income sources Inadequate investment management policies |
Treasurer in place to monitor and record the Charity’s financial position and cash flow and provides regular financial reports to the trustees. All posts in One 2One Mentoring Network are voluntary. One2One subscribes to the European Mentoring and Coaching Council’s global code of ethics on equal opportunities and the Charity Commission’s guidance . There is the potential to raise funds where affiliated organisations would pay for services to be delivered by One2One which fall outside of One2One’s defined activities There is a fundraising policy and pack is in place |
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Insufficient The Charity has indemnity cover in place. Annual check insurance by trustees to ensure insurance in place cover
Section C Objectives and activities
To promote equality and diversity in the workplace of women and men of Afro-Caribbean origin and other minority ethnic communities in England through:
Summary of the objects of the charity set out in its governing document
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I. advancing education and raising awareness in equality and diversity and cultivating a sentiment in favour of the same
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II. promoting activities to foster understanding between people from diverse backgrounds
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III. nurturing talents to increase productivity and to eliminate discrimination on the grounds of race
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The following diagrams are:
i) a flow diagram showing the mentee’s pathway through the core mentoring programme
Mentee applies to join network and submits application
Mentee is interviewed by One2One Mentoring Network
Mentee completes membership and is allocated a Mentor
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Mentee and Mentor discuss and sign a formal learning contract
----- Start of picture text -----
3 months midpoint review of Mentoring
6 months endpoint review of mentoring
END of 6 MONTHS PROGRAM
Option B:
Option A:
Mentee remain in
Exit Program
Program & discusses
terms of
engagement with
O 2O
----- End of picture text -----
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ii) Mentee support/activities during the programme
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Our community outreach activities are delivered mainly via radio presentations and discussions on topic such as:
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Benefits of mentoring and coaching
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Covid 19 related topics and the impact on Black and ethnic minority communities
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Careers: opportunities, choice, and development
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Financial literacy
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Health and wellness
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Mentoring and supporting parents/carers including those with children who have additional needs
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers
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Volunteers have been involved in commissioning 2 key research on mentoring and uptake of Covid 19 vaccines in the BAME community. Volunteers have been involved in independently fundraising for the organisation. Volunteers have been successful in sourcing partnerships with a global multi-million tech company.
Section D Achievements and performance
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Summary of the main achievements of the charity during the year
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We have mentored and supported up to 50 mentees, delivering over 300 hours of one-to-one mentoring and support sessions.
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Our mentees have delivered up to 15 hours of peer-to-peer mentoring sessions.
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We have signposted 9 mentees for industry advice outside the Organisation.
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We have posted over 100 internship/work experience opportunities on our member and on our social media sites.
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We have provided career support for and advice to sixth form and GCSE students through our parent heritage program
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We have provided volunteering opportunities for our mentees
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We have provided leadership opportunities for our mentees
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• We have recruited and we currently have 35 registered/trained mentors and industry advisors
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We have delivered formal training for our mentors.
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We have provided 20 community outreach programmes through our radio outreach programs which have been popular and well received by the community
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We have reached an average of over 18,000 viewers and listeners through our radio outreach programs.
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We have delivered over 30 community outreach programmes through various One2One Mentoring Network virtual events, including podcasts, webinars and blogs.
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Over 500 people have contacted and engaged with us through our website and social media sites.
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We have commissioned 2 key research projects.
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We have developed significant partnerships with other Charities such as, with a giant multi-national tech company (ARM Ltd), with Europe's largest time bank organisation, Hexitime and with the General Medical Council (as one of their EDI contacts).
What our Mentees said about the mentoring program First 6 months of the program:
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92% stated that the mentoring relationship met their objectives, needs, expectations and that their mentors created a space where they could feel supported and trusted.
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0% of the mentees evaluated stated that the mentoring relationship did not meet objectives, needs or expectations; nor
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did mentors fail to create a space where mentees could feel supported and trusted.
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71% of the mentees rated their overall experience of mentoring with the Network as ‘excellent’, ‘very good’ or ‘good’ with 29% rating it as an average 0% of the mentees rated the program as ‘poor’ or ‘very poor’.
The following are comments made by some of our mentees as part of the evaluation:
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“… provided a network with fellow students on a similar journey as me”.
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“Received a lot of information regarding BAME staff in healthcare and other race/ ethnicity related issues, which are very relevant to the field I am pursuing”.
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“It has allowed me to develop skills such as critical thinking and appreciation of research for the bettering of our communities”.
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“Mentoring has given me the opportunity to learn from people who have more experience than me”.
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“Mentoring has helped me to reflect and from that I can continue to learn and see how best to lead teams”.
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“Reflection is so important and that is one of the big things I have learned”.
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“… being able to grow through the process”.
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“… self-believe in my abilities”.
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“… having someone to speak with and being introduced to another profession”.
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“Professional mentoring and helpful Industry advice”.
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“Getting advice when required”.
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“Having someone with knowledge of industry to help with planning to achieve your goals”.
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“Better insights into the life of a doctor. Being encouraged to undergo self-directed learning”
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“Accountability, advice, and fresh perspectives”.
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“Thank you for all your hard work!”
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“I've enjoyed it”.
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“I appreciate my mentor for being very patient with me”.
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“Great initiative”.
Further comments from mentees after the first 6months:
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"I find my mentor has been well matched for me. She has been able to relate well to the many issues I have taken to the sessions to help me explore. "
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"At this stage, I am being supported well and feel the feedback I get has been constructive, focused and given me direction to grow. "
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“ …grown in confidence in communicating cases to different professionals”.
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“Happy with presentations I've delivered online but am working towards delivering…"
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"… to feel confident in my abilities to identify opportunities, take active steps in applying to engage with the opportunities with increased confidence."
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"I wanted a career change, and I am on my way "
Events and Outreach Evaluation
What the public said about our outreach events:
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100% of people who engaged with our events said they were satisfied or extremely satisfied with our speakers.
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4.73 was the average rating attendees gave when asked to rate on a scale between 1-5 if they were likely to attend future events, with 1 being least likely to attend and 5 most likely to attend.
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4.73 was the average rating attendees gave when asked to rate on a scale between 1-5 if they were likely to invite a colleague or friend to One2One events, with 1 being least likely to invite someone and 5 most likely to invite someone.
Attendee satisfaction with One2One Mentoring Network external events:
Very satisfied 91% Somewhat satisfied 0%
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| Neither satisfied nor dissatisfied |
9% |
|---|---|
| Somewhat dissatisfied | 0% |
| Very dissatisfied | 0% |
Attendee comments:
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"The speakers and topics and overall focus for launching were very interesting, inspiring and stimulating. "
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“Thank you for having me be a part of this organisation and this journey. Everything that you have done so far has been so helpful and significant”.
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“I feel this is a great initiative and I was impressed with the number and enthusiasm of the candidates”.
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“The panellists have all been inspirational and excellent, so has the hosting”
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“The speakers and topics and overall focus for launching were very interesting, inspiring, and stimulating”.
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Section E Financial review
Brief statement of the
One2One Mentoring Network currently has no reserves available and has no reserves policy
charity’s policy on reserves
Details of any funds materially in deficit
One2One Mentoring Network has a deficit of £1505. This is the amount that is still outstanding from a loan of £2520 that was required to enable the Charity to set up.
A fundraising pack has been developed to help bring down and pay off the deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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The principal sources of funds in the year September 2020 to August 2021 included donations from members and key partners, and a GoFundMe fundraising initiative.
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how expenditure has supported the key objectives of the charity;
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Website: Zoom licence: Indemnity: EMCC membership
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investment policy and objectives including any ethical investment policy adopted.
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Uriana Boye Signature(s) SOzer URIANA BOYE Full name(s) SUSAN OZER Position (eg Secretary, Chair, CHAIR Treasurer etc) Date 12/04/2022 12/04/2022
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| Charity Name | No (if any) | ||
|---|---|---|---|
| One2One Mentoring Network | 1191628 | ||
| Receipts and payments accounts | CC16a | ||
| For the period from |
Sep-20 Period start date |
Aug-21 Period end date To |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ - 1,199 417 160 712 150 - - 2,638 - - - 2,638 - 2,520 527 144 99 - 685 133 35 4,143 - - - 4,143 - 1,505 - - - 1,505 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - 1,199 417 160 712 150 - - 2,638 - - - 2,638 - 2,520 527 144 99 - 685 133 35 4,143 - - - 4,143 - 1,505 |
Total funds to the nearest £ - 1,199 417 160 712 150 - - 2,638 - - - 2,638 - 2,520 527 144 99 - 685 133 35 4,143 - - - 4,143 - 1,505 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Donations: | - | - | ||||
| Go-fund-me | 1,199 | - | ||||
| Paypal | 417 | - | ||||
| Direct into Bank Acccount | 160 | - | ||||
| Other | 712 | - | ||||
| Resouce Hub: | 150 | - | ||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
2,638 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
IT: |
- | - | ||||
| Website set up | 2,520 | - | ||||
| Resource hub and additions | 527 | - | ||||
| Zoom licence | 144 | - | ||||
| Canva Pro | 99 | - | ||||
| - | - | |||||
| EMCC membership | 685 | - | ||||
| Idemnity& Legal cover | 133 | - | ||||
| Information Commissioner Officer Reg | 35 | - | ||||
| **Sub total ** | 4,143 | - | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| - 1,505 | - | - |
- 1,505 | - | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| - 1,505 | - | - |
- 1,505 | - |
CCXX R1 accounts (SS)
16/04/2022
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
SOZER Signature Uriana Boye Setup Loan Details Details In Bank Account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,333 - - - - - 1,333 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) website 2,520 - - - - Print Name URIANA BOYE SUSAN OZER |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Uriana Boye | URIANA BOYE | 12/04/2022 | |
| SOZER | SUSAN OZER | 12/04/2022 |
CCXX R2 accounts (SS)
16/04/2022
2