Chairman's Re ort 11 November 2025 Good evening. Welcome to everyone and thank you for your attendan. Firstly I would like to reflect on the sad loss of Nigel, he will be missed by many. He was truly a great person and friend to us all. On a lighter note it is great to see Fiona looking so well after her very difficult year. I would like to start by thanking everyone on the committee for their contributions over the last year, with a special thanks to Jonathan for his additional hard work and commitment. I would also like to thank the Football and Cricket Club Committees and the The Cricket Club Working Group. It has been another successful season for both dubs with increased téams at senior level for both cricket and football. On a p8rsonal note Sin moving out of the village I have lost touch with the day to day events with the clubs and pavilion with this in mind I would like to resign as chairman. I would like to stay part of the committee and will be proposing Nick step up from vice chairman with his roll in both clubs I feel Nick is the obvious choice. I hope thi5 gets your support. Once again, thank you all and if elected I will look forward to seeing what the next twelve months brings, Dave Price
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
REGISTERED CHARITY NO. 1191422
BALANCE SHEET
AND
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31st JULY 2025
Officers
Chairman D.Price Esq Vice Chairman N.Freeman Esq Secretary N.L.Shore Esq Treasurer J.G.C.Jackson Esq Bankers Lloyds Bank Hereford Branch
Independent Examiner
Matthew Davies FCCA - The Online Accountant
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
BALANCE SHEET AS AT 31st JULY 2025
| As at FIXED ASSETS 01/08/2024 Pavilion – part cost 11,532 Plant and Machinery 67 Storage Shed 66 Gand Mower 241 Pavillion Shed 64 Spreader 31 Fixtures, Fittings and Equipment 370 Planning Application Fee 161 Contribution to Patio/Tarmac 614 Deposit on Shed Extension 1,592 Vertidrain 737 Shed Extension final payment 2,809 Electrics to shed extension 388 Fuel Cabinet and containers 325 18,997 CURRENT ASSETS Bar Stock as Valued by the Officers Debtors and Payments in Advance Cash at Bank – Current Account Cash at Bank and in Hand – Pavilion Fund Cash at Bank - Deposit acc CURRENT LIABILITIES Creditors and Accruals NET CURRENT ASSETS NET ASSETS REPRESENTED BY: ACCUMULATED FUND Balance as at 1st August 2024 Less: Excess of Expenditure over Income Add: Excess of Income over Expenditure PAVILION FUND Balance as at 1st August 2024 Less: Excess of Expenditure over Income Add: Excess of Income over Expenditure |
As at 01/08/2024 11,532 67 66 241 64 31 370 161 614 1,592 737 2,809 388 325 |
Additions/ (Disposals) - - - - - - - - - - - - - - |
Depreciation - 10 10 36 10 5 56 24 92 239 111 421 58 49 |
As at 31/07/2025 11,532 57 56 205 54 26 314 137 522 1,353 626 2,388 330 276 17,876 1,018 1,683 5,097 6,234 13,649 27,681 619 27,062 44,938 1,687 43,251 44,938 |
2024 11,532 67 66 241 64 31 370 161 614 1,592 737 2,809 388 325 |
||||
|---|---|---|---|---|---|---|---|---|---|
| 18,997 | - | 1,121 | 18,997 | ||||||
| - | 1,924 237 |
904 2,641 4,209 6,119 9,534 |
|||||||
| 23,407 | |||||||||
| 1,325 | |||||||||
| 22,082 | |||||||||
| 41,079 | |||||||||
| 1,862 62 |
|||||||||
| 39,155 - 4,096 |
1,924 38,650 - 505 |
||||||||
| 39,155 41,079 |
Chaiman
Treasurer
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2025
INCOME
| Hire Bartestree Football Club 2,473 Bartestree and Lugwardine Cricket Club 2,291 Other Hire - Donations Total Income Excess of Income over Expenditure EXPENDITURE Rent – Bartestree and Lugwardine Group Parish Council Playing Field Maintenance Water Rates Insurance Repairs to Equipment etc Machine Running Costs Accountancy Refuse Disposal and General Expenses Donations Depreciation Profit/(loss) on Disposal of Fixed Asset Total Expenditure Excess of Income over Expenditure |
4,764 - 4,764 237 - 5,001 - - 1,926 - 885 - - 150 918 - 1,121 - 5,001 - 5,001 |
3,148 2,789 - 556 |
|---|---|---|
| 6,493 62 |
||
| 6,431 | ||
| 1 1,537 21 1,158 538 464 150 1,244 - 1,318 - |
||
| 6,431 - |
||
| 6,431 |
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2025
PAVILLION FUND
BAR ACCOUNT
| Takings Cost of Takings: Stock as at 1st August 2024 Purchases Less: Stock as at 31st July 2025 Gross Profit INCOME Bar Account – Gross Profit Interest Hire Total Income Excess of Income over Expenditure Excess of Expenditure over Income EXPENDITURE Repairs to Equipment Repairs to Premises Keys and Padlocks etc Insurance Lighting and Heating Water Rates Cleaner’s Wages Cleaning and Hygiene Accountancy Licences General Expenses Card Reader Expenses Donation Total Expenditure Excess of Income over Expenditure |
904 10,530 |
23,274 10,415 12,858 12,858 115 - 12,974 4,096 8,878 - 26 2,019 68 1,773 2,041 355 763 371 150 524 465 323 - 8,878 - 8,878 |
17,774 1,027 9,178 |
|---|---|---|---|
| 11,434 1,018 |
10,205 904 |
||
| 9,301 | |||
| 8,473 | |||
| 8,473 34 - |
|||
| 8,507 505 |
|||
| 8,002 | |||
| 56 1,485 45 1,276 3,333 512 - 273 150 464 38 370 - |
|||
| 8,002 - |
|||
| 8,002 |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
I report on the accounts of the charity for the year ended 31[st] July 2025 which are set out on pages 2 to 4.
Respective responsibilities of trustees and examiner
As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention.
Basis of Independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statements
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and to comply with the accounting requirements of the Act, have not been met
or
- 2 to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached
Matthew Davies FCCA
The Online Accountant East Lodge, Kartway House Hereford HR1 4AE
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
REGISTERED CHARITY NO. 1191422
BALANCE SHEET
AND
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31st JULY 2025
Officers
Chairman D.Price Esq Vice Chairman N.Freeman Esq Secretary N.L.Shore Esq Treasurer J.G.C.Jackson Esq Bankers Lloyds Bank Hereford Branch
Independent Examiner
Matthew Davies FCCA - The Online Accountant
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
BALANCE SHEET AS AT 31st JULY 2025
| As at FIXED ASSETS 01/08/2024 Pavilion – part cost 11,532 Plant and Machinery 67 Storage Shed 66 Gand Mower 241 Pavillion Shed 64 Spreader 31 Fixtures, Fittings and Equipment 370 Planning Application Fee 161 Contribution to Patio/Tarmac 614 Deposit on Shed Extension 1,592 Vertidrain 737 Shed Extension final payment 2,809 Electrics to shed extension 388 Fuel Cabinet and containers 325 18,997 CURRENT ASSETS Bar Stock as Valued by the Officers Debtors and Payments in Advance Cash at Bank – Current Account Cash at Bank and in Hand – Pavilion Fund Cash at Bank - Deposit acc CURRENT LIABILITIES Creditors and Accruals NET CURRENT ASSETS NET ASSETS REPRESENTED BY: ACCUMULATED FUND Balance as at 1st August 2024 Less: Excess of Expenditure over Income Add: Excess of Income over Expenditure PAVILION FUND Balance as at 1st August 2024 Less: Excess of Expenditure over Income Add: Excess of Income over Expenditure |
As at 01/08/2024 11,532 67 66 241 64 31 370 161 614 1,592 737 2,809 388 325 |
Additions/ (Disposals) - - - - - - - - - - - - - - |
Depreciation - 10 10 36 10 5 56 24 92 239 111 421 58 49 |
As at 31/07/2025 11,532 57 56 205 54 26 314 137 522 1,353 626 2,388 330 276 17,876 1,018 1,683 5,097 6,234 13,649 27,681 619 27,062 44,938 1,687 43,251 44,938 |
2024 11,532 67 66 241 64 31 370 161 614 1,592 737 2,809 388 325 |
||||
|---|---|---|---|---|---|---|---|---|---|
| 18,997 | - | 1,121 | 18,997 | ||||||
| - | 1,924 237 |
904 2,641 4,209 6,119 9,534 |
|||||||
| 23,407 | |||||||||
| 1,325 | |||||||||
| 22,082 | |||||||||
| 41,079 | |||||||||
| 1,862 62 |
|||||||||
| 39,155 - 4,096 |
1,924 38,650 - 505 |
||||||||
| 39,155 41,079 |
Chaiman
Treasurer
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2025
INCOME
| Hire Bartestree Football Club 2,473 Bartestree and Lugwardine Cricket Club 2,291 Other Hire - Donations Total Income Excess of Income over Expenditure EXPENDITURE Rent – Bartestree and Lugwardine Group Parish Council Playing Field Maintenance Water Rates Insurance Repairs to Equipment etc Machine Running Costs Accountancy Refuse Disposal and General Expenses Donations Depreciation Profit/(loss) on Disposal of Fixed Asset Total Expenditure Excess of Income over Expenditure |
4,764 - 4,764 237 - 5,001 - - 1,926 - 885 - - 150 918 - 1,121 - 5,001 - 5,001 |
3,148 2,789 - 556 |
|---|---|---|
| 6,493 62 |
||
| 6,431 | ||
| 1 1,537 21 1,158 538 464 150 1,244 - 1,318 - |
||
| 6,431 - |
||
| 6,431 |
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2025
PAVILLION FUND
BAR ACCOUNT
| Takings Cost of Takings: Stock as at 1st August 2024 Purchases Less: Stock as at 31st July 2025 Gross Profit INCOME Bar Account – Gross Profit Interest Hire Total Income Excess of Income over Expenditure Excess of Expenditure over Income EXPENDITURE Repairs to Equipment Repairs to Premises Keys and Padlocks etc Insurance Lighting and Heating Water Rates Cleaner’s Wages Cleaning and Hygiene Accountancy Licences General Expenses Card Reader Expenses Donation Total Expenditure Excess of Income over Expenditure |
904 10,530 |
23,274 10,415 12,858 12,858 115 - 12,974 4,096 8,878 - 26 2,019 68 1,773 2,041 355 763 371 150 524 465 323 - 8,878 - 8,878 |
17,774 1,027 9,178 |
|---|---|---|---|
| 11,434 1,018 |
10,205 904 |
||
| 9,301 | |||
| 8,473 | |||
| 8,473 34 - |
|||
| 8,507 505 |
|||
| 8,002 | |||
| 56 1,485 45 1,276 3,333 512 - 273 150 464 38 370 - |
|||
| 8,002 - |
|||
| 8,002 |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE
BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION
I report on the accounts of the charity for the year ended 31[st] July 2025 which are set out on pages 2 to 4.
Respective responsibilities of trustees and examiner
As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention.
Basis of Independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statements
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and to comply with the accounting requirements of the Act, have not been met
or
- 2 to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached
Matthew Davies FCCA
The Online Accountant East Lodge, Kartway House Hereford HR1 4AE