2024-04-05-accounts

Trustees’ Annual Report for the period

From 6[th] April 2023 Period start date To 5[th] April 2024 Period end date Charity name: Flowergate Old Chapel CIO

Charity registration number: 1191162

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	• To support the advancement of Unitarian and Free Christian beliefs in accordance with the principles of Unitarianism as defined in the constitution of the General Assembly of Unitarian and Free Christian Churches and • To benefit the residents of Whitby and the surrounding area by associating with them, local authorities and voluntary and other organisations in a common effort to advance the residents education and social welfare and providing facilities for recreation and leisure time occupation; and • The preservation and maintenance of Flowergate Old Chapel for the benefit of the inhabitants of Whitby and the general public including use for the prevention and relief of poverty and the provision of training and work space.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	• Income is derived from live giving and grants and is used for maintenance of the building, religious activities, recreation and education. • The licence arrangement between Flash Company Arts Ltd CIC (FCA) and Flowergate Old Chapel CIO (FOCCIO), has continued throughout the year enabling FCA to use the building for small community arts activities. This has included concerts by Whitby Community Choir, an art exhibition curated by a local artist involving local school children, the use of the

	building for recording local
	musicians and as a venue for
	Whitby Folk Festival. The licence
	fee of £500 per annum has been
	paid and is kept at a token amount
	whilst FCA continue to undertake
	cleaning duties and minor repairs to
	the building.
•	The chapel`s monthly services
	continue on the 1stSunday of each
	month throughout the year. The
	Annual visit of Unitarians from
	Scarborough, Stockton and
	Newcastle took place in July.
•	The electrical upgrade as specified
	in last year`s report was completed
	by the end of December 2023 and
	the contractor – Handy Andy
	Electricals paid £6652.33 in June
	2023 and £730.23 in November
	2023. All that remains is some re-
	wiring and new sockets in the
	entrance area which cannot be
	completed until a section of the
	back partition has been removed
	that separates the entrance lobby
	from the worship area.
•	In January 2024, the trustees began
	the process of obtaining Listed
	Building Consent from North
	Yorkshire Council, to remove the
	pews, level the floor and remove the
	partition as referenced above. The
	removal of the partition was advised
	by a NY Fire Risk Officer who
	visited the chapel and met our
	licensees in January 2023. He
	believed the panel and the two entry
	doors contained within it, posed a
	fire risk for people heading for the
	only exit in the event of fire.
•	In June `23, the chapel balcony was
	treated for woodworm at a cost of
	£450.
•	The trustees have met on 8
	occasions throughout the year and
	on 2 further occasions with FCA. At
	the April meeting FOCCIO agreed
	to support FCA with an application
	for the chapel to become an Asset
	of Community Value. FCA produced
	a 1/3/5 year plan to deal with
	remedial work based on last year`s
	Quinquennial Report.
•	The AGM took place on 26th
	October 2023. It was attended by all
	trustees and 4 members with one
	acting as proxy for a member who
	couldn`t attend. Apologies were

		received from 3 members. Claire Lee was re- elected as secretary, Neill Warhurst as treasurer and Margaret Kirk as chair.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Throughout the year and in accordance with the charity’s purposes, the trustees have acted with regard to Charity Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All the trustees are volunteers and Claire Lee, as lay leader of the chapel, gives her services voluntarily. Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The licence arrangement with FCA has continued. This has resulted in more small arts events and activities being provided for the community in accordance with the objects of the charity. See details above. The intention is that these activities will be developed further once the chapel space is expanded following the removal of pews and the levelling of the floor. Obtaining Listed Building Consent for this work has delayed the process. The monthly services are attended by a small congregation as well as visitors throughout the spring and summer months.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41	N/A

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Flowergate Old Chapel CIO are in a stable financial position at the end of the accounting period. Day to day costs are low with our Licensee ‘Flash Company Arts’ meeting utilities costs. Membership and service collection fees provide a steady trickle of income. Whilst we hold c. £15k in cash, this attracts a steady monthly interest income and is available for day to day maintenance costs as required.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Some cash is held at bank to allow for day- to-day maintenance and upkeep of the building.
Amount of reserves held	Para 1.22	Between £5-£10k
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no current financial concerns about the ability of Flowergate Old Chapel CIO to continue as a going concern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46

Para 1.46 A description of the principal risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51

Other

Reference and Administrative details

Charity name	Flowergate Old Chapel CIO
Other name the charity uses
Registered charity number	1191162
Charity’s principal address	Flowergate Old Chapel 1A Flowergate Whitby YO21 3BA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Margaret Kirk	Chair	From 4 September 2020	Members of the charity
	Claire Lee	Secretary	From 4 September 2020	Members of the charity
	Neil Swannick		From 31 March 2020to October 2023.	Members of the charity
	Neill Warhurst	Treasurer	From 10 December 2021	Members of the charity

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
The British and Foreign Unitarian Association (incorporated)	From 4 September 2020

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charws truste0$ Slgnature(s) Full nama{s) Posltlon (eg Se¢retsry, Chalr, etc) Dalo

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CHARITY COMMISSION FOI ENGLAND AND WAIES Old CIO Receipts and payments accounts CC16a For thè pwkjd from 6th A ri12023 5th Apnl 2024 Section A Receipts and payments unr•St￿t0d funds R•strfct•d funds Endowm•nt fvnds Total fund• L••ty•ar A1 Racel t• Le¢Èrd Wyde TNSI 1.200 780 753 726 £300 753 Int8re5tlcaBh tsbAte tlinalK)n5 Sc8 Grnnls Uc¢nse Fee UtUII1è5 rèfurvj Sub tialfGross income forARJ 330 1.805 t2,195 Peter Gru 17.74$ A2 A8••t and Inv••tm•nt slkn. Sub tot•1 rotsirK•+Jls 17,748 A3 Pa m•nts n506. M ￿ & Oa• L8• Insur￿¢ Al SeNlca$ wJps y￿b5￿e Are exll Ishw $OTVtI eclrlc•l 0 3Jl 162 Idi Otmr EPC 8U St4J 0.2S9 A4 A•••i and In¥•Atm￿l purcha￿. IM• tabhl Tot•lp•ym•nts 10.587 IIJ,UT 5,259 N•t olrecelpts/(paym•nts) AS Trnn•f•rn b•tw••n fund# A6 C••h fvnd• last y••r •nd Cash fimds IhT5 yMrend 8.178 6.178 12.48T 6,178 12,487 Section B Statement of assets and liabilities at the end of the period Unrestricted fund¥ Resttlcted funds Endowmenl funds toni•r•st £ al￿0￿05 D•tails to nwwt £ B1 Cashl￿d¥ rotsiush fiuxls 15,831 CCXX R1 acc4Junts (S5)

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