CHARITY COMMISSION FOR ENGIAND AND WALES Trustees, Annual Report for the period From 2910212024 To 28102r2025 Charity name: West Coker Commemoration Hall Chaiity registratlon number. 1191241 Objectives and Activities Summary of the purposes of the charity as set out in its goveming document P¥a 1.17 The objecjs of the CIO are: The provision and maintenance of a vil hall for the use of the inhabitants of West Coker w[th{ diStinctn of polilical, religts)us or other opInnS. induding use (a) rneeiings. lecbjres arKJ da55es. and (bl other f(xms of recrealion and letsure- time LXupatI0n, with the object of impromng the (Thditions of lrfe for inhabitants. The trustees hokj and manage the prernises idenbfth as West Coker Commem(xion HaH for the promotK)n the objects of the charity The main activities include. Hall hire by organisations and indmduals for events in line with (r objects, as meeting pl for the local community e.g. Exercise and daft( da5ses. Charity rx)ffee momings. Women's Institute, Church lunches. Churth trNJsiness meetirNJs. Displays and drO1n events for ccxnmunity inforn)ation, Fdm dub. Jumbbe sales, Gardening dub. Games soctals, SewrvJ groups. Quizzes, Bingo. Cake making, We(Jding receptions and Wakes. Celebralson meals. Birtmay parttes and Music21 elents. We also hold trustee organis&J events in line with cxjr objects e.g. Coffee rnomings. lunches and music events. We publish the lIage magaine. The Ropewalkerf. The hall is available for use as a pdling station for I( and nati(al govemfnent elections. Summary of the main activities in relattoll to ttvxe purposes for the public benefit. in particr. the activities. projects identrfied in t accounts. P*a1.17wh4 1_19
statement (x)nfirming whether the trustees have had regard to the guidan issued by the Charity Commission on public benefit P*a 1.18 The trusieÈs have taken into account the Chartty Commi&8ion's guidance on public berfil at our regular meetings. when pLqnning a(Aivities and when considering requests to bx& the h1 for Publ or prtvate use. Additional information loptional) You may choose to include further statements where relevant about" Pwa 1.38 Policy on grant makiTr3 We do not make grnrts Pwa i. We have no s81 investrnents. Policy on S<1 investrrEnl including wogram tated investment All of the trustees and day lo day management team are volunteers and bve are gr8teful for their time and wactical invoement. Paa 1A8 Contribution by volunteer5 Other
Achievements and Perforniance The trustees believe that all of the aclivibes which have taken tAace at our pmiseS have provided public benefit in relation to (x]r objects. We have provbded a venue which operates as a village hall and enables pee to enjoy recreational livities. which Uld not otherwise take . arxl as a re5uIt. enhanciw their quality of lrfe. Trnstees have held coffee morniThJs every month enabling people to meet and chal while enjoying bacon rolls and doughrKrts. The hall is now used by village groups and indivrduals on most days eath month. The annual Christmas lunch was well attended wtlh positive feedback. It contritrmrted 12.5% of income from events We publish the monthly village magazine which keeps residents infomed about Ilage events anrl IOCAI businesses. Wesl Coker Commemoration Hall cUrrenY hokls Hallmark Level 18nd Level 2 quality stsndard stabjs. Summary of Ihe main achievements of the charity. identifying the differen the charity's work has made to the orcumstances of Fts beneficiar and any wider benefits to wety as a vthok. Pa 120 Additional informatlon (optional} You ma choose to indude further ststmients where relevant ab(yJt: We have mt set sp8(ific objectives, hO¥ver we aim to fur)d the running of the hall from hiring inC(e arxl fundraising events. This has been athieved this year. ImFYovements to the building or equipment are bJndgJ from fundraising events and grants. Our intemal comms and hearirYJ loop were upgraded and a new water heater was instalted in the kitchen. Achievements Inst objectbves set Pa 1.41 Investment perfcffiian against objectives P*a1A1 We do ncrt have any investments. Other
Financial Review Review of the chartty's financial F4)Sitn at the erbd of the perto ReIpts exceeded payments in this period by £823 (3.9% of reIPts. Last year was 3%). The thariws operational receipts were £21.130 and payments were £20.307 i.e. broadl ual over the Reserves are which approximates to basic 0rational expenditure over 20 weeks. Thi% is held in case of a sudden loss of income. Statement explaining the policy for holdiThJ reser stating why they are held Paa1 Amount of reseryes hekl Reasons for hdding zero reseThes Details d fund materiawy in deficit P&d122 charity hokls reserves 124 The fund for publishing the Ropewalker magazir¢e was materially in deficit b8f2use printing costs exceed revenue from advertising. The charity made a request to the Partsh Council for funds to eliminate the deficit arHI these were ranted. There are no uncertaints abcmrt the tharity crmtinuing as a goiThJ cOrern. Explanation of any uncertainties about the charity continuing as a grNj concem Pwa1 Additional Inforniation (optiona You ma choose to include further statements where reant aboui". The principal sources of funding are hall hire to members of the (xjmmunity and events pul by the charity. The charity's principal sources of funds {induding any fundraising) 1.47 The charity does rt have any inveslments. Investment p)licy and objectives inclLYing any sockql investment policy adopted 1.46 The principal risk would be the loss of hall hire revenue. The in(x)me is monitored and reviewed a mthlY basis and reserves amounting to basic operational expendilure over 20 Y*eeks are held. A description of the prinup risks facing the chartty 1.46 Other
Structure, Governance and Management Description of thariws trusts.. of govemirNJ dment Paa 125 How is the chafity conslituted? Pwa 125 CharitaLle IrMJ)rporated Organisation Twstee Selection MethL8 including details of any constitutional prowsions e.g. election to [x1 or of any person or tKKJy entitled lo apwint one or rne trustees Pal Apwintment by existing trustees. Additional information (opllonal) You ma coSe to include further statements vkre le%nt atJtr. Trustees are referred to Charity Commission CC3 . The Essent1 Trustee, aknto ACRE Infoffnalion sheet 17: Trustees- roles and restMMsilxlities. Policies and procedures adopted for the induction and training of trustees Pa 1.51 The charity Mane5 day to day running of its premises by means of a team c(Knprised of the truStS plus volunteers from village organisations and independent residents. Deusions are agreed al monthly meeting5 of the leam whth indudes trustee oveTsight. Tnkstees ranagleI team members are unpaKI volunteer& The charity's organisational structure arml any wder network with which the charity )rkS 1.st The chaiity is a member of the Qjmmunity Council fcff Somerset Rdationship with any related parties Pa 1.51 None (Xher
Reference and Administrative details Cha name Other name the chari RIstered chari - number Charity's princip addr West cer Crxnmemorakn Hall None 1191241 Wesl Cd(er Commamoration Hall High Street. West Coker Yeovil, Somerset Nam•$ of th• chaiity trustees WIKI manage the charity Tntstee n Ollke Ilf any) NamE of ltsr btsdyl trntiUÈd to Jacqudine GOrnr Katherine Thomas Chair VI air an Gom)er Treasurer Dawd Giles Secretary Barbara Hampshire 10 11 12 13 14 15 16 17 18 19 20 rate tnJstees- names of the direckns at date the re Director name wasa None
Name of trustees holding tille to propety belonging to the charity Trnstee narne Funds held as custodian trustees on behalf of others Description of the assets None held held in this capacty Name and objeds of the charity on whose behaff the assets are hekl and how this falls within the custojkin chariws obieds Delails of arrar#Jemenls safe cust(Kly arKI segregation of such assets from the charity's assets Additional inf0mtIOn (optional) Names and addresses of advisor5 Ioptional infomiation) Type of Name Address adviser Banker Unity Trust Bank tAc Allied Westminster (Insurance SeNices} Ltd PO Box 7193, Hanetary Roay. Willenhav. WV19DG. Allied Hdgate Lane, Boston Spa. LS23 6BN Insurer Solicitor None current Name of Chief or names of senior slaff members (Optional inforniation)
Exemptions from disclosure Reason for non-disdosure of ke rsonnel details Other optional infonnation
Declarations The trustèès declare that thèy have approved the trustges. report above. &gned on half of the charitys trustees Signature(s) Full namels) Posrtion (eg Secretary, Chalr, étc) b.,lii:'> - ILCS ciOcfitiY bu IL LS
CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For th• p•rlod To Section A Receipts and payments Unrestrictsd lunds Restrkted funds Endowmènt fvnds Toil funds L••t y••r A1 R•c•l RebJThYs DDnalK)ns Event8 Sa10& FhY Re Grant RW Hall HITe Lottéry 2,971 100 9,726 10,819 312 AR) 19.1TI ,130 17.368 set an Isoe table). nylment 21.1X CCXX R1 ISS)
A3Pa Bank Ch8rge8 BrowJbaThJ IldiSe Ckar 1.7 1927 4n 1133 822 2310 1.182 420 208 188 1927 472 1133 Garden S•yK88 H811 HKe Exwn6es Hou8ek88prMJ 277 1.672 273 1.6n Licen8 Loitery 2022 Lottery 2023 Lollery 2024 Lottery 2025 Offi(% &Jwl 011- he8liryJ P¥olesSn9I FeeB Purthas6s Rates Rtpiirs Ropewa SerAJrity Sfte Mairtsna Sub8thOon8 Water 339 80 14 1,603 1JO 941 251 175 17S 69 •31 831 1184 1164 4,208 1,230 1.589 100 8S2 10,037 110 792 16.835 110 792 20,307 Sub total urcha8eS see table Sub total zzzz 16.636 1672 19,037 Net of recelptpJ(payments) A6 Transfèrn between funds A6 C•$h funds last year and Cash funds thls yw•nd 777 CCXX R1 )unts ISS)
Section B Statement of assets and liabilities at the end of the period Iv near•¥t£ B1 Cash funds 2&053 Total cash funds s)) fun funds Details Cuwr•nlvaly• Detdils C¢•tl¢okn111 Fund to whlch Cuff•rrt v•1 Detai55 Co•¢ l•pMM B4 A88&ts rotalned for tho ¢harity'• own u Whlln d Dgtclils B5 Llabllttlo8 Signed by one ortsw) trustO8s on behalf ol all the trustees Prlnt Name Date of roval 13 CCXX R1 a(£wnls ISSI
WEST COKER COMMEMORATION HALL Registered Charity No. 1191241 th Ih Notes for Accounts 29 February 2024- 28 February 2025 Receipts and Payments Account CC16a Section Al Receipts Receipts Payments Donations General, unrestricted £1,560 Ti)tal Events Bingo Christmas Fayre Christmas Lunch Coffee Momires Games Social Jumble Sale £1.460 £445 £1.842 £235 £836 Total Hall Hlre Cash Payments Bank transfers/cheques Outgoin8 Deposits £8.640 £210 £250 H•lf share wlth Parish Councll for Hallmaster. Total Hoysekeeplfft8 General £277 Totsl £2 Insurance Premium paymert Total £16n Lottery 2024 Lottery 2025 £438 £936 T¢>tal £518 Fleld Rent Spring Aumn £75 £75 Notes to Accounts 2024-2025 lof3
Ropewalker Grant West Coker Parish Council Advertlsir £1,259 Printing £3.154 £3J54 Total £12yJ Receipts and Payments Account CC16a Section A3 Payments Receipts Payments £91 Bank Charges Untty Trust Bank pk Bulldlnglslte Improvemefits Water heating Emergency L. Hearin £172 £810 £802 £1.784 InstsllatM)n of new instant water heater Testing and certrfKate Loop and internal comms. hti Total Cleanin8 General Windows £2.787 T¢rt#l £2J27 Garden S¢r¥kes Llcensln TV license Premises license Premises license £159 £34 £180 £373 £175 Altern¢* of name Total ofessl¢)nal Fees Pufchase5 Signage Remembrance Wreath Inde ndert Examiner £29 £40 £69 £245 Includes £15 dOnatn T¢>tal Rates Repairs Minor Lighting Hearing Loop Elertrical £87 £3 £222 £132 £831 Total Notes to Accounts 2024-2025 2of3
Slte MaIntenat Waste remowal Boiler service Electrical Testing Minor £463 £145 £462 £26 £1,096 Great Westem Recydin8 Securi Lighting Fire extinguisher checks Routine visit Fire & Securtty Contrarts Total £132 £346 £91 £387 £956 Churchesfire SES SES Subscrfptkn Utllltle5 Broadband & WiFi Elettrlclty Heating Oil Water & 5ewefage £110 Cornmunty Council for Somefset £627 £472 £1.545 £792 £3N36 Ctyefpayment refunded Totsl Cash management Carried fOard Cash from events Cash for lottery Cash from hall hire Cash from donatffis Cash from sales Paid into Unity Trust Bank Totals: Receipts £588 £5,449 £372 From 202>24 Included in totals above Included in totals above Included in totals above Included in totals above Included in totals above £30 £0 7.125 £0 £0 Cash held at ear end Alan Gonner Treasurer-We5t Coker c(meMOrtIon Hall Registered Charlty No. 1191241 Notes to Accounts 2024-2025 3of3