The Friends of Portfield School
Registered Charity No. 1191379
Trustees Annual Report for Period 21.09.2020 to 30.09.2021
The Friends of Portfield School was registered as Charitable Incorporated Organisation 1191379 on 21[st] September 2020 and commenced operating on 5[th] December 2020 after the transfer of assets from registered charity number 1051584.
The CIO was registered with 8 trustees and the Officers of registered charity number 1051584 continued in their positions for the new CIO.
Owing to the ongoing Covid 19 situation, public fundraising activities were not possible in this period although the Charity’s shop (Trysorau) re-opened to the public on 5[th] December 2020.
During the period of closure Trysorau was supported by Covid Relief Grants totalling £10,000.
Charitable activities during the period were as follows:
-
Donation of £1,000 to the school for “welcome back” activities when the school re-opened post Covid;
-
Purchase of a Physio bed £ 5,698.00;
-
Purchase of equipment for the school’s revamped sensory garden £2,339.
Owing to the Covid 19 situation, all expenditure was approved by online voting instead of at face-toface meetings.
Friends Of Portfield
Charity No. 1191379
Income and Expenditure for Year Ending 30.09.2021
Overall Summary
| Fundraising | Fundraising | Shop | Total | |
|---|---|---|---|---|
| Receipts and Payments | Unrestricted | Restricted | ||
| Receipts to 30.09.21 | 20.27 | 0.00 | 22,463.90 | 22,484.17 |
| payments to 30.09.21 | 5,557.48 | 2,500.00 | 7,581.19 | 15,638.67 |
| account prepared by R Barker | Date |
|---|---|
| Approved by C Booker | Date |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2021
Main Fund Raising Account No. 0518 Summary
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| Balance 07/12/20 Receipts to 30.09.21 less payments to 30.09.21 |
70,072.07 20.27 |
2,500.00 0.00 |
72,572.07 20.27 |
| 70,092.34 5,557.48 |
2,500.00 2,500.00 |
72,592.34 8,057.48 |
|
| Balance 30/09/21 | 64,534.86 | 0.00 | 64,534.86 |
| Reconcilliation | Statement 25/06/2021 | 64,534.86 |
|---|---|---|
| Delta -0.00 account prepared by R Barker Date Approved by C Booker Date |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2021
Main Fund Raising Account No. 0518
Summary of Receipts
| Description | Receipts | Receipts | Receipts |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Fundraising Activities Xmas Fair raffle Giving Machine?Amazon Smile Donations |
20.27 | 0.00 0.00 0.00 |
0.00 20.27 0.00 |
| Total Receipts | 20.27 | 0.00 | 20.27 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2021
Fundraising Activities
Main Fund Raising Account No. 0518
The following amounts are simple counts of takings - no paperwork except paying in slips
| Xmas Fair | Unrestricted | Restricted | Total |
|---|---|---|---|
| 0.00 | 0.00 | ||
| Total Xmas Fair | 0.00 | 0.00 | 0.00 |
Charity No. 1191379
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 30.09.2021
Main Fund Raising Account No. 0518
Donations
| Donations | Received Unrestricted |
Received Restricted |
Total |
|---|---|---|---|
| No donations in this period | 0.00 0.00 0.00 0.00 |
0.00 0.00 0.00 0.00 |
|
| Total donations | 0.00 | 0.00 | 0.00 |
| Income from the Giving Machine/Amazon Smile - see Bank Satements for Details | |||
| Donation-Unrestricted | Amount | Total | |
| The Giving Machine 18 Jun 21 Amazon Europe (Smile) |
15.27 5.00 |
15.27 5.00 |
|
| Total | 20.27 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2021
Main Fund Raising Account No. 0518
Summary of Payments
| Description | Payments | Payments | Payments |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Charitable Activities as attached summary |
5,537.48 | 2,500.00 0.00 |
8,037.48 0.00 |
| Total Charitable Activities | 5,537.48 | 2,500.00 | 8,037.48 |
| Fundraising Activities Lottery licence |
20.00 | 0.00 | 20.00 |
| Total Fundraising Activities | 20.00 | 0.00 | 20.00 |
| Total Payments | 5,557.48 | 2,500.00 | 8,057.48 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2021
Main Fund Raising Account No. 0518
Charitable Activities
| Description | Payments | Payments | Payments |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Charitable Activities Physio Bed chq no. 362 Pirate Ship chq No.363 Misc Sensory Garden Summer House chq No 365 Memory Stick - Amazon 15.05.21 Musical snail/arch |
3,198.00 275.00 71.49 1,465.00 7.99 520.00 |
2,500.00 0.00 0.00 0.00 |
5,698.00 275.00 71.49 1,465.00 7.99 520.00 |
| Total Charitable Activities | 5,537.48 | 2,500.00 | 8,037.48 |
Charity No. 1191379
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 30.09.2021 Main Fund Raising Account No. 0518
Charitable Activities
| Items Related to Sensory Garden -Purchased by Colin Booker Refunded by cheque 364 as follows: Timber bearers under summerhouse (Travis Perkins 08/04/21) preservative for Castle (Homebase 08/04/21)21.99 preservative for Pirate ship (Wickes 08/04/21) NB: Chq 364 made out in error for |
39.60 21.99 10.00 |
|---|---|
| 71.59 | |
| 71.49 |
Friends Of Portfield
Charity No. 1191379
Receipts & Payments Accounts for Year Ending 30.09.2021
Main Fund Raising Account No. 0518
Payments Fundraising Activities
| Description | Payments | Payments | Payments |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Lottery Licence - paid by debit card 12/02/21 | 20.00 | ||
| Total Raffle | 20.00 | 0.00 | 20.00 |
| Total Fundraising Activities | 20.00 | 0.00 | 20.00 |
Friends Of Portfield
Charity No. 1051584
Receipts & Payments Accounts for Year Ending 06/12/2020
Trysorau Shop Bank Account No. 0572
Summary
| Description | Receipts | Payments |
|---|---|---|
| Receipts Till Takings Ragman Small Business Grant Payments Rent Broadband Electricity Accounting Purchases Charitable Activities Insurance Petty Cash |
12,041.63 422.27 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
4,500.00 140.45 277.45 420.00 626.13 1,000.00 437.16 180.00 |
| 22,463.90 | 7,581.19 |
| Reconcilliation | |
| statement 04/12/20 starting balance add receipts subtotal ddt payments current balance statement Oct 21 delta |
44,427.14 |
| 44,427.14 22,463.90 |
|
| 66,891.04 7,581.19 |
|
| 59,309.85 59,309.85 |
|
| 0.00 | |
Friends of Portfield School
Annual Accounts 01/10/2019 to 06/12/2020
Trysorau - Bank Account No. 01800572
| Till Takings | ||
| Date | Amount | |
| Dec-20 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 |
see summary sheet | 891.55 2,319.00 1,851.95 2,094.40 1,945.85 868.70 2,070.18 |
| see summary sheet | ||
| see summary sheet | ||
| see summary sheet | ||
| see summary sheet | ||
| see summary sheet | ||
| see summary sheet | ||
| Total £ | 12,041.63 |
0
Friends of Portfield School
Annual Accounts 01/10/2020 to 06/12/2020
Trysorau - Bank Account No. 01800572
| Trysorau - Bank Account No. 01800572 | Trysorau - Bank Account No. 01800572 | Trysorau - Bank Account No. 01800572 |
|---|---|---|
| Income from Rag Bags | ||
| Date | Ref/Duplicate book page No. | Amount |
| 08/01/2021 04/05/2021 14/05/2021 26/05/2021 26/06/2021 02/09/2021 03/09/2021 |
pay in slip 500858 pay in slip 500828 pay in slip 500762 pay in slip 500769 pay in slip 500784 pay in slip 500912 pay in slip 500913 |
32.20 39.70 129.71 45.70 99.41 42.00 33.55 |
| Total £ | 422.27 |
Charity No. 1051584
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 06/12.2020
Trysorau Shop Bank Account No. 0572
Small Business Lockdown Grant
| Date | Amount |
|---|---|
| Grant from PCC 3rd Wave | 3,000.00 3,000.00 4,000.00 |
| Grant from 4th Wave | |
| Grant from PCC 5th Wave | |
| Total | 10,000.00 |
Charity No. 1051584
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 06/12/20
Trysorau Shop Bank Account No. *0572
Pembrokeshire County Council - Rent
| Date | Amount |
|---|---|
| 01-Dec-20 01-Jan-21 01-Feb-21 |
500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 |
| 01-Mar-21 01-Apr-21 01-May-21 |
|
| 01-Jun-21 | |
| 01-Jul-21 01-Aug-21 |
|
| Total | 4,500.00 |
Friends Of Portfield
Charity No. 1051584
Receipts & Payments Accounts for Year Ending 06/12/20
Trysorau Shop Bank Account No. 01800572
i) Consumables
ii) Shop fittings
| Description | Amount | Description | Amount | Description | Amount | ||
|---|---|---|---|---|---|---|---|
| postage 08/03/21 28 April Amazon Tags 26 April Amazon Whiteboard paper 26 April Amazon Rubber bands 26 April Amazon tags 14 July Tags 14 Jul Buff Tags 14 Jul carrier bags |
8.88 25.41 12.65 3.16 8.44 11.98 29.50 2.75 |
11 Dec Water Heater Screwfix 11 Dec Flex Wilko 11 Dec Screwfix refund 26 April Amazon staple gun 26 April wooden hangers 21 Jun IKEA bookcases 24 May Amazon Vacuum cleaner |
86.47 5.50 -1.94 7.35 34.95 110.00 124.98 |
15th July 2021 Moneybags Game Money Match game - Money Activity set - Pop the Shops Game - Buy It Right game - Prop Money Little Banker Game Play Money pack |
17.99 55.19 37.78 8.13 36.96 |
||
| Total | 102.77 | Total | 367.31 | Total | 156.05 |
Total Purchases 626.13
Friends Of Portfield
Charity No. 1051584
Receipts & Payments Accounts for Year Ending 06/12/2020
Trysorau Shop Bank Account No. 0572
Charitable Activities
| Date | Amount |
|---|---|
| Donation to school for "welcome back" after Covid - snacks/activity items: chq No. 301 |
1,000.00 |
| Total | 1,000.00 |
Charity No. 1051584
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 06/12/2020
Trysorau Shop Bank Account No. 0572
Broadband/Landline
| Date | Amount |
|---|---|
| 26.May 21 01-Jun-21 01-Jul-21 11-Aug-21 11-Sep-21 |
28.09 28.09 28.09 28.09 28.09 |
| Total | 140.45 |
Charity No. 1051584
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 06/12/2021
Trysorau Shop Bank Account No. 0572
Electricity
| Date | Amount |
|---|---|
| 19-May-21 25-May-21 17-Jun-21 22-Jul-21 01-Aug-21 01-Sep-21 |
164.16 19.13 35.00 28.68 19.48 11.00 |
| Total | 277.45 |
Charity No. 1051584
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 06/12/2020
Trysorau Shop Bank Account No. 0572
Preparing Accounts
| Date | Amount |
|---|---|
| Bevan and Buckland invoice re AE/THE018 Fee note No 4 13/04/21 |
420.00 |
| Total | 420.00 |
Charity No. 1051584
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 06/12/2020
Trysorau Shop Bank Account No. 0572
Insurance
| Date | Amount |
|---|---|
| Access Insurance | 437.16 |
| Total | 437.16 |
Charity No. 1051584
Friends Of Portfield
Receipts & Payments Accounts for Year Ending 06/12/20
Trysorau Shop Bank Account No. 01800572
Petty Cash Withdrawals/Issued to shop
| Date of Withdrawal | Amount |
|---|---|
| 14/12/2020 17/03/2021 07/05/2021 11/06/2021 17/09/2021 |
60.00 30.00 30.00 30.00 30.00 |
| Total | 180.00 |