## **Trustees' Annual Report for the period**
Period start date
Period end date
Day Month Year 1[st] April 2023
Day Month Year 31[st] March 2024
**From**
**To**
## Section A Reference and administration details
**Charity name** VICTORIA OUT OF SCHOOL CLUBS **Other names charity is known by Registered charity number (if any)** 1191354
**Charity's principal address** C/o Victoria C.P. School, Junior Department
Poyser Street Wrexham **Postcode LL13 7RR**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Susan Jones Chairperson and
1
Registered Person
Jitender Pal Singh Vice Chair
2
Dhaliwal
Catherine Treasurer
3
McNamara
4 Gavin Arnett Secretary Resigned 31/03/2024
5 Beverly Jepson Committee Member
Deborah Eccles Committee Member
6
and School Head
7 Nadia Giles Committee Member
8 Julie Jones Committee Member
9 Diana Tranter Committee Member
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
March **2012**
**TAR**
1
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is constituted CIO (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Elected by Trustees
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
We provide out of school hours care for children aged 3 to 11 years. We are Registered with CIW to care for a maximum of 43 children at any one time. DBS checks are carried out prior to commencement of employment and carried out again in line with statutory requirements. All staff are committed to the Club by getting involved in many activities and ensuring they update their training on a regular basis in first aid, food hygiene, health and safety and Safeguarding children together with other courses relevant to the setting.
All Trustees and Committee members are required to read our Code of Conduct for Trustees and Committee members and each sign a Statement of Acceptance. We are waiting for a Trustees and Committee members course titled Committee Rules and Responsibilities to become available and all committee members will attend which will be beneficial in supporting the Management and Staff in the continued successful running of our Club.
We are registered to Peninsula who are an award-winning HR,
Employment Law and Health and Safety support experts, who ensure all our policies and procedures are all up to date and in line with CIW’s legal requirements.
We are a member of Clybiau Plant Cymru Kids Clubs, AVOW (Association of Voluntary Organisations in Wrexham), Wrexham Family Information Services and Early Year’s Wales.
March **2012**
**TAR**
2
The Trustees, Committee members and Club Manager work closely to ensure the health, safety and welfare of all staff, children, visitors and other individuals who may be affected by the Club’s activities and actual existence. We have daily Health and Safety checks in place which, are signed each day after checks have been made. We create an environment that is:
- Safe and without risk to health
- Prevents accidents and cases of work-related ill health
- Use, maintain and store equipment safely
- Ensure that all staff are competent in the work in which they are engaged
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The aim of the Group is to provide accessible, affordable quality childcare for primary school age children out of school hours. We hope that our service will be able to support working families and those in education or training and support parents in need of respite. We also open on training days to support these families. We aim to provide a stimulating play environment where the children feel happy, safe, valued, and respected. We provide choice, independence, and development through a wide range of play opportunities. We follow a three-week healthy menu for the children’s snacks. We operate an Equal Opportunity Policy.
March **2012**
**TAR**
3
When planning our activities and compiling our annual Play Plan we take into account the Charity Commission’s guidance on public benefit, this is discussed at our Trustees/Committee meetings. Play is at the forefront of the setting allowing children to express and develop themselves giving them the time, space, equipment, and materials to allow them to do this. We have a quiet area with a comfy sofa, TV, a selection of children’s DVD’s and a large selection of books for those children who maybe tired after a day in school or just need a place to ‘chill out’ for whatever reason.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The play opportunities we offer cover the full spectrum of child development. They range from physical to creative including:
- Large selection of outdoor equipment, bikes, scooters etc
- Den building
- Football and Netball
- Tri golf
- Team games
- Large variety of Arts and Crafts
- Tabletop and board games, jigsaws
- Pool table
- Air Hockey table
- Baking
We also have off site trips these include the Zoo, Castles, Museums, Safari Park, Farms and Educational settings.
Children determine and control the content and intent of their play, by following their own instincts, ideas and interest, in their own way for their own reasons.
We aim to make our activity programme inclusive so that children of all abilities can take part.
The staff and Trustees take an active role in making sure that the Club comes up to the highest standards of performance through regular Meetings.
March **2012**
**TAR**
4
## **Additional details of objectives and activities (Optional information)**
Parents and carers offer a range of contributions to club whether that be baking goods for fundraising cake sales, volunteering to help with fundraising events or donating any unused toys or equipment to club.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**APRIL** – Easter Holiday club – Easter egg hunt, craft and activities.
**MAY – Whit half term –** crafts and activities **–** we held a fundraiser where the children stayed late one evening to have a ‘Pyjama party’ with party food and games.
**JUNE** – Summer display. Summer craft. We celebrated ‘Fathers/guardians Day’ where the children made cards and gifts for their family members. We gratefully received funding to create a new ‘role play village’ within club with all new equipment.
**JULY –** Holiday club – seasonal crafts and Activities, weekly day trips, trips to the park etc. We held a fundraiser at the ‘Offa carnival’.
**AUGUST** – Holiday club – seasonal crafts and Activities, weekly day trips, trips to the park etc **SEPTEMBER** – Harvest/autumn display and ‘back to school’ snack.
**OCTOBER** –DIWALI – craft. HALLOWEEN - children made a ‘spooky’ craft display we had themed activities for Halloween.
**NOVEMBER** – Bonfire – Craft.
**DECEMBER** – Winter and Santa display. Christmas crafts, making cards, decorations home. Daily Christmas challenges/games.
**JANUARY** – New year display. St Dwynwens day craft.
**FEBRUARY** – Valentine’s Day craft and themed snack. – February holiday club activities and trips to the park.
**MARCH –** . Spring craft. Lots of outdoor playing on school playground and field.
March **2012**
**TAR**
5
Section D Achievements and performance
March **2012**
**TAR**
6
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
Victoria Out of School Club’s Trustees aim to keep a reserve of £30,000. This is to cover 6 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. However, the reserves held are currently below this and the Trustees aim to increase the reserves over the coming year. The reserve is built up from the unrestricted income and the level of reserves required is monitored by the Trustees.
## **Details of any funds materially in deficit**
## NONE
## **Further financial review details (Optional information)**
You **may choose** to include Fees paid by parents and also grants applied for and awarded. additional information, where relevant about: Ensures we can still provide the children with a variety of different play the charity’s principal opportunities.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
_J Dhaliwal_ **Signature(s)** _S Jones_ **Full name(s)** Susan Jones Jitender Dhaliwal **Position (eg Secretary, Chair,** Chairperson Vice Chair **etc) Date** 13/12/2024
March **2012**
**TAR**
7
**----- Start of picture text -----**
VICTORIA OUT OF SCHOOL CLUBS 1191354
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
CHARITABLE ACTIVITIES 88,174 - - 88,174 74,784
FUNDRAISING 148 - - 148 190
GRANTS 1,000 18,702 - 19,702 -
HMRC (Maternity pay) - - - - 3,066
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 89,322 18,702 - 108,024 78,040
A2 Asset and investment sales, (see table).
- - -
- - - - -
Sub total - - - - -
Total receipts 89,322 18,702 - 108,024 78,040
A3 Payments
WAGES (including pension contributions) 67,386 - - 67,386 63,527
FUNDRAISING ACTIVITIES 69 - - 69 -
OTHER CHARITABLE COSTS 25,801 - - 25,801 19,803
GOVERNANCE AND SUPPORT COSTS 5,244 - - 5,244 2,192
RENOVATION COSTS 1,593 18,702 - 20,295 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 100,093 ] 18,702 - 118,795 85,522
A4 Asset and investment purchases, (see
table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 100,093 18,702 - 118,795 85,522
Net of receipts/(payments) (10,771) - - - 10,771 - 7,482
A5 Transfers between funds - - - - -
A6 Cash funds last year end 31,166 - - - 38,648
Cash funds this year end 20,395 - - 20,395 31,166
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Current account 1,295 - -
Deposit account
19,000 - -
Petty cash 100 - -
Total cash funds 20,395 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - -
- - -
- - -
- - -
- - -
**----- End of picture text -----**
|Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B4 Assets retained for the charity’s own**
**use**
**B3 Investment assets**|Signature
Susan Jones
Jitender Dhaliwal
**Details**
**Details**
**Details**|**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Susan Jones
Jitender Dhaliwal|**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
13/12/2024
13/12/2024|
|---|---|---|---|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
rep¢)rt on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
VICTORIA OUT OF SCHOOL CLUB¢
On accounts for the year
ended
31 MARCH 2024
Charity no
lif any)
1191354
Set out on pages
1 to 2 and pages 1 to 7 of the Tfuslees. Annual Report
-Unibe of addilioiial SheÈis
I report to the trustees on my examincition of the accounts of the above
charity ('the Trust") for the year ende(131103 12024.
Responsibilities and As the charity trustees of the Trust, yc)u are responsible for the preparation
basis of report of the accounts in accordance with thi3 requirements of the Charities Act
2011 ("the Acr).
I report in respect of my examination i)f the Trust's accounts carried out
under section 145 of the 2011 Act an(1 in carrying out my examination, I
have followed the applicable Directioris given by the Charity Commission
under section 145{5)Ibl of the Act.
I have completed my examination. l (:onfinn that no material matters have
come to my attention (other than thal disclosed below ') in connection with
the examination which gives me Cause to believe that in, any material
respect..
accounting records were not k(Jpt in accordance with section 130 of
the Act or
the accounts do not accord witi the accounting records
Independent
examiner's Statement
have no con¢ems and have come a,=ross no other matters in connection
with the examination lo which attenticn should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the bracl¥ets if they do not apply.
Signed:
Date:
Name:
BRUCE ROBERTS
Relevant professlonal
qualificationlsl or body
(if any):
FCA
Address:
10 EDISON COURT
ELLICE WAY. WREXHAM TECHNOI_OGY PARK
WREXHAM LL13 7YT
IER
October 2G'8
Section B
Disclosure
Only complete if the examiner needs lo highlight matters of concern (see CC32,
Independent examination of charity accounts.. dire¢lions and guidan for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018