## **Trustees’ Annual Report for the period** **From 6[th] April 2023 Period start date To 5[th] April 2024 Period end date Charity name: Flowergate Old Chapel CIO** ## **Charity registration number: 1191162** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|•
To support the advancement of
Unitarian and Free Christian beliefs
in accordance with the principles of
Unitarianism as defined in the
constitution of the General
Assembly of Unitarian and Free
Christian Churches and
•
To benefit the residents of Whitby
and the surrounding area by
associating with them, local
authorities and voluntary and other
organisations in a common effort to
advance the residents education
and social welfare and providing
facilities for recreation and leisure
time occupation; and
•
The preservation and maintenance
of Flowergate Old Chapel for the
benefit of the inhabitants of Whitby
and the general public including use
for the prevention and relief of
poverty and the provision of training
and work space.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
Income is derived from live giving
and grants and is used for
maintenance of the building,
religious activities, recreation and
education.
•
The licence arrangement between
Flash Company Arts Ltd CIC (FCA)
and Flowergate Old Chapel CIO
(FOCCIO), has continued
throughout the year enabling FCA to
use the building for small
community arts activities. This has
included concerts by Whitby
Community Choir, an art exhibition
curated by a local artist involving
local school children, the use of the| ||building for recording local| |---|---| ||musicians and as a venue for| ||Whitby Folk Festival. The licence| ||fee of £500 per annum has been| ||paid and is kept at a token amount| ||whilst FCA continue to undertake| ||cleaning duties and minor repairs to| ||the building.| |•|The chapel`s monthly services| ||continue on the 1stSunday of each| ||month throughout the year. The| ||Annual visit of Unitarians from| ||Scarborough, Stockton and| ||Newcastle took place in July.| |•|The electrical upgrade as specified| ||in last year`s report was completed| ||by the end of December 2023 and| ||the contractor – Handy Andy| ||Electricals paid £6652.33 in June| ||2023 and £730.23 in November| ||2023. All that remains is some re-| ||wiring and new sockets in the| ||entrance area which cannot be| ||completed until a section of the| ||back partition has been removed| ||that separates the entrance lobby| ||from the worship area.| |•|In January 2024, the trustees began| ||the process of obtaining Listed| ||Building Consent from North| ||Yorkshire Council, to remove the| ||pews, level the floor and remove the| ||partition as referenced above. The| ||removal of the partition was advised| ||by a NY Fire Risk Officer who| ||visited the chapel and met our| ||licensees in January 2023. He| ||believed the panel and the two entry| ||doors contained within it, posed a| ||fire risk for people heading for the| ||only exit in the event of fire.| |•|In June `23, the chapel balcony was| ||treated for woodworm at a cost of| ||£450.| |•|The trustees have met on 8| ||occasions throughout the year and| ||on 2 further occasions with FCA. At| ||the April meeting FOCCIO agreed| ||to support FCA with an application| ||for the chapel to become an Asset| ||of Community Value. FCA produced| ||a 1/3/5 year plan to deal with| ||remedial work based on last year`s| ||Quinquennial Report.| |•|The AGM took place on 26th| ||October 2023. It was attended by all| ||trustees and 4 members with one| ||acting as proxy for a member who| ||couldn`t attend. Apologies were| |||received from 3 members. Claire
Lee was re- elected as secretary,
Neill Warhurst as treasurer and
Margaret Kirk as chair.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Throughout the year and in accordance
with the charity’s purposes, the trustees
have acted with regard to Charity
Commission guidance on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All the trustees are volunteers and Claire Lee, as lay leader of the chapel, gives her services voluntarily. Para 1.38 Contribution made by volunteers Other **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The licence arrangement with FCA has
continued. This has resulted in more small
arts events and activities being provided for
the community in accordance with the
objects of the charity. See details above.
The intention is that these activities will be
developed further once the chapel space is
expanded following the removal of pews
and the levelling of the floor. Obtaining
Listed Building Consent for this work has
delayed the process.
The monthly services are attended by a
small congregation as well as visitors
throughout the spring and summer months.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|N/A| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Flowergate Old Chapel CIO are in a stable
financial position at the end of the
accounting period. Day to day costs are low
with our Licensee ‘Flash Company Arts’
meeting utilities costs. Membership and
service collection fees provide a steady
trickle of income. Whilst we hold c. £15k in
cash, this attracts a steady monthly interest
income and is available for day to day
maintenance costs as required.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Some cash is held at bank to allow for day-
to-day maintenance and upkeep of the
building.| |Amount of reserves held|Para 1.22|Between £5-£10k| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no current financial concerns
about the ability of Flowergate Old Chapel
CIO to continue as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |||| Para 1.46 A description of the principal risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** |Charity name|Flowergate Old Chapel CIO| |---|---| |Other name the charity uses|| |Registered charity number|1191162| |Charity’s principal address|Flowergate Old Chapel
1A Flowergate
Whitby
YO21 3BA| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Margaret Kirk|Chair|From 4 September 2020|Members of the charity| ||Claire Lee|Secretary|From 4 September 2020|Members of the charity| ||Neil Swannick||From 31 March 2020to
October 2023.|Members of the charity| ||Neill Warhurst|Treasurer|From 10 December 2021|Members of the charity| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |The British and Foreign
Unitarian Association
(incorporated)|**From 4 September 2020**|| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charws truste0$ Slgnature(s) Full nama{s) Posltlon (eg Se¢retsry, Chalr, etc) Dalo >wJ 2t CHARITY COMMISSION FOI ENGLAND AND WAIES Old CIO Receipts and payments accounts CC16a For thè pwkjd from 6th A ri12023 5th Apnl 2024 Section A Receipts and payments unr•St￿t0d funds R•strfct•d funds Endowm•nt fvnds Total fund• L••ty•ar A1 Racel t• Le¢*Èrd Wyde TNSI 1.200 780 753 726 £300 753 Int8re5tlcaBh tsbAte tlinalK)n5 Sc8 Grnnls Uc¢nse Fee UtUII1è5 rèfurvj Sub ti*alfGross income forARJ 330 1.805 t2,195 Peter Gru 17.74$ A2 A8••t and Inv••tm•nt slkn. Sub tot•1 rotsirK•+Jls 17,748 A3 Pa m•nts n506. M ￿ & Oa*• L8• Insur￿¢ Al SeNlca$ wJps y￿b5￿e Are exll Ishw $OTVtI eclrlc•l *0 3Jl 162 Idi Otmr EPC 8U St4J 0.2S9 A4 A•••i and In¥•Atm￿l purcha￿. IM• tabhl Tot•lp•ym•nts 10.587 IIJ,UT 5,259 N•t olrecelpts/(paym•nts) AS Trnn•f•rn b•tw••n fund# A6 C••h fvnd• last y••r •nd Cash fimds IhT5 yMrend 8.178 6.178 12.48T 6,178 12,487 Section B Statement of assets and liabilities at the end of the period Unrestricted fund¥ Resttlcted funds Endowmenl funds toni•r•st £ al￿0￿05 D•tails to nwwt £ B1 Cashl￿d¥ rotsiush fiuxls 15,831 CCXX R1 acc4Junts (S5) UnrnstrfctMI fund• R•strlet•d fund• Endowmènt funds Details to Mw••t £ lo nbW•Bt t B2 Oth•T m¢notary a•8•ts ATrlto*l4ch ••MI valu• C￿t Dètails Delai15 B4 A•••ti r•talnod for th• charlty'l 0s¥n u8• Vhnth Detalls II*Allty r•1• B5 U•bllltl•• SvJn8d by Dna orts4D tDJ5teo8 on b8h8K 01811 the trn¥tees knt Nam8 SiJnatu Dale of approv81 Al ￿thUr￿l 2911012024 CCXX R2 aLwunl8 (SSI 04111r2024