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2024-03-31-accounts

Trustees' Annual Report for the period

Period start date

Period end date

Day Month Year 1[st] April 2023

Day Month Year 31[st] March 2024

From

To

Section A Reference and administration details

Charity name VICTORIA OUT OF SCHOOL CLUBS Other names charity is known by Registered charity number (if any) 1191354

Charity's principal address C/o Victoria C.P. School, Junior Department

Poyser Street Wrexham Postcode LL13 7RR

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Susan Jones Chairperson and
1
Registered Person
Jitender Pal Singh Vice Chair
2
Dhaliwal
Catherine Treasurer
3
McNamara
4 Gavin Arnett Secretary Resigned 31/03/2024
5 Beverly Jepson Committee Member
Deborah Eccles Committee Member
6
and School Head
7 Nadia Giles Committee Member
8 Julie Jones Committee Member
9 Diana Tranter Committee Member
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

How the charity is constituted CIO (eg. trust, association, company)

Trustee selection methods

Elected by Trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

We provide out of school hours care for children aged 3 to 11 years. We are Registered with CIW to care for a maximum of 43 children at any one time. DBS checks are carried out prior to commencement of employment and carried out again in line with statutory requirements. All staff are committed to the Club by getting involved in many activities and ensuring they update their training on a regular basis in first aid, food hygiene, health and safety and Safeguarding children together with other courses relevant to the setting.

All Trustees and Committee members are required to read our Code of Conduct for Trustees and Committee members and each sign a Statement of Acceptance. We are waiting for a Trustees and Committee members course titled Committee Rules and Responsibilities to become available and all committee members will attend which will be beneficial in supporting the Management and Staff in the continued successful running of our Club.

We are registered to Peninsula who are an award-winning HR,

Employment Law and Health and Safety support experts, who ensure all our policies and procedures are all up to date and in line with CIW’s legal requirements.

We are a member of Clybiau Plant Cymru Kids Clubs, AVOW (Association of Voluntary Organisations in Wrexham), Wrexham Family Information Services and Early Year’s Wales.

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The Trustees, Committee members and Club Manager work closely to ensure the health, safety and welfare of all staff, children, visitors and other individuals who may be affected by the Club’s activities and actual existence. We have daily Health and Safety checks in place which, are signed each day after checks have been made. We create an environment that is:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The aim of the Group is to provide accessible, affordable quality childcare for primary school age children out of school hours. We hope that our service will be able to support working families and those in education or training and support parents in need of respite. We also open on training days to support these families. We aim to provide a stimulating play environment where the children feel happy, safe, valued, and respected. We provide choice, independence, and development through a wide range of play opportunities. We follow a three-week healthy menu for the children’s snacks. We operate an Equal Opportunity Policy.

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When planning our activities and compiling our annual Play Plan we take into account the Charity Commission’s guidance on public benefit, this is discussed at our Trustees/Committee meetings. Play is at the forefront of the setting allowing children to express and develop themselves giving them the time, space, equipment, and materials to allow them to do this. We have a quiet area with a comfy sofa, TV, a selection of children’s DVD’s and a large selection of books for those children who maybe tired after a day in school or just need a place to ‘chill out’ for whatever reason.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The play opportunities we offer cover the full spectrum of child development. They range from physical to creative including:

We also have off site trips these include the Zoo, Castles, Museums, Safari Park, Farms and Educational settings.

Children determine and control the content and intent of their play, by following their own instincts, ideas and interest, in their own way for their own reasons.

We aim to make our activity programme inclusive so that children of all abilities can take part.

The staff and Trustees take an active role in making sure that the Club comes up to the highest standards of performance through regular Meetings.

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Additional details of objectives and activities (Optional information)

Parents and carers offer a range of contributions to club whether that be baking goods for fundraising cake sales, volunteering to help with fundraising events or donating any unused toys or equipment to club.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

APRIL – Easter Holiday club – Easter egg hunt, craft and activities.

MAY – Whit half term – crafts and activities – we held a fundraiser where the children stayed late one evening to have a ‘Pyjama party’ with party food and games.

JUNE – Summer display. Summer craft. We celebrated ‘Fathers/guardians Day’ where the children made cards and gifts for their family members. We gratefully received funding to create a new ‘role play village’ within club with all new equipment.

JULY – Holiday club – seasonal crafts and Activities, weekly day trips, trips to the park etc. We held a fundraiser at the ‘Offa carnival’.

AUGUST – Holiday club – seasonal crafts and Activities, weekly day trips, trips to the park etc SEPTEMBER – Harvest/autumn display and ‘back to school’ snack.

OCTOBER –DIWALI – craft. HALLOWEEN - children made a ‘spooky’ craft display we had themed activities for Halloween.

NOVEMBER – Bonfire – Craft.

DECEMBER – Winter and Santa display. Christmas crafts, making cards, decorations home. Daily Christmas challenges/games.

JANUARY – New year display. St Dwynwens day craft.

FEBRUARY – Valentine’s Day craft and themed snack. – February holiday club activities and trips to the park.

MARCH – . Spring craft. Lots of outdoor playing on school playground and field.

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Section D Achievements and performance

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Section E Financial review

Brief statement of the charity’s policy on reserves

Victoria Out of School Club’s Trustees aim to keep a reserve of £30,000. This is to cover 6 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. However, the reserves held are currently below this and the Trustees aim to increase the reserves over the coming year. The reserve is built up from the unrestricted income and the level of reserves required is monitored by the Trustees.

Details of any funds materially in deficit

NONE

Further financial review details (Optional information)

You may choose to include Fees paid by parents and also grants applied for and awarded. additional information, where relevant about: Ensures we can still provide the children with a variety of different play the charity’s principal opportunities.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

J Dhaliwal Signature(s) S Jones Full name(s) Susan Jones Jitender Dhaliwal Position (eg Secretary, Chair, Chairperson Vice Chair etc) Date 13/12/2024

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VICTORIA OUT OF SCHOOL CLUBS 1191354
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
CHARITABLE ACTIVITIES 88,174 - - 88,174 74,784
FUNDRAISING 148 - - 148 190
GRANTS 1,000 18,702 - 19,702 -
HMRC (Maternity pay) - - - - 3,066
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 89,322 18,702 - 108,024 78,040
A2 Asset and investment sales, (see table).
- - -
- - - - -
Sub total - - - - -
Total receipts 89,322 18,702 - 108,024 78,040
A3 Payments
WAGES (including pension contributions) 67,386 - - 67,386 63,527
FUNDRAISING ACTIVITIES 69 - - 69 -
OTHER CHARITABLE COSTS 25,801 - - 25,801 19,803
GOVERNANCE AND SUPPORT COSTS 5,244 - - 5,244 2,192
RENOVATION COSTS 1,593 18,702 - 20,295 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 100,093 ] 18,702 - 118,795 85,522
A4 Asset and investment purchases, (see
table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 100,093 18,702 - 118,795 85,522
Net of receipts/(payments) (10,771) - - - 10,771 - 7,482
A5 Transfers between funds - - - - -
A6 Cash funds last year end 31,166 - - - 38,648
Cash funds this year end 20,395 - - 20,395 31,166
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Section B Statement of assets and liabilities at the end of the period

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Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Current account 1,295 - -
Deposit account
19,000 - -
Petty cash 100 - -
Total cash funds 20,395 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - -
- - -
- - -
- - -
- - -
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Signed by one or two trustees on behalf of all the
trustees
B5 Liabilities
B4 Assets retained for the charity’s own
use
B3 Investment assets		 Signature
Susan Jones
Jitender Dhaliwal
Details
Details
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Cost (optional)
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Fund to which
asset belongs
Cost (optional)
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Fund to which
liability relates
Amount due
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Print Name
Susan Jones
Jitender Dhaliwal		 -
Current value
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Current value
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When due
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Date of
approval
13/12/2024
13/12/2024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's rep¢)rt on the accounts Section A Independent Examiner's Report Report to the trusteesl members of VICTORIA OUT OF SCHOOL CLUB¢ On accounts for the year ended 31 MARCH 2024 Charity no lif any) 1191354 Set out on pages 1 to 2 and pages 1 to 7 of the Tfuslees. Annual Report -Unibe￿ of addilioiial SheÈis I report to the trustees on my examincition of the accounts of the above charity ('the Trust") for the year ende(131103 12024. Responsibilities and As the charity trustees of the Trust, yc)u are responsible for the preparation basis of report of the accounts in accordance with thi3 requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination i)f the Trust's accounts carried out under section 145 of the 2011 Act an(1 in carrying out my examination, I have followed the applicable Directioris given by the Charity Commission under section 145{5)Ibl of the Act. I have completed my examination. l (:onfinn that no material matters have come to my attention (other than thal disclosed below ') in connection with the examination which gives me Cause to believe that in, any material respect.. accounting records were not k(Jpt in accordance with section 130 of the Act or the accounts do not accord witi the accounting records Independent examiner's Statement have no con¢ems and have come a,=ross no other matters in connection with the examination lo which attenticn should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the bracl¥ets if they do not apply. Signed: Date: Name: BRUCE ROBERTS Relevant professlonal qualificationlsl or body (if any): FCA Address: 10 EDISON COURT ELLICE WAY. WREXHAM TECHNOI_OGY PARK WREXHAM LL13 7YT IER October 2G'8

Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. dire¢lions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018