Burgess Hill Community Cupboard CIO Annual Report
Also known as: Burgess Hill Local Pantry; Burgess Hill Pantry
Registered Charity Number: 1191035
For Period: 1st August 2023- 31st July 2024
Principal Address: 25-29 The Martlets, Burgess Hill, RH15 9NN
| Trustee Name | Dates Acted | Name of Person/Body Entitled to appoint trustee |
|---|---|---|
| Cllr Joseph Foster (Chair) | Whole Year | Burgess Hill Town Council |
| Cllr Kathleen Willis | August 2023 | Burgess Hill Town Council |
| Cllr Lee Gibbs | August 2023 | Burgess Hill Town Council |
| Joanne Kent | Whole year | |
| Andrew Jackson | Unit October 2023 | |
| Sarah Cullen | Until October 2023 | |
| Liz Laybourn | From 1 September 2023 | |
| Sandra Hill | From 1 September 2023 | |
| Vanessa Cordell | From 22 April 2024 |
Names of Senior Staff Members:
Claire Fuller - Pantry Manager & Project Officer
Bankers:
CAF Bank, 25 Kings Hill Avenue, West Malling, Kent, ME19 4JQ
The trustees present their annual report alongside the financial statements for the year 1st July 2023 to 31st July 2024.
2. Structure Governance & Management
Burgess Hill Community Cupboard is constituted as a Charitable Incorporated Organisation (CIO) and is governed by its constitution document. The charity is registered with the Charity commission under registration number: 1191035
Trustees are selected via a combination of appointment by an outside body (Burgess Hill Town Council), and through advertising & selection from the general population. The trustee board seeks to ensure a balance between appointed trustees and selected trustees, as well as to ensure that the board has a wide gamut of experience to allow the charity to be successful. All trustees are appointed under the provisions of the CIO’s constitution. The board may consist of up to 11 trustees.
The charity has a franchise arrangement with a parent organisation, Your Local Pantry, which is run by Foundations Stockport and Church Action on Poverty, which provides a range of support services including branding, marketing, information technology and training. Additionally, the charity also works with Fareshare Sussex to gain access to food from Fareshare’s national network, and Hischurch who provided paletted bulk products for part of the year.
3. Aims & Objectives
Burgess Hill Community Cupboards objects are:
The relief of financial hardship amongst people in Burgess Hill and surrounding areas in such ways as the trustees from time to time think fit. In Particular, but no exclusively:
-
Providing food, essential toiletries and household items to individuals and families in need.
-
Such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services.
In seeking to deliver these objectives, the trustees & pantry team will seek to deliver services to those most in need locally, and particularly those who may be excluded, marginalised or otherwise disadvantaged.
In setting objectives & planning for activities, the Trustees have given due consideration to the general guidance published by the Charity Commission relating to public benefit, including the guidance Public benefit: running a charity (PB2)
Main activities undertaken to achieve these objectives:
During this time period the pantry continued to see an increase in demand for its services and had to:
-
Hire an additional member of staff to manage stock
-
Develop relationships with local supermarkets to increase quantity and number of collections of short dated goods
-
Begin to develop relationships with local businesses who can donate goods or money on a regular basis to assist the pantry
-
Continue to grow the membership of the pantry to allow more local residents to access the service
We are fortunate to have a dedicated & diverse volunteering team who are vital to the effective operation of the pantry, performing a number of critical roles including, but not limited to, welcoming members & checking them in, stock control & management, food delivery & pickup and fundraising.
The board would like to take this opportunity to thank all of our volunteers present and past for their efforts and ongoing commitment to making the pantry run smoothly and effectively on behalf of all of our members. A number of our members are also volunteers. We have seen low attrition of our volunteers, which is especially appreciated as it helps ensure continuity of service and operation with the pantry. We are also delighted to have welcomed new volunteers to the team.
Given the increased demand on the pantry and food inflation we have seen an increase in costs of goods purchased, but this is in line with the increased membership income.
Achievements & Performance
As of July 2024 the Pantry had 242 members and during that month 449 visits. The average over the 12 month period was 445 visits per month, totalling 5,347 for the year, an increase of 7% on the previous year.
Over this period the Pantry has trialled and introduced Family Memberships allowing households with 4 members or more to pay £7 for a larger “shop”. It
has proved extremely popular with members, making the Pantry an even greater support for those families in need. Stock levels are standing up to the increased demand that family shops are placing on them. We continue to offer the standard shop to smaller households although the cost of a standard shop was increased to £5 during this period to cover increasing costs of stocks and electricity.
We continue to work with local retailers, strengthening relationships and reducing food waste by collecting surplus from a number of stores throughout the week. The stock obtained through this process is invaluable to the Pantry, it offers diversity, quality and quantity which we would otherwise not be able to afford it. We are now working with Marks and Spencer, Waitrose and Sainsburys in Haywards Heath and Lidl, Tesco and Waitrose in Burgess Hill.
Our Education Liaison programme increased donations of food at Christmas and also Harvest festivals from several local schools.
We have also over this period offered an opportunity for schools to visit the Pantry and understand the service and its importance in the community with 60 year six students visiting the Pantry from London Meeds School during the Summer term. We have hosted 11 work experience students from Woodlands Meed College, an enriching and beneficial experience for the students and the Pantry alike.
Our Christmas Reverse Advent Calendar campaign was extremely successful. We received over 100 completed calendars by engaging the community in this and the donations helped us to cover the hungry gap in the early months of 2024. The Pantry Coat Swap was another successful venture over the Winter period offering an opportunity to donate unwanted outerwear and for those in need to come and collect one.
In March 2024 the Pantry took on the lease of Unit 2, this space has been refurbished and offers a space for wraparound support, social activities, meetings and more for both the Pantry and the wider community.
4. Financial Review
Charities Policy on Reserves:
The charity maintained its reserves for the year as stated in its reserve policy. The money’s set a side cover replacement cost for equipment, a sum for an expected move, operating expenses and unexpected electrical costs.
Financial Outlook:
The trustees, having made appropriate enquiries & reviewed the appropriate management accounts, are satisfied that the charity remains a going concern, and therefore continue to manage the charity on this basis.
Principle Sources of funds:
The charities principle sources of funds, other than membership income, included grants from local grant making bodies including but not limited to:
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West Sussex County Council
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Clarion Foundation
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Burgess Hill Lions
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Your Local Pantry
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Rotary Club
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MADL Foundation
-
The Comber Trust
The pantry also benefited from a growing number of individual donations during the period, and other support from local businesses, private individuals etc donating both funds and food supplies. The board would like to thank all parties who have supported the pantry during this financial year for their continued support.
5. Declaration
Signed on Behalf of the Charities Trustees:
| Signature | ||
|---|---|---|
| Full Name | Joseph | Vanesa Cordell |
| Position | Chair | Trustee |
| Date | 29th Jan 2025 | 29th Jan 2025 |
Charity Name
No (if any)
Receipts and payments accounts
Period start date Period end date To
For the period from
CC16a
Section A Receipts and payments
| A1 Receipts Membership 26,163 Donations 13,327 Grant - Interest 108 Rent received 358 - - - 39,956 - - Sub total - Total receipts 39,956 A3 Payments stock 4,684 Prepayments Accounted for differentyear Advertisingand marketing 84 Accountancy 211 Bank charges 306 Cleaning 52 Donation Fees 216 Entertaining 150 Fees and Licences 1,751 General expenses 582 Insurance 305 IT software and consumables 420 Light,power and heating 2,895 Waste costs 247 water charges 143 Pension costs 149 Postage, Freight and courier 7 printingand stationery 871 Rent 3,515 Rates 499 Repairs and maintenance 262 Salaries 10,651 Small equipment 4,482 Staff training 103 Subscriptions 67 Sundry purchases 661 Telephone and internet 510 Depreciation(should not have been included) Travel 460 Sub total 34,283 Fridge Freezer 1,500 Computer 200 Sub total 1,700 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
A1 Receipts Membership 26,163 Donations 13,327 Grant - Interest 108 Rent received 358 - - - 39,956 - - Sub total - Total receipts 39,956 A3 Payments stock 4,684 Prepayments Accounted for differentyear Advertisingand marketing 84 Accountancy 211 Bank charges 306 Cleaning 52 Donation Fees 216 Entertaining 150 Fees and Licences 1,751 General expenses 582 Insurance 305 IT software and consumables 420 Light,power and heating 2,895 Waste costs 247 water charges 143 Pension costs 149 Postage, Freight and courier 7 printingand stationery 871 Rent 3,515 Rates 499 Repairs and maintenance 262 Salaries 10,651 Small equipment 4,482 Staff training 103 Subscriptions 67 Sundry purchases 661 Telephone and internet 510 Depreciation(should not have been included) Travel 460 Sub total 34,283 Fridge Freezer 1,500 Computer 200 Sub total 1,700 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - 24,875 - - - - - 24,875 - - - 24,875 20,000 4,875 24,875 - - - Restricted funds |
to the nearest £ - - - - - - - - - - - - - - - - - - Endowment funds |
Total funds to the nearest £ 26,163 13,327 24,875 108 358 - - - 64,831 - - - 64,831 24,684 84 211 306 52 216 150 1,751 582 305 420 2,895 247 143 149 7 871 3,515 499 262 15,526 4,482 103 67 661 510 - 460 59,158 1,500 200 1,700 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| 17,268 | |||||
| 14,067 | |||||
| 38,000 | |||||
| 55 | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| 69,390 | |||||
| - | |||||
| - | |||||
| 69,390 | |||||
| 15,586 | |||||
| 152 | |||||
| - 248 | |||||
| 343 | |||||
| 193 | |||||
| 231 | |||||
| 320 | |||||
| 165 | |||||
| 1,333 | |||||
| -320 | |||||
| 396 | |||||
| 404 | |||||
| - | |||||
| 282 | |||||
| 9 | |||||
| 27 | |||||
| 28 | |||||
| 2,400 | |||||
| 139 | |||||
| 10,930 | |||||
| 1,758 | |||||
| 489 | |||||
| 777 | |||||
| 11 | |||||
| 420 | |||||
| 86 | |||||
| 35,911 | |||||
| A4 Asset and investment purchases, (see table) |
|||||
| Fridge Freezer | 1,500 | - | - | 1,500 | 1,200 |
| Computer | 200 | - | - | 200 | 326 |
| **Sub total ** | 1,700 | - | - | 1,700 | 1,526 |
| Total payments 35,983 Net of receipts/(payments) 3,973 A5 Transfers between funds - A6 Cash funds last year end 45,042 Cash funds this year end 49,015 |
24,875 | - | 60,858 | 37,437 |
|---|---|---|---|---|
| - - - - |
- - - - |
3,973 - 45,042 49,015 |
31,953 | |
| - | ||||
| 13,089 | ||||
| 45,042 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details CAF Bank Equals Gift Cards Cash Details Prepayments Details Details Computer Plant Details PAYE Utilities provision Pension Rent received in advance Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 48,001 - 446 385 - 183 - 49,015 - OK OK to nearest £ to nearest £ 1,158 - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) 674 4,748 - - - - - - - 66 1,737 63 75 - Print Name Joseph Foster Vanessa Cordell Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Joseph Foster | |||
| Vanessa Cordell |
Independent examiner's roport to the trustees of the Burgess Hill Community Cupboard CIO I report to the tnjstees on my examinatton of the accounts of the Burgess Hill Community Cupboard CIO {the Charity) ft)r the year ended 31 July 2024. Responsibilrties and basls of report As the charty trustees of the Charity you are responsible for the pteparalion of the accounts in accordance with the requirements of the Charities Act 2011 {Ihe Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under sectson 145{5llb) of the AGI. Independont examIneS statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. accoutlting rerdS were not kept in respect of the Charity as required by section 130 of the Act., or 2. the accounts do not accord with those records., or 3_ the accounts do not comply with the applicable requirements conceming the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a tnje and fair view which is nol a matter considered as pèrt of an independent examination. I have no concerns and have come across no other matters in tx)nneclion with the examination lo which attention should be drawn in this report in order to ertable a proper understanding of the accounts lo be reached. The Receipts and Payments of the operation correctly excludes non-e2sh 8ccounling entries,. her6 within the respective income and expenditure heading5, in preferenGe lo being grouped and shown separately. I mention for information only that the Charity does not deploy an inventory accounting system, which is both underslandable and acceptable given the nature and scale of the Charity- all purchases for sale andlor distribution through the Charity are expensed immediately. Signed.. Graham Moss Member of the Institute of Chartered Accountants in England and Wales from 1977 until retirement at end 2022. Burgess Hill RH15 OAN January 2025