The Friends of Portfield School Registered Charity No. 1191379 Trustees Annual Report for Period 21.09.2021 to 30.09.2022 The Friends of Portfield School was registered as Charitable Incorporated Organisation 1191379 on 21st September 2020 and commenced operating on 5th December 2020 after the transfer of assets from registered charity number 1051584. One new trustee joined the Friends in September 2022 making a total of 9 trustees. Owing to the ongoing Covid 19 situation, public fundraising activities were not possible in this period although the Charity’s shop (Trysorau) remained open to the public. Charitable activities during the period were as follows: - Donation to the school for “Leavers Hoodies £333; - Donation to the school for “Messy Play Stuff” £200; - Donation to the school for Christmas Selection Boxes £50; - Donation to the school towards the costs of the School Prom£1600. Owing to the Covid 19 situation, all expenditure was approved by online voting instead of at face-to face meetings **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Summary** |Description|Receipts|Payments| |---|---|---| |Receipts
Till Takings
Ragbags
Donations
Payments
Rent
Broadband
Electricity
Accounting
Purchases
i) Consumables
ii) Shop Fittings
Charitable Activities
Insurance
Petty Cash|19,569.00
477.35
244.90
0.00
0.00
0.00
0
0
0
0
0
0
0|6500.00
352.68
755.07
0.00
214.71
853.61
1600.00
442.35
530.00| ||20,291.25|11248.42| |Reconcilliation|| |---|---| |statement 04/10/21
starting balance
add receipts
subtotal
ddt payments
current balance
statement 03/10/22
delta|59309.85| ||59309.85
20,291.25| ||79601.10
11248.42| ||68352.68| ||68352.68
0.00| ## **Friends of Portfield School -** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau - Bank Account No. ****0572** |**Trysorau - Bank Account No. ****0572**|**Trysorau - Bank Account No. ****0572**|**Trysorau - Bank Account No. ****0572**| |---|---|---| |||| |Till Takings||| |Date||Amount| |Oct-21
Nov-21
Dec-21
Jan-22
Feb-22
Mar-22
Apr-22
May-22
Jun-22
Jul-22
Aug-22
Sep-22|see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet
see summary sheet|1565.36
2242.34
1479.28
1887.88
1309.60
2270.47
1111.32
2554.35
2249.30
844.40
0.00
2054.70| |Total £||19569.00| ## **Friends of Portfield School -** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** Trysorau - Bank Account No. ****0572 |Trysorau - Bank Account No. ****0572|Trysorau - Bank Account No. ****0572|Trysorau - Bank Account No. ****0572| |---|---|---| |||| |Income from Rag Bags||| ||Pay in slip 500949 1/11/21
Pay in slip 500958 17/11/21
Pay in slip 500962 07/01/22
Pay in slip 500976 27/01/22
Pay in slip 500992 17/02/22
Pay in slip 501011 31/03/22
Pay in slip 501022 29/04/22
Pay in slip 501032 13/05/22
Pay in slip 501033 16/06/22
Pay in slip 501165 20/09/22|53.52
48.10
46.00
39.55
35.80
56.60
25.25
43.45
85.98
43.10| |Total £||477.35| ## **Friends of Portfield School - Charity No. 1191379 Receipts & Payments Accounts for Year Ending 30/09/22 Trysorau - Bank Account No. ****0572** |Donations|| |---|---| |Donation from Mr P Emmet for new Till|206.98| |On 4th March the bank statement shows a DEPOSIT POINT|| |of £37.92. Neither the ladies at the shop, nor me, nor|| |Colin Booker knows what this deposit is. No-one else|| |has any connection with this bank account.|| |With no knowledge of where this money came from, I will|| |record it as a donation.|37.92| |Total Donations|244.9| **Friends Of Portfield** **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. *****0572** ## **Pembrokeshire County Council - Rent** |Date|Amount| |---|---| |05/10/2021
20/10/2021
22/11/2021
20/12/2021
20/01/2022
21/02/2022
21/03/2022
20/04/2022
01/05/2022
01/06/2022
01/07/2022
01/08/2022
01/09/2022|500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00| |Total|6500.00| ## **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Purchases** ## **i) Consumables** ## **ii) Shop Fittings** |Description|Amount||Description|Amount| |---|---|---|---|---| |Marker pens - Amazon
Tags - Amazon
Tag gun barbs - Amazon
Tags - Amazon
Parking Permit chq 000304|2.95
21.4
12.48
27.88
150.00||New Till - Direct Shopfittings
Tag Gun - Amazon
Steamer - Argos
laundry bags - Amazon
marker cubes - Amazon
clothes marker - Amazon
Hangers- Amazon
Till Printer Rolls Amazon
Hangers- Amazon
Tags - Amazon
Cube Wire Storage - Amazon
Steamer broken returned to Argos Credit
September Purchase from Amazon (see
separate summary sheet)|206.94
8.99
181.95
28.96
8.15
2.48
38.95
14.99
21.99
13.32
69.66
-178.00
435.23| |Total|214.71||Total|853.61| ## **Friends Of Portfield Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Purchases September 2022 (All Amazon)** |Storage buckets
Hook and loop dots
velvet coat hangers
Wooden coat hangers
Price gun
Steam cleaner
Steam cleaner
Kraft Paper
Plastic coat hangers
Clothes rail
Clothes rail
velvet coat hangers
Clothes rail
Children's coat hangers
Tag gun
Wooden trouser hangers
Less Refund for faulty steam cleaner
Total September Purchases|28.95
7.89
16.41
16.99
14.37
109.42
109.41
16.81
14.41
40.1
40.11
32.81
40.1
8.99
9.99
37.89| |---|---| ||544.65
-109.42| ||435.23| **Charity No. 1191379** ## **Friends Of Portfield** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Charitable Activities** |Date|Amount| |---|---| |Donation to School Prom chq 000305
Credit due to less students attending Prom - pay in
slip 500401|2,000.00
-400.00| |Total|1600.00| **Friends Of Portfield** **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Broadband/Landline EE** |Date|Amount| |---|---| |Oct-21
Nov-21
Dec-21
Jan-22
Feb-22
Mar-22
Apr-22
May-22
Jun-22
Jul-22
Aug-22
Sep-22|28.09
28.09
28.09
28.09
28.09
28.09
30.69
30.69
30.69
30.69
30.69
30.69| |Total|352.68| ## **Friends Of Portfield Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Electricity** |Date|Amount|British Gas
EDF Direct debit - see statement
Ditto
See EDF email 6th April
Direct Debit
Direct Debit
Direct Debit
Direct Debit
Direct Debit| |---|---|---| |Oct-21
Nov-21
Dec-21
Jan-22
Feb-22
Mar-22
Apr-22
May-22
Jun-22
Jul-22
Aug-22
Sep-22|27.79
17.68
54.86
49.62
48.00
48.00
214.12
59.00
59.00
59.00
59.00
59.00|| |Total|755.07|| ## **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Preparing Accounts** |Date|Amount| |---|---| |Bevan and Buckland invoice|0.00| |Total|0.00| **Charity No. 1191379** ## **Friends Of Portfield** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Insurance** |Date|Amount| |---|---| |Access insurance|442.35| |Total|442.35| **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30/09/22** ## **Trysorau Shop Bank Account No. ****0572** ## **Petty Cash Withdrawals/Issued to shop** |Date of Withdrawal|Amount| |---|---| |12/10/2021
15/11/2021
26/11/2021
31/01/2022
01/03/2022
15/03/2022
01/04/2022
10/05/2022
08/06/2022
23/09/2022|30.00
90.00
80.00
60.00
30.00
50.00
30.00
30.00
70.00
60.00| |Total|530.00| **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30.09.2022** ## **Main Fund Raising Account No. ****0518** ## **Summary** ||Unrestricted|Restricted|Total| |---|---|---|---| |Balance 30/09/21
Receipts to 30.09.22
less payments to 30.09.22|64,534.86
382.80|0.00
0.00|64,534.86
382.80| ||64,917.66
603.00|0.00
0.00|64,917.66
603.00| |Balance 30/09/22|64,314.66|0.00|64,314.66| ||||| |Reconcilliation|Statement 20 Sept 2022||64,314.66| |Delta
account prepared by R Barker
Approved by C Booker|0.00
Date
Date||| **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30.09.2022** ## **Main Fund Raising Account No. ****0518** ## **Summary of Receipts** |Description|Receipts|Receipts|Receipts| |---|---|---|---| ||Unrestricted|Restricted|Total| |Fundraising Activities
Donations Charities Trust
Giving Machine?Amazon Smile
Donations|382.80
0.00
0.00|0.00
0.00
0.00|382.80
0.00
0.00| |**Total Receipts**|**382.80**|**0.00**|**382.80**| **Friends Of Portfield** **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30.09.2022** ## **Fundraising Activities** ## **Main Fund Raising Account No. ****0518** The following amounts are simple counts of takings - no paperwork except paying in slips |Xmas Fair|Unrestricted|Restricted|Total| |---|---|---|---| |||0.00|0.00| |Total Xmas Fair|0.00|0.00|0.00| ## **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30.09.2022** ## **Main Fund Raising Account No. ****0518** ## **Donations** |**Donations**|Received
Unrestricted|Received
Restricted|Total| |---|---|---|---| |Charities Trust 17/08/22 - see bank statement
Charities Trust 17/06/22 - see bank statement
Charities Trust 19/05/22 - see bank statement
Charities Trust 20/09/22 - see bank statement|184.80
10.80
110.40
76.80|0.00
0.00
0.00
0.00|184.80
10.80
110.40
76.80| |Total donations|382.80|0.00|382.80| **Charity No. 1191379** ## **Friends Of Portfield** ## **Receipts & Payments Accounts for Year Ending 30.09.2022** ## **Main Fund Raising Account No. ****0518** ## **Summary of Payments** |Description|Payments|Payments|Payments| |---|---|---|---| ||Unrestricted|Restricted|Total| |**Charitable Activities**
as attached summary|583.00|0.00|583.00| |**Total Charitable Activities**|583.00|0.00|583.00| |**Fundraising Activities**
as attached summary|20.00|0.00|20.00| |**Total Fundraising Activities**|20.00||20.00| ||||| |**Total Payments**|**603.00**|**0.00**|**603.00**| **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30.09.2022** ## **Main Fund Raising Account No. ****0518** ## **Charitable Activities** **----- Start of picture text -----**
Payments
Description
Unrestricted Restricted Total
Charitable Activities
Leavers' Hoodies chq 000367 333.00
Messy Play stuff Pennar chq 000368 200.00
Christmas presents 50.00
Total Charitable Activities 583.00 0.00 583.00
**----- End of picture text -----**
## **Friends Of Portfield** ## **Charity No. 1191379** ## **Receipts & Payments Accounts for Year Ending 30.09.2022** ## **Main Fund Raising Account No. ****0518** ## **Payments Fundraising Activities** |Description|Payments|Payments|Payments| |---|---|---|---| ||Unrestricted|Restricted|Total| |Lottery Licence - paid by debit card|20.00|0.00|20.00| |**Total Raffle**|20.00|0.00|20.00| ||||| |Total FundraisingActivities|20.00|0.00|20.00|