CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1" October 2023 Period start date To September 2024 Period end date Charity name: ALL SAINTS ELTON THEATRE COMPANY Charity registration number: 1191601 Objectives and Aclivities SORP referen Para 1.17 Summary of the wrposes of the charty as set out in its governing document To provide members of the public of all age groups and abilities with the chance to participate in the perforniing arts, by staging la antomimes and musicals. The main a1VEtleS that took place within All Saints Etton was creating and performing productions and events for live audiences within the communty, providing a platfomi for all members to increase their experien arKI understanding of arts related activities whilst developing their personal, social, emotional and intellectual capacty. Increasing eTrJagement from communÉty memters who enjoy the theatre or whom are new to the theatre has also been our aim. Productions and events took place in several venues. including, The Met, Bury and All Saints House, Bury.. Participating in these productions and events are acSsible for all. These productions and events are advertised through many platforms to raise public interest and awareness. Productions that have taken place have been within the capacity of plays, musicals and cabaret style performances. All licensing rights for music and plays were obtained through our regular li¢enang companies, Music Theatre Intemational and Con¢ord Theatricals UK. Our members age group range from 18 to 77, viith each member being valued for their commitment to the Society. We have members who not only partake in fornian bui who are given opportunities of stage craft such as writin9 plays, designing and creating sels, to designing and creating marketing and pUblity matenals. Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Sinrx September 2022, the Society has created a Youth Society where young members of the commun have lessons
within the performing arts sector that culminates in end of term performances and a yearly production in professional venue. This was a direct result of a successful implementation of a Youth Summer School in August 2022 where young people were invrted to attend perfomiing arts worf<shops for a week which culminated in a presentation to parentslcarers at the end of week. impact teing engagement of communty wtthin the arts and raising the lrfe opportunities of young Feople to grow interpersonal skills arKI increase hearth and wellbeing. statement confirming whether the trustees have had regard to the guidance issued by the Chanty Commission on public benefit Para 1.18 The trustees and committee have regard to the guidance issued by the Charity Commission on public benefit and rely on grants, donations and income from fees to cover its operating costs. The trustees work in accordan with the general committee of the So¢tety to ensure that the level of fees issued are rArefully realtsed to provide accessibiltty of participation for all including those from a low-income background. The fees that are requested are still under the threshold of what other Amateur Theatre Companies request in the area (research undertaken by trustees and committee 2021 and 2022) and are inclusive of all particulars being undertaken within a given activty, for example, costings of costumes. hire of venue, insurance and theatrical requirements are all within the costings of the fees. rt is important to note that these are made fully explicit to our memberslnew members prior to their joining, we have a robust payment systems that allows for differerrt methods of approach for payment of fees on an individual need basis. Achievements and Perfommnce SORP
referen The main achievements of the Charrty have been to provide community members with an opportunity to partake in perfoming arts related events to live aUdnS throughout the borough of Bury. We have achieved our goal of increasing participation through increasing the opportunities that we have provided for our members, for example, we have moved from one musical production on a yearly basi5 to three productions a year. Two of these productions take the shape of plays, vthich provide a different platfomi of approach within the perfomiing arts sector. WFlhin the play section we have strived to provide opportuntti'es for those vtho have interests in the medium of ading through scrtpt and text. This has given members of the communty an increased opportunity to upskill themselves through the engagement of genre. style and language. It has also given the Gommunity an opporbjnrty to view theatre work that is a¢SSIble to them within their area of residence. therefore reduang their travel time and expenditure. We have also increased our awareness and uptake of those wishing to take a non- pefft)rnian felated role by providing opportun"rties for backstage, wardrobe. sound. Itghting and set design. Through increased participation in all areas of our pr¢xluctions and events we have found that our member5 conknnue to feel valued at the opportunities we provide. With an increase in participation a noticeable increase has taken shape with the awareness and attendan of our productions and events. Performing in a professional setting. The Met Bury has had a signfficant benefrt on our members understanding of context and content regarding production and has also gained Creden from members of our community in resp of our members commitment and contribution to our productions. In December 2023, we held our annual Christmas Concert at All Saints House, over a duration of two evenings, our members sang and acted thiough various festive songs and plays. One of our members was given an opportunity to showose their writing talents during this Gonrt, which was well reived, on both evenings by a capacty audience of 40. In July 2024 we Sted our musical pri)duction of Beauty and the Beast the musical.at The Met in Bury Wrth a capacty of around 230 seats per evening we sold on average around 70% of tickets per evening. During October 2023 we performed the Blood Brothers play at All Saints House. Bu Achievin a full house Summary of the main achievements of the chartty, identifying the difference the charity's wort( has made to the circumStanS of its beneficiaries and any wider benefits to society as a whole Para 1.20
of 40 for each of the fwe performances. This was foll0vd in April 2024 by five performances of the Vicar of Dibley play, which again played to full houses. The Youth Section where young members of the ommunty can partake in performing arts related workshops that will culminate in mini end of temi perfomiance and yearly productions, has continued to thrive. Ea¢h member will be taught performing arts lated skills by active and trained members of the industry. risk checks inclusive of DBS and Insuran are all covered at the time of signed corrtractual agreement with the Society and Facilitator_ Facilitators are paid on a freelance basis", this is itemised wtthin their contractual agreement. The aim that young members of the Youth group will perfom at the Society's Annual Christmas Performan, with an objective of increasing young people's confidence. but also increasing new community audience members vthich therefore would generate interest from parentslcarers regarding the adult society. The young perfomiers wot1(ed towards a tErformance at The Met, a professional venue. perfornianS of the musical, Matilda, playing to capacity audien$ ()f 80 The impact of this has increased our young members confiden and furthemiore increased their knowledge and understanding of theatre craft and the skills needed to perfomi in a professional venue to a live audien. Financial Review Review of the charty's financial position at the end of the nod Statement explaining Ihe policy for holding reserves stating why they are held Para 1.21 The financial position of the Charity £30.970, an inGrease from £18,615 the revious ear. A resetve is being held by the Charity which is intended for use in purchasing their own building, namely All Saints House, Otrell Street. Bury. This is money that has been ut aside. with the view to tt not bein used Para 1.22
fr)r da toda £19150 Not Applicable ex nses. Amount of reseNes hekl Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the harity continuing as a going concem Para 1.22 Para 1.22 Para 1.24 Not Applicable Para 1.23 Not Applicable
strucre. Governance and Management Description of charity's trusts: All Saint's Etton Theatre Company is a amateur theatre company that provides opportunities for the community to take part in productions and events that are presented to audiences throughout the Bury area. The Theatre Company is a tharity registered with the Charity Commission. Trustees and members of the general committee along Wtth their communty members pay a yearly membership that contributes towards expenditure of production5 and events. The Society has three officials that act in accordance with the constitution of the Society. The three officials are Chair, Secretary and Treasurer. The three officials are responsible for the operational aspect of the Society ttsetF and oversee all areas wtthin the Society that are then filtered down to the general committee. The officials and general committee hold meetings on a monthly basis vrtth minutes distributed in a timel fashion and actioned u on. The governing document is in line with and set out b the Cha Commission. The society holds their own constitution that is an unincorporated association. The ¢onstitution of the society is reviewed on a yeady basis and ratffied by members of the Tnjstees and eneral cDmmittee. The charty consists of three Trustee's that oversee the operational aspects of the Society. The three trustees are also members of the general committee of the Society. Trustees and general committee are in Offi on a two-yeariy basis. Trustees and general committee can be elected through the Society's Annual General Meeting. Those elected as Trustees and general ommittee are invited to monthly meetings. those that reside as Tnjstees are given training that informs them of the particulhrs and requirements as a trustee through documentation and sources provided by the Cha ' Commission. Type of goveming document Para 1.25 How is the charity constituted? Para 1.25 3ted Association, CIO) Trustee seEection methods including details of any constitutional provisions e.g. election to post or name of any person or body entttled to appoint one or more trustees Para 1.25 Reference and Administrative details
Chari name Other name the cha uses istered chan number Charity's principal address All Saints Efton Theatre Com 1191601 869 BURNLEY ROAD, BURY. BL9 5JY
Names of the charity trustees who manage the chaiity Trustee nama Office lif any) Dates acted rf not for whole year Name of person lor body) entitled to appoint trustee ifan Andrew Milthorpe Abbie Heywood Laura Thompson 2 Odober 2020 2" October 2020 2" October 2020 10 11 12 13 14 15 16 17 18 19 20
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Slgnature(s) (a4 Full namels) Positlon (eg Secretsry, Chair, etc Andrew Mifthon)e Chair of Trustees Laura Thompson Trustee Date 19.07.25
ACCOUNTS OF THE ALL SAINTS ELTON THEATRE COMPANY
| 2023 2024 GENERAL ACCOUNT £ £ MEMBERSHIP SUBS 2,265.00 2,645.00 GRANTS 0.00 0.00 DONATIONS 1,200.00 10,892.87 HOUSE RENTAL 250.00 0.00 FUND RAISING 654.60 1,193.38 YOUTH GROUP 6,759.74 11,650.90 OTHER INCOME 0.00 0.00 INTEREST 91.94 367.86 TOTAL INCOME 11,221.28 26,750.01 UTILITIES 1,098.95 1,285.72 INSURANCE 885.63 1,012.43 FIRE EXTINGUISHER MAINTENANCE 165.36 69.66 RENT 450.00 2,700.00 CENTRAL HEATING BOILER 0.00 60.00 WEBSITE 71.86 132.65 HOUSE IMPROVEMENTS 900.87 0.00 YOUTH GROUP 5,995.60 9,354.67 LIGHTING - ALL SAINTS HOUSE HALL 1,143.64 0.00 OTHER COSTS 181.10 629.96 NODA SUBSCRIPTION 190.00 199.00 TOTAL EXPENDITURE 11,083.01 15,444.09 SURPLUS 138.27 11,305.92 2023 2024 SHOW ACCOUNT £ £ TICKET SALES 9,571.80 15,501.40 REFRESHMENT SALES Net 60.09 173.33 RAFFLE PROCEEDS 560.50 1,193.05 PROGRAMME INCOME Net -0.25 284.50 SHOW CAST SUBS 828.00 1,086.00 SPONSORSHIP 250.00 50.00 SALE OF PROPS/SCENERY 0.00 0.00 TOTAL INCOME 11,270.14 18,288.28 THEATRE HIRE 3,012.14 3,013.23 LICENCES/ROYALTIES/SCRIPTS 3,121.95 4,389.14 PUBLICITY 323.96 171.00 COSTUMES/PROPS/GRATUITIES 1,867.22 5,723.06 SCENERY, SOUND & LIGHTING 2,684.47 2,552.89 MUSIC 21.97 36.82 PRODUCTION/MUSICAL DIRECTOR 1,850.00 1,353.00 TOTAL EXPENDITURE 12,881.71 17,239.14 DEFICIT/SURPLUS -1,611.57 1,049.14 |
2023 2024 BALANCE SHEET at September 30th 2024 £ £ ACCUMULATED FUND OPENING BALANCE Surplus 20,088.53 18,615.23 SHOW Surplus/Deficit -1,611.57 1,049.14 GENERAL ACCOUNT Surplus 517.77 9,009.69 YOUTH GROUP Surplus -379.50 2,296.23 Balance at September 30th 18,615.23 30,970.29 REPRESENTED BY:- BUILDING PURCHASE ACCOUNT 14,450.00 29,150.00 CURRENT ACCOUNT 1,289.16 710.70 COMMUNITY ACCOUNT 3,751.24 4,807.47 CASH IN HAND 134.84 54.22 PREPAYMENTS 759.99 597.90 ACCRUALS -1,320.00 -1,200.00 ACCRUALS Rent -450.00 -3,150.00 Balance at September 30th 18,615.23 30,970.29 Notes: 2023 Show Income and Costs relate to the Checkout Girls, Guys and Dolls and Xmas Concert 2024 Show Income and Costs relate to Blood Brothers, The Vicar of Dibley, Beauty & the Beast and the Xmas Concert Prepared by Bryan Crowley (Treasurer) Reviewed by David Hoyle Dated: 27 March 2025 |
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REPORT TO THE TRUSTEES OF ALL SAINTS ELTON THEATRE COMPANY
In accordance with the requirements of the Charities Commission, I have reviewed the accounts of the All Saints Elton Theatre Company the year ended 30th September 2024 from the accounting records and from the information and explanations given to me.
It is the duty of the Trustees of All Saints Elton Theatre Company to ensure adequate accounting records are kept, and to prepare accounts that provide a true and fair view of the assets, liabilities financial position and result for the accounting year.
Whilst I have not carried out an audit of All Saints Elton Theatre Company, from my review these accounts appear to have been prepared in accordance with the accounting records of the society.
David Hoyle
27 March 2025