The Friends of Portfield School
Registered Charity No. 1191379
Trustees Annual Report for Period 21.09.2021 to 30.09.2022
The Friends of Portfield School was registered as Charitable Incorporated Organisation 1191379 on 21st September 2020 and commenced operating on 5th December 2020 after the transfer of assets from registered charity number 1051584.
One new trustee joined the Friends in September 2022 making a total of 9 trustees.
Owing to the ongoing Covid 19 situation, public fundraising activities were not possible in this period although the Charity’s shop (Trysorau) remained open to the public.
Charitable activities during the period were as follows:
-
Donation to the school for “Leavers Hoodies £333;
-
Donation to the school for “Messy Play Stuff” £200;
-
Donation to the school for Christmas Selection Boxes £50;
-
Donation to the school towards the costs of the School Prom£1600.
Owing to the Covid 19 situation, all expenditure was approved by online voting instead of at face-to face meetings
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Summary
| Description | Receipts | Payments |
|---|---|---|
| Receipts Till Takings Ragbags Donations Payments Rent Broadband Electricity Accounting Purchases i) Consumables ii) Shop Fittings Charitable Activities Insurance Petty Cash |
19,569.00 477.35 244.90 0.00 0.00 0.00 0 0 0 0 0 0 0 |
6500.00 352.68 755.07 0.00 214.71 853.61 1600.00 442.35 530.00 |
| 20,291.25 | 11248.42 |
| Reconcilliation | |
|---|---|
| statement 04/10/21 starting balance add receipts subtotal ddt payments current balance statement 03/10/22 delta |
59309.85 |
| 59309.85 20,291.25 |
|
| 79601.10 11248.42 |
|
| 68352.68 | |
| 68352.68 0.00 |
Friends of Portfield School -
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau - Bank Account No. 0572
| Trysorau - Bank Account No. 0572 | Trysorau - Bank Account No. 0572 | Trysorau - Bank Account No. 0572 |
|---|---|---|
| Till Takings | ||
| Date | Amount | |
| Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 |
see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet see summary sheet |
1565.36 2242.34 1479.28 1887.88 1309.60 2270.47 1111.32 2554.35 2249.30 844.40 0.00 2054.70 |
| Total £ | 19569.00 |
Friends of Portfield School -
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau - Bank Account No. ****0572
| Trysorau - Bank Account No. ****0572 | Trysorau - Bank Account No. ****0572 | Trysorau - Bank Account No. ****0572 |
|---|---|---|
| Income from Rag Bags | ||
| Pay in slip 500949 1/11/21 Pay in slip 500958 17/11/21 Pay in slip 500962 07/01/22 Pay in slip 500976 27/01/22 Pay in slip 500992 17/02/22 Pay in slip 501011 31/03/22 Pay in slip 501022 29/04/22 Pay in slip 501032 13/05/22 Pay in slip 501033 16/06/22 Pay in slip 501165 20/09/22 |
53.52 48.10 46.00 39.55 35.80 56.60 25.25 43.45 85.98 43.10 |
|
| Total £ | 477.35 |
Friends of Portfield School - Charity No. 1191379 Receipts & Payments Accounts for Year Ending 30/09/22 Trysorau - Bank Account No. 0572
| Donations | |
|---|---|
| Donation from Mr P Emmet for new Till | 206.98 |
| On 4th March the bank statement shows a DEPOSIT POINT | |
| of £37.92. Neither the ladies at the shop, nor me, nor | |
| Colin Booker knows what this deposit is. No-one else | |
| has any connection with this bank account. | |
| With no knowledge of where this money came from, I will | |
| record it as a donation. | 37.92 |
| Total Donations | 244.9 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. *0572
Pembrokeshire County Council - Rent
| Date | Amount |
|---|---|
| 05/10/2021 20/10/2021 22/11/2021 20/12/2021 20/01/2022 21/02/2022 21/03/2022 20/04/2022 01/05/2022 01/06/2022 01/07/2022 01/08/2022 01/09/2022 |
500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 |
| Total | 6500.00 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Purchases
i) Consumables
ii) Shop Fittings
| Description | Amount | Description | Amount | |
|---|---|---|---|---|
| Marker pens - Amazon Tags - Amazon Tag gun barbs - Amazon Tags - Amazon Parking Permit chq 000304 |
2.95 21.4 12.48 27.88 150.00 |
New Till - Direct Shopfittings Tag Gun - Amazon Steamer - Argos laundry bags - Amazon marker cubes - Amazon clothes marker - Amazon Hangers- Amazon Till Printer Rolls Amazon Hangers- Amazon Tags - Amazon Cube Wire Storage - Amazon Steamer broken returned to Argos Credit September Purchase from Amazon (see separate summary sheet) |
206.94 8.99 181.95 28.96 8.15 2.48 38.95 14.99 21.99 13.32 69.66 -178.00 435.23 |
|
| Total | 214.71 | Total | 853.61 |
Friends Of Portfield Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Purchases September 2022 (All Amazon)
| Storage buckets Hook and loop dots velvet coat hangers Wooden coat hangers Price gun Steam cleaner Steam cleaner Kraft Paper Plastic coat hangers Clothes rail Clothes rail velvet coat hangers Clothes rail Children's coat hangers Tag gun Wooden trouser hangers Less Refund for faulty steam cleaner Total September Purchases |
28.95 7.89 16.41 16.99 14.37 109.42 109.41 16.81 14.41 40.1 40.11 32.81 40.1 8.99 9.99 37.89 |
|---|---|
| 544.65 -109.42 |
|
| 435.23 |
Charity No. 1191379
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Charitable Activities
| Date | Amount |
|---|---|
| Donation to School Prom chq 000305 Credit due to less students attending Prom - pay in slip 500401 |
2,000.00 -400.00 |
| Total | 1600.00 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Broadband/Landline EE
| Date | Amount |
|---|---|
| Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 |
28.09 28.09 28.09 28.09 28.09 28.09 30.69 30.69 30.69 30.69 30.69 30.69 |
| Total | 352.68 |
Friends Of Portfield Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Electricity
| Date | Amount | British Gas EDF Direct debit - see statement Ditto See EDF email 6th April Direct Debit Direct Debit Direct Debit Direct Debit Direct Debit |
|---|---|---|
| Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 |
27.79 17.68 54.86 49.62 48.00 48.00 214.12 59.00 59.00 59.00 59.00 59.00 |
|
| Total | 755.07 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Preparing Accounts
| Date | Amount |
|---|---|
| Bevan and Buckland invoice | 0.00 |
| Total | 0.00 |
Charity No. 1191379
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Insurance
| Date | Amount |
|---|---|
| Access insurance | 442.35 |
| Total | 442.35 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30/09/22
Trysorau Shop Bank Account No. 0572
Petty Cash Withdrawals/Issued to shop
| Date of Withdrawal | Amount |
|---|---|
| 12/10/2021 15/11/2021 26/11/2021 31/01/2022 01/03/2022 15/03/2022 01/04/2022 10/05/2022 08/06/2022 23/09/2022 |
30.00 90.00 80.00 60.00 30.00 50.00 30.00 30.00 70.00 60.00 |
| Total | 530.00 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2022
Main Fund Raising Account No. 0518
Summary
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| Balance 30/09/21 Receipts to 30.09.22 less payments to 30.09.22 |
64,534.86 382.80 |
0.00 0.00 |
64,534.86 382.80 |
| 64,917.66 603.00 |
0.00 0.00 |
64,917.66 603.00 |
|
| Balance 30/09/22 | 64,314.66 | 0.00 | 64,314.66 |
| Reconcilliation | Statement 20 Sept 2022 | 64,314.66 | |
| Delta account prepared by R Barker Approved by C Booker |
0.00 Date Date |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2022
Main Fund Raising Account No. 0518
Summary of Receipts
| Description | Receipts | Receipts | Receipts |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Fundraising Activities Donations Charities Trust Giving Machine?Amazon Smile Donations |
382.80 0.00 0.00 |
0.00 0.00 0.00 |
382.80 0.00 0.00 |
| Total Receipts | 382.80 | 0.00 | 382.80 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2022
Fundraising Activities
Main Fund Raising Account No. 0518
The following amounts are simple counts of takings - no paperwork except paying in slips
| Xmas Fair | Unrestricted | Restricted | Total |
|---|---|---|---|
| 0.00 | 0.00 | ||
| Total Xmas Fair | 0.00 | 0.00 | 0.00 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2022
Main Fund Raising Account No. 0518
Donations
| Donations | Received Unrestricted |
Received Restricted |
Total |
|---|---|---|---|
| Charities Trust 17/08/22 - see bank statement Charities Trust 17/06/22 - see bank statement Charities Trust 19/05/22 - see bank statement Charities Trust 20/09/22 - see bank statement |
184.80 10.80 110.40 76.80 |
0.00 0.00 0.00 0.00 |
184.80 10.80 110.40 76.80 |
| Total donations | 382.80 | 0.00 | 382.80 |
Charity No. 1191379
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 30.09.2022
Main Fund Raising Account No. 0518
Summary of Payments
| Description | Payments | Payments | Payments |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Charitable Activities as attached summary |
583.00 | 0.00 | 583.00 |
| Total Charitable Activities | 583.00 | 0.00 | 583.00 |
| Fundraising Activities as attached summary |
20.00 | 0.00 | 20.00 |
| Total Fundraising Activities | 20.00 | 20.00 | |
| Total Payments | 603.00 | 0.00 | 603.00 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2022
Main Fund Raising Account No. 0518
Charitable Activities
----- Start of picture text -----
Payments
Description
Unrestricted Restricted Total
Charitable Activities
Leavers' Hoodies chq 000367 333.00
Messy Play stuff Pennar chq 000368 200.00
Christmas presents 50.00
Total Charitable Activities 583.00 0.00 583.00
----- End of picture text -----
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2022
Main Fund Raising Account No. 0518
Payments Fundraising Activities
| Description | Payments | Payments | Payments |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Lottery Licence - paid by debit card | 20.00 | 0.00 | 20.00 |
| Total Raffle | 20.00 | 0.00 | 20.00 |
| Total FundraisingActivities | 20.00 | 0.00 | 20.00 |