Todwick & Kiveton Rescue & Rehoming (TAK) Annual General Meeting Wednesday 4[th] October 2023 Meeting opened at 11am by Janine Cope
| Attendees: Janine Cope George Cope Philip Hague Margaret Bedford 1. Apologies Peter Harris Sherle Milner 2. Overview 13th April, no alternative but to move one field to a smaller field due to £400 rent increase to keep both. GRIPPOL kindly donated 16 men and women, transport and equipment for 2 days to help removal. We built an office for volunteers and renovated 2 stables for the permanent residents, including one that is blind. A fantastic job was done by all. Unfortunately this field holds water and is no good in winter. Plan ‘B’ to start in August 2023. Will cover later. 3. Trustees Peter Harris Cheryl Milner Philip Hague Janine Cope 4. Ponies in Care Currently we have 11 ponies in care: 6 looking for homes 5 in permanent care due to illnesses September was a bad month as 6 ponies previously on loan, returned 4 of which we managed to find homes. All the ponies in our care have regular farrier, vets, dentist and want for nothing, all health issues are dealt with speedily. 5. Ponies on Loan 55 successfully out on loan. 3 out of 4 of them are enjoying winning show jumping events and dressage. All want for nothing with current owners. The more out on loan enables us at TAK to take on further rescues if needed. |
Attendees: Janine Cope George Cope Philip Hague Margaret Bedford 1. Apologies Peter Harris Sherle Milner 2. Overview 13th April, no alternative but to move one field to a smaller field due to £400 rent increase to keep both. GRIPPOL kindly donated 16 men and women, transport and equipment for 2 days to help removal. We built an office for volunteers and renovated 2 stables for the permanent residents, including one that is blind. A fantastic job was done by all. Unfortunately this field holds water and is no good in winter. Plan ‘B’ to start in August 2023. Will cover later. 3. Trustees Peter Harris Cheryl Milner Philip Hague Janine Cope 4. Ponies in Care Currently we have 11 ponies in care: 6 looking for homes 5 in permanent care due to illnesses September was a bad month as 6 ponies previously on loan, returned 4 of which we managed to find homes. All the ponies in our care have regular farrier, vets, dentist and want for nothing, all health issues are dealt with speedily. 5. Ponies on Loan 55 successfully out on loan. 3 out of 4 of them are enjoying winning show jumping events and dressage. All want for nothing with current owners. The more out on loan enables us at TAK to take on further rescues if needed. |
Attendees: Janine Cope George Cope Philip Hague Margaret Bedford 1. Apologies Peter Harris Sherle Milner 2. Overview 13th April, no alternative but to move one field to a smaller field due to £400 rent increase to keep both. GRIPPOL kindly donated 16 men and women, transport and equipment for 2 days to help removal. We built an office for volunteers and renovated 2 stables for the permanent residents, including one that is blind. A fantastic job was done by all. Unfortunately this field holds water and is no good in winter. Plan ‘B’ to start in August 2023. Will cover later. 3. Trustees Peter Harris Cheryl Milner Philip Hague Janine Cope 4. Ponies in Care Currently we have 11 ponies in care: 6 looking for homes 5 in permanent care due to illnesses September was a bad month as 6 ponies previously on loan, returned 4 of which we managed to find homes. All the ponies in our care have regular farrier, vets, dentist and want for nothing, all health issues are dealt with speedily. 5. Ponies on Loan 55 successfully out on loan. 3 out of 4 of them are enjoying winning show jumping events and dressage. All want for nothing with current owners. The more out on loan enables us at TAK to take on further rescues if needed. |
|---|---|---|
| 1. | Apologies Peter Harris Sherle Milner |
|
| 2. | Overview 13th April, no alternative but to move one field to a smaller field due to £400 rent increase to keep both. GRIPPOL kindly donated 16 men and women, transport and equipment for 2 days to help removal. We built an office for volunteers and renovated 2 stables for the permanent residents, including one that is blind. A fantastic job was done by all. Unfortunately this fie holds water and is no good in winter. Plan ‘B’ to start in August 2023. Will cover later. |
|
| 3. | Trustees Peter Harris Cheryl Milner Philip Hague Janine Cope |
|
| 4. | Ponies in Care Currently we have 11 ponies in care: 6 looking for homes 5 in permanent care due to illnesses September was a bad month as 6 ponies previously on loan, returned 4 of which managed to find homes. All the ponies in our care have regular farrier, vets, den and want for nothing, all health issues are dealt with speedily. |
|
| 5. | Ponies on Loan 55 successfully out on loan. 3 out of 4 of them are enjoying winning show jumpi events and dressage. All want for nothing with current owners. The more out on loan enables us at TAK to take on further rescues if needed. |
Page 1 of 3 Charity Number: 11911364
| nd st ies s - ks. fit t, it are our r |
|||
|---|---|---|---|
| 6. | Fundraising We currently have TAK Charity Shop which covers the rent of the field monthly a the rent of the shop. TAK also runs fun days and table top sales monthly throughout summer. Our la one will be November. We also do our pony lottery monthly. Two donations have been given this year, one for £4,000.00 from Jean Sainsbur and the other for £1,750.00 from the Freemasons. Also received £1,500.00 in September from Paws, locally paid directly to the vet Hurd & Partners. This will go to tetnas and flea jabs. |
||
| 7. | 11:20am– Mick King joined the meeting Mick King joined the meeting to review the accounts regarding profit and loss. Gross profit: 2023 £6,691.00 2022 £12,436.00 Loss/profit:2023 £5,656.00 2022 £558.00 Accounts are good. Small loss over the year. All solvent. Mick leaves the meeting. |
||
| 8. | Plans for Next 12 Months Mid October – blind Billy, Summer and Paddy will be moved up to winter paddoc This enables the fields to rest for Spring. Blind Billy will move into his new stable for a king. This will do his wellbeing good as he will be in close proximity of the other horses. It’s been a long hard year and without volunteers, past and presen would be even harder. All ponies are healthy and happy. |
||
| 9. | Any Other Business Janine thanked everyone who has donated, and continues to donate, to the welf of the ponies and a big shout out to Harris Quarries for use of equipment and lab of new stables. It has saved TAK a minimum of £1,500.00 which will go to winte food. Janine is hoping to publish an annual calendar. Hird and Partners have given TAK a 10% discount on all vet bills. Phil Hague commented on Janine’s dedication to all the ponies needs |
Page 2 of 3 Charity Number: 11911364
Meeting closed at 11:42am
Page 3 of 3 Charity Number: 11911364
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Accounts
31 March 2023
CLH Accounting Masons Business Centre
159A Wellgate Rotherham S60 2NN
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Contents
| Page | |
|---|---|
| Business information | 1 |
| Approval statement | 2 |
| Accountants' report | 3 |
| Profit and loss account | 4 |
| Balance sheet | 5 |
| Notes to the accounts | 6-7 |
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK Business Information
Accountants
CLH Accounting Masons Business Centre 159A Wellgate Rotherham S60 2NN
Bankers
Lloyds Bank Blackheath London SE3 9LH
Business address
27 West Bank Drive South Anston Sheffield S25 5HT
1
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing CLH Accounting with all information and explanations necessary for their compilation.
-
J. Cope Harris
-
29 September 2023
2
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Accountants' report on the unaudited accounts to TAK
You have approved the accounts for the year ended 31 March 2023 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
CLH Accounting Accountants
Masons Business Centre 159A Wellgate Rotherham S60 2NN
29 September 2023
3
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Profit and Loss Account for the year ended 31 March 2023
| Sales Cost of sales Gross profit Other business income Expenses Rent, rates, power and insurance costs Repairs and renewals of property and equipment Advertising and business entertainment costs Accountancy, legal and other professional fees Depreciation and loss/(profit) on sale Other business expenses (Loss)/profit |
2023 £ 30,612 23,921 6,691 4,000 12,426 1,120 45 695 1,800 261 16,347 (5,656) |
2022 £ 38,705 26,269 12,436 5,000 11,814 1,280 668 695 1,800 621 16,878 558 |
|---|---|---|
4
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Balance Sheet as at 31 March 2023
| Notes Fixed assets Equipment, machinery and motor vehicles 3 Current assets Bank/building society balances Cash in hand Current liabilities Other liabilities and accruals Net current assets Net assets Capital account Balance at start of period Net (loss)/profit |
4,773 200 4,973 2,065 |
2023 £ 1,800 2,908 4,708 10,364 (5,656) 4,708 |
7,934 200 8,134 1,370 |
2022 £ 3,600 6,764 10,364 9,806 558 10,364 |
|---|---|---|---|---|
5
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Notes to the Accounts for the year ended 31 March 2023
1 Accounting basis
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
2 Profit and loss account analysis
| Sales Donations and Fundraising (net of costs) Cost of sales Veterinary fees inc Horse passports Other direct costs Other business income Other income Rent, rates, power and insurance costs Rent General rates Light and heat Insurance Repairs and renewals of property and equipment Repairs and maintenance Advertising and business entertainment costs Advertising and PR Accountancy, legal and other professional fees Accountants fees Depreciation and loss/(profit) on sale Depreciation Other business expenses Sundry expenses |
2023 £ 30,612 10,399 13,522 23,921 4,000 11,346 213 93 774 12,426 1,120 45 695 1,800 261 |
2022 £ 38,705 11,658 14,611 26,269 5,000 11,002 154 - 658 11,814 1,280 668 695 1,800 621 |
|---|---|---|
6
DRAFT SUBJECT TO AMENDMENTS FOR AGM 4 OCTOBER 2023
TAK
Notes to the Accounts for the year ended 31 March 2023
3 Stables
| Cost At 1 April 2022 At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Stables £ 9,000 9,000 5,400 1,800 7,200 1,800 3,600 |
|---|---|
7
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Glve here brief detslls of any items that tho oxamlner wishes to dlsclose. ((oLAs K¥cTM IER October 2018