## **The Friends of Portfield School** 

## **Registered Charity No. 1191379** 

## **Trustees Annual Report for Period 21.09.2020 to 30.09.2021** 

The Friends of Portfield School was registered as Charitable Incorporated Organisation 1191379 on 21[st] September 2020 and commenced operating on 5[th] December 2020 after the transfer of assets from registered charity number 1051584. 

The CIO was registered with 8 trustees and the Officers of registered charity number 1051584 continued in their positions for the new CIO. 

Owing to the ongoing Covid 19 situation, public fundraising activities were not possible in this period although the Charity’s shop (Trysorau) re-opened to the public on 5[th] December 2020. 

During the period of closure Trysorau was supported by Covid Relief Grants totalling £10,000. 

Charitable activities during the period were as follows: 

- Donation of £1,000 to the school for “welcome back” activities when the school re-opened post Covid; 

- Purchase of a Physio bed £ 5,698.00; 

- Purchase of equipment for the school’s revamped sensory garden £2,339. 

Owing to the Covid 19 situation, all expenditure was approved by online voting instead of at face-toface meetings. 



**Friends Of Portfield** 

## **Charity No. 1191379** 

## **Income and Expenditure for Year Ending 30.09.2021** 

## **Overall Summary** 

||Fundraising|Fundraising|Shop|Total|
|---|---|---|---|---|
|Receipts and Payments|Unrestricted|Restricted|||
|Receipts to 30.09.21|20.27|0.00|22,463.90|22,484.17|
|payments to 30.09.21|5,557.48|2,500.00|7,581.19|15,638.67|



|account prepared by R Barker|Date|
|---|---|
|Approved by C Booker|Date|





**Friends Of Portfield** 

## **Charity No. 1191379** 

## **Receipts & Payments Accounts for Year Ending 30.09.2021** 

## **Main Fund Raising Account No. ****0518 Summary** 

||Unrestricted|Restricted|Total|
|---|---|---|---|
|Balance 07/12/20<br>Receipts to 30.09.21<br>less payments to 30.09.21|70,072.07<br>20.27|2,500.00<br>0.00|72,572.07<br>20.27|
||70,092.34<br>5,557.48|2,500.00<br>2,500.00|72,592.34<br>8,057.48|
|Balance 30/09/21|64,534.86|0.00|64,534.86|



|Reconcilliation|Statement 25/06/2021|64,534.86|
|---|---|---|
|Delta<br>-0.00<br>account prepared by R Barker<br>Date<br>Approved by C Booker<br>Date|||





**Friends Of Portfield** 

## **Charity No. 1191379** 

## **Receipts & Payments Accounts for Year Ending 30.09.2021** 

## **Main Fund Raising Account No. ****0518** 

## **Summary of Receipts** 

|Description|Receipts|Receipts|Receipts|
|---|---|---|---|
||Unrestricted|Restricted|Total|
|Fundraising Activities<br>Xmas Fair raffle<br>Giving Machine?Amazon Smile<br>Donations|20.27|0.00<br>0.00<br>0.00|0.00<br>20.27<br>0.00|
|**Total Receipts**|**20.27**|**0.00**|**20.27**|





**Friends Of Portfield** 

**Charity No. 1191379** 

## **Receipts & Payments Accounts for Year Ending 30.09.2021** 

## **Fundraising Activities** 

## **Main Fund Raising Account No. ****0518** 

The following amounts are simple counts of takings - no paperwork except paying in slips 

|Xmas Fair|Unrestricted|Restricted|Total|
|---|---|---|---|
|||0.00|0.00|
|Total Xmas Fair|0.00|0.00|0.00|





**Charity No. 1191379** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 30.09.2021** 

## **Main Fund Raising Account No. ****0518** 

## **Donations** 

|**Donations**|Received<br>Unrestricted|Received<br>Restricted|Total|
|---|---|---|---|
|No donations in this period||0.00<br>0.00<br>0.00<br>0.00|0.00<br>0.00<br>0.00<br>0.00|
|Total donations|0.00|0.00|0.00|



|||||
|---|---|---|---|
|**Income from the Giving Machine/Amazon Smile - see Bank Satements for Details**||||
|Donation-Unrestricted|Amount||Total|
|The Giving Machine 18 Jun 21<br>Amazon Europe (Smile)|15.27<br>5.00||15.27<br>5.00|
|Total|||20.27|





## **Friends Of Portfield** 

## **Charity No. 1191379** 

## **Receipts & Payments Accounts for Year Ending 30.09.2021** 

## **Main Fund Raising Account No. ****0518** 

## **Summary of Payments** 

|Description|Payments|Payments|Payments|
|---|---|---|---|
||Unrestricted|Restricted|Total|
|**Charitable Activities**<br>as attached summary|5,537.48|2,500.00<br>0.00|8,037.48<br>0.00|
|**Total Charitable Activities**|5,537.48|2,500.00|8,037.48|
|**Fundraising Activities**<br>Lottery licence|20.00|0.00|20.00|
|**Total Fundraising Activities**|20.00|0.00|20.00|
|||||
|**Total Payments**|**5,557.48**|**2,500.00**|**8,057.48**|





**Friends Of Portfield** 

## **Charity No. 1191379** 

## **Receipts & Payments Accounts for Year Ending 30.09.2021** 

## **Main Fund Raising Account No. ****0518** 

## **Charitable Activities** 

|Description|Payments|Payments|Payments|
|---|---|---|---|
||Unrestricted|Restricted|Total|
|**Charitable Activities**<br>Physio Bed chq no. 362<br>Pirate Ship chq No.363<br>Misc Sensory Garden<br>Summer House chq No 365<br>Memory Stick - Amazon 15.05.21<br>Musical snail/arch|3,198.00<br>275.00<br>71.49<br>1,465.00<br>7.99<br>520.00|2,500.00<br>0.00<br>0.00<br>0.00|5,698.00<br>275.00<br>71.49<br>1,465.00<br>7.99<br>520.00|
|**Total Charitable Activities**|5,537.48|2,500.00|8,037.48|





**Charity No. 1191379** 

## **Friends Of Portfield** 

**Receipts & Payments Accounts for Year Ending 30.09.2021 Main Fund Raising Account No. ****0518** 

## **Charitable Activities** 

|Items Related to Sensory Garden -Purchased by Colin Booker<br>Refunded by cheque 364 as follows:<br>Timber bearers under summerhouse (Travis Perkins 08/04/21)<br>preservative for Castle (Homebase 08/04/21)21.99<br>preservative for Pirate ship (Wickes 08/04/21)<br>NB:  Chq 364 made out in error for|39.60<br>21.99<br>10.00|
|---|---|
||71.59|
||71.49|





**Friends Of Portfield** 

**Charity No. 1191379** 

## **Receipts & Payments Accounts for Year Ending 30.09.2021** 

## **Main Fund Raising Account No. ****0518** 

## **Payments Fundraising Activities** 

|Description|Payments|Payments|Payments|
|---|---|---|---|
||Unrestricted|Restricted|Total|
|Lottery Licence - paid by debit card 12/02/21|20.00|||
|**Total Raffle**|20.00|0.00|20.00|
|||||
|Total Fundraising Activities|20.00|0.00|20.00|





## **Friends Of Portfield** 

## **Charity No. 1051584** 

## **Receipts & Payments Accounts for Year Ending 06/12/2020** 

## **Trysorau Shop Bank Account No. ****0572** 

## **Summary** 

|Description|Receipts|Payments|
|---|---|---|
|Receipts<br>Till Takings<br>Ragman<br>Small Business Grant<br>Payments<br>Rent<br>Broadband<br>Electricity<br>Accounting<br>Purchases<br>Charitable Activities<br>Insurance<br>Petty Cash|12,041.63<br>422.27<br>10,000.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|4,500.00<br>140.45<br>277.45<br>420.00<br>626.13<br>1,000.00<br>437.16<br>180.00|
||**22,463.90**|**7,581.19**|



|||
|---|---|
|Reconcilliation||
|statement 04/12/20<br>starting balance<br>add receipts<br>subtotal<br>ddt payments<br>current balance<br>statement Oct 21<br>delta|44,427.14|
||44,427.14<br>22,463.90|
||66,891.04<br>7,581.19|
||59,309.85<br>59,309.85|
||0.00|
|||





## Friends of Portfield School 

## Annual Accounts 01/10/2019 to 06/12/2020 

## Trysorau - Bank Account No. 01800572 

||||
|---|---|---|
||Till Takings||
|Date||Amount|
|Dec-20<br>Apr-21<br>May-21<br>Jun-21<br>Jul-21<br>Aug-21<br>Sep-21|see summary sheet|891.55<br>2,319.00<br>1,851.95<br>2,094.40<br>1,945.85<br>868.70<br>2,070.18|
||see summary sheet||
||see summary sheet||
||see summary sheet||
||see summary sheet||
||see summary sheet||
||see summary sheet||
||Total £|12,041.63|



0 



## Friends of Portfield School 

## Annual Accounts 01/10/2020 to 06/12/2020 

## Trysorau - Bank Account No. 01800572 

|Trysorau - Bank Account No. 01800572|Trysorau - Bank Account No. 01800572|Trysorau - Bank Account No. 01800572|
|---|---|---|
||||
|Income from Rag Bags|||
|Date|Ref/Duplicate book page No.|Amount|
|08/01/2021<br>04/05/2021<br>14/05/2021<br>26/05/2021<br>26/06/2021<br>02/09/2021<br>03/09/2021|pay in slip 500858<br>pay in slip 500828<br>pay in slip 500762<br>pay in slip 500769<br>pay in slip 500784<br>pay in slip 500912<br>pay in slip 500913|32.20<br>39.70<br>129.71<br>45.70<br>99.41<br>42.00<br>33.55|
|Total £||422.27|





**Charity No. 1051584** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 06/12.2020** 

## **Trysorau Shop Bank Account No. ****0572** 

## **Small Business Lockdown Grant** 

|Date|Amount|
|---|---|
|Grant from PCC 3rd Wave|3,000.00<br>3,000.00<br>4,000.00|
|Grant from  4th Wave||
|Grant from PCC 5th Wave||
|Total|10,000.00|





**Charity No. 1051584** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 06/12/20** 

## **Trysorau Shop Bank Account No. *****0572** 

## **Pembrokeshire County Council - Rent** 

|Date|Amount|
|---|---|
|01-Dec-20<br>01-Jan-21<br>01-Feb-21|500.00<br>500.00<br>500.00<br>500.00<br>500.00<br>500.00<br>500.00<br>500.00<br>500.00|
|01-Mar-21<br>01-Apr-21<br>01-May-21||
|01-Jun-21||
|01-Jul-21<br>01-Aug-21||
|Total|4,500.00|





## **Friends Of Portfield** 

## **Charity No. 1051584** 

## **Receipts & Payments Accounts for Year Ending 06/12/20** 

## **Trysorau Shop Bank Account No. 01800572** 

## i) Consumables 

## ii) Shop fittings 

|Description|Amount||Description|Amount||Description|Amount|
|---|---|---|---|---|---|---|---|
|postage 08/03/21<br>28 April Amazon Tags<br>26 April Amazon Whiteboard paper<br>26 April Amazon Rubber bands<br>26 April Amazon tags<br>14 July Tags<br>14 Jul Buff Tags<br>14 Jul carrier bags|8.88<br>25.41<br>12.65<br>3.16<br>8.44<br>11.98<br>29.50<br>2.75||11 Dec Water Heater Screwfix<br>11 Dec Flex Wilko<br>11 Dec Screwfix refund<br>26 April Amazon staple gun<br>26 April wooden hangers<br>21 Jun IKEA bookcases<br>24 May Amazon Vacuum cleaner|86.47<br>5.50<br>-1.94<br>7.35<br>34.95<br>110.00<br>124.98||15th July 2021<br>Moneybags Game<br>Money Match game   -<br>Money Activity set     -<br>Pop the Shops Game    -<br>Buy It Right game    -<br>Prop Money<br>Little Banker Game<br>Play Money pack|17.99<br>55.19<br>37.78<br>8.13<br>36.96|
|Total|102.77||Total|367.31||Total|156.05|



Total Purchases 626.13 



## **Friends Of Portfield** 

## **Charity No. 1051584** 

## **Receipts & Payments Accounts for Year Ending 06/12/2020** 

## **Trysorau Shop Bank Account No. ****0572** 

## **Charitable Activities** 

|Date|Amount|
|---|---|
|Donation to school for "welcome back"<br>after Covid  -  snacks/activity items: chq<br>No. 301|1,000.00|
|Total|1,000.00|





**Charity No. 1051584** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 06/12/2020** 

## **Trysorau Shop Bank Account No. ****0572** 

## **Broadband/Landline** 

|Date|Amount|
|---|---|
|26.May 21<br>01-Jun-21<br>01-Jul-21<br>11-Aug-21<br>11-Sep-21|28.09<br>28.09<br>28.09<br>28.09<br>28.09|
|Total|140.45|





**Charity No. 1051584** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 06/12/2021** 

## **Trysorau Shop Bank Account No. ****0572** 

## **Electricity** 

|Date|Amount|
|---|---|
|19-May-21<br>25-May-21<br>17-Jun-21<br>22-Jul-21<br>01-Aug-21<br>01-Sep-21|164.16<br>19.13<br>35.00<br>28.68<br>19.48<br>11.00|
|Total|277.45|





**Charity No. 1051584** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 06/12/2020** 

## **Trysorau Shop Bank Account No. ****0572** 

## **Preparing Accounts** 

|Date|Amount|
|---|---|
|Bevan and Buckland invoice re AE/THE018<br>Fee note No 4 13/04/21|420.00|
|Total|420.00|





**Charity No. 1051584** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 06/12/2020** 

## **Trysorau Shop Bank Account No. ****0572** 

## **Insurance** 

|Date|Amount|
|---|---|
|Access Insurance|437.16|
|Total|437.16|





**Charity No. 1051584** 

## **Friends Of Portfield** 

## **Receipts & Payments Accounts for Year Ending 06/12/20** 

## **Trysorau Shop Bank Account No. 01800572** 

## **Petty Cash Withdrawals/Issued to shop** 

|Date of Withdrawal|Amount|
|---|---|
|14/12/2020<br>17/03/2021<br>07/05/2021<br>11/06/2021<br>17/09/2021|60.00<br>30.00<br>30.00<br>30.00<br>30.00|
|Total|180.00|