## **Burgess Hill Community Cupboard CIO Annual Report** Also known as: Burgess Hill Local Pantry; Burgess Hill Pantry ## **Registered Charity Number:** 1191035 **For Period:** 1st August 2023- 31st July 2024 **Principal Address:** 25-29 The Martlets, Burgess Hill, RH15 9NN |**Trustee Name**|**Dates Acted**|**Name of Person/Body**
**Entitled to appoint trustee**| |---|---|---| |Cllr Joseph Foster (Chair)|Whole Year|Burgess Hill Town Council| |Cllr Kathleen Willis|August 2023|Burgess Hill Town Council| |Cllr Lee Gibbs|August 2023|Burgess Hill Town Council| |Joanne Kent|Whole year|| |Andrew Jackson|Unit October 2023|| |Sarah Cullen|Until October 2023|| |Liz Laybourn|From 1 September 2023|| |Sandra Hill|From 1 September 2023|| |Vanessa Cordell|From 22 April 2024|| ## **Names of Senior Staff Members:** Claire Fuller - Pantry Manager & Project Officer ## **Bankers:** CAF Bank, 25 Kings Hill Avenue, West Malling, Kent, ME19 4JQ The trustees present their annual report alongside the financial statements for the year 1st July 2023 to 31st July 2024. ## **2. Structure Governance & Management** Burgess Hill Community Cupboard is constituted as a Charitable Incorporated Organisation (CIO) and is governed by its constitution document. The charity is registered with the Charity commission under registration number: 1191035 Trustees are selected via a combination of appointment by an outside body (Burgess Hill Town Council), and through advertising & selection from the general population. The trustee board seeks to ensure a balance between appointed trustees and selected trustees, as well as to ensure that the board has a wide gamut of experience to allow the charity to be successful. All trustees are appointed under the provisions of the CIO’s constitution. The board may consist of up to 11 trustees. The charity has a franchise arrangement with a parent organisation, Your Local Pantry, which is run by Foundations Stockport and Church Action on Poverty, which provides a range of support services including branding, marketing, information technology and training. Additionally, the charity also works with Fareshare Sussex to gain access to food from Fareshare’s national network, and Hischurch who provided paletted bulk products for part of the year. ## **3. Aims & Objectives** Burgess Hill Community Cupboards objects are: _The relief of financial hardship amongst people in Burgess Hill and surrounding areas in such ways as the trustees from time to time think fit. In Particular, but no exclusively:_ - _Providing food, essential toiletries and household items to individuals and families in need._ - _Such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services._ In seeking to deliver these objectives, the trustees & pantry team will seek to deliver services to those most in need locally, and particularly those who may be excluded, marginalised or otherwise disadvantaged. In setting objectives & planning for activities, the Trustees have given due consideration to the general guidance published by the Charity Commission relating to public benefit, including the guidance Public benefit: running a charity (PB2) ## **Main activities undertaken to achieve these objectives:** During this time period the pantry continued to see an increase in demand for its services and had to: - Hire an additional member of staff to manage stock - Develop relationships with local supermarkets to increase quantity and number of collections of short dated goods - Begin to develop relationships with local businesses who can donate goods or money on a regular basis to assist the pantry - Continue to grow the membership of the pantry to allow more local residents to access the service We are fortunate to have a dedicated & diverse volunteering team who are vital to the effective operation of the pantry, performing a number of critical roles including, but not limited to, welcoming members & checking them in, stock control & management, food delivery & pickup and fundraising. The board would like to take this opportunity to thank all of our volunteers present and past for their efforts and ongoing commitment to making the pantry run smoothly and effectively on behalf of all of our members. A number of our members are also volunteers. We have seen low attrition of our volunteers, which is especially appreciated as it helps ensure continuity of service and operation with the pantry. We are also delighted to have welcomed new volunteers to the team. Given the increased demand on the pantry and food inflation we have seen an increase in costs of goods purchased, but this is in line with the increased membership income. ## **Achievements & Performance** As of July 2024 the Pantry had 242 members and during that month 449 visits. The average over the 12 month period was 445 visits per month, totalling 5,347 for the year, an increase of 7% on the previous year. Over this period the Pantry has trialled and introduced Family Memberships allowing households with 4 members or more to pay £7 for a larger “shop”. It has proved extremely popular with members, making the Pantry an even greater support for those families in need. Stock levels are standing up to the increased demand that family shops are placing on them. We continue to offer the standard shop to smaller households although the cost of a standard shop was increased to £5 during this period to cover increasing costs of stocks and electricity. We continue to work with local retailers, strengthening relationships and reducing food waste by collecting surplus from a number of stores throughout the week. The stock obtained through this process is invaluable to the Pantry, it offers diversity, quality and quantity which we would otherwise not be able to afford it. We are now working with Marks and Spencer, Waitrose and Sainsburys in Haywards Heath and Lidl, Tesco and Waitrose in Burgess Hill. Our Education Liaison programme increased donations of food at Christmas and also Harvest festivals from several local schools. We have also over this period offered an opportunity for schools to visit the Pantry and understand the service and its importance in the community with 60 year six students visiting the Pantry from London Meeds School during the Summer term. We have hosted 11 work experience students from Woodlands Meed College, an enriching and beneficial experience for the students and the Pantry alike. Our Christmas Reverse Advent Calendar campaign was extremely successful. We received over 100 completed calendars by engaging the community in this and the donations helped us to cover the hungry gap in the early months of 2024. The Pantry Coat Swap was another successful venture over the Winter period offering an opportunity to donate unwanted outerwear and for those in need to come and collect one. In March 2024 the Pantry took on the lease of Unit 2, this space has been refurbished and offers a space for wraparound support, social activities, meetings and more for both the Pantry and the wider community. ## **4. Financial Review** ## **Charities Policy on Reserves:** The charity maintained its reserves for the year as stated in its reserve policy. The money’s set a side cover replacement cost for equipment, a sum for an expected move, operating expenses and unexpected electrical costs. ## **Financial Outlook:** The trustees, having made appropriate enquiries & reviewed the appropriate management accounts, are satisfied that the charity remains a going concern, and therefore continue to manage the charity on this basis. ## **Principle Sources of funds:** The charities principle sources of funds, other than membership income, included grants from local grant making bodies including but not limited to: - West Sussex County Council - Clarion Foundation - Burgess Hill Lions - Your Local Pantry - Rotary Club - MADL Foundation - The Comber Trust The pantry also benefited from a growing number of individual donations during the period, and other support from local businesses, private individuals etc donating both funds and food supplies. The board would like to thank all parties who have supported the pantry during this financial year for their continued support. ## **5. Declaration** Signed on Behalf of the Charities Trustees: |Signature||| |---|---|---| |Full Name|Joseph|Vanesa Cordell| |Position|Chair|Trustee| |Date|29th Jan 2025|29th Jan 2025| **Charity Name** ## **No (if any)** ## **Receipts and payments accounts** Period start date Period end date **To** ## **For the period from** **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**
Membership
**26,163**
Donations
**13,327**
Grant
**-**
Interest
**108**
Rent received
**358**
**-**
**-**
**-**
**39,956**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 39,956**
**A3 Payments**
stock
**4,684**
Prepayments
Accounted for differentyear
Advertisingand marketing
**84**
Accountancy
**211**
Bank charges
**306**
Cleaning
**52**
Donation Fees
**216**
Entertaining
**150**
Fees and Licences
**1,751**
General expenses
**582**
Insurance
**305**
IT software and consumables
**420**
Light,power and heating
**2,895**
Waste costs
**247**
water charges
**143**
Pension costs
**149**
Postage, Freight and courier
**7**
printingand stationery
**871**
Rent
**3,515**
Rates
**499**
Repairs and maintenance
**262**
Salaries
**10,651**
Small equipment
**4,482**
Staff training
**103**
Subscriptions
**67**
Sundry purchases
**661**
Telephone and internet
**510**
Depreciation(should not have been included)
Travel
**460**
**_Sub total_ 34,283**
Fridge Freezer
**1,500**
Computer
**200**
**_Sub total_ 1,700**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**A1 Receipts**
Membership
**26,163**
Donations
**13,327**
Grant
**-**
Interest
**108**
Rent received
**358**
**-**
**-**
**-**
**39,956**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 39,956**
**A3 Payments**
stock
**4,684**
Prepayments
Accounted for differentyear
Advertisingand marketing
**84**
Accountancy
**211**
Bank charges
**306**
Cleaning
**52**
Donation Fees
**216**
Entertaining
**150**
Fees and Licences
**1,751**
General expenses
**582**
Insurance
**305**
IT software and consumables
**420**
Light,power and heating
**2,895**
Waste costs
**247**
water charges
**143**
Pension costs
**149**
Postage, Freight and courier
**7**
printingand stationery
**871**
Rent
**3,515**
Rates
**499**
Repairs and maintenance
**262**
Salaries
**10,651**
Small equipment
**4,482**
Staff training
**103**
Subscriptions
**67**
Sundry purchases
**661**
Telephone and internet
**510**
Depreciation(should not have been included)
Travel
**460**
**_Sub total_ 34,283**
Fridge Freezer
**1,500**
Computer
**200**
**_Sub total_ 1,700**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**24,875**
**-**
**-**
**-**
**-**
**-**
**24,875**
**-**
**-**
**-**
**24,875**
**20,000**
**4,875**
**24,875**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**26,163**
**13,327**
**24,875**
**108**
**358**
**-**
**-**
**-**
**64,831**
**-**
**-**
**-**
**64,831**
**24,684**
**84**
**211**
**306**
**52**
**216**
**150**
**1,751**
**582**
**305**
**420**
**2,895**
**247**
**143**
**149**
**7**
**871**
**3,515**
**499**
**262**
**15,526**
**4,482**
**103**
**67**
**661**
**510**
**-**
**460**
**59,158**
**1,500**
**200**
**1,700**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| ||||||**17,268**| ||||||**14,067**| ||||||**38,000**| ||||||**55**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**69,390**| ||||||| ||||||| ||||||**-**| ||||||**-**| ||||||| ||||||**69,390**| ||||||| ||||||**15,586**| ||||||**152**| ||||||**- 248**| ||||||**343**| ||||||**193**| ||||||**231**| ||||||**320**| ||||||**165**| ||||||| ||||||**1,333**| ||||||**-320**| ||||||**396**| ||||||**404**| ||||||**-**| ||||||**282**| ||||||| ||||||**9**| ||||||**27**| ||||||**28**| ||||||**2,400**| ||||||| ||||||**139**| ||||||**10,930**| ||||||**1,758**| ||||||**489**| ||||||**777**| ||||||**11**| ||||||**420**| ||||||| ||||||**86**| ||||||**35,911**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| |Fridge Freezer|**1,500**|**-**|**-**|**1,500**|**1,200**| |Computer|**200**|**-**|**-**|**200**|**326**| |**_Sub total_ **|**1,700**|**-**|**-**|**1,700**|**1,526**| |**_Total payments_ 35,983**
**_Net of receipts/(payments)_ 3,973**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**45,042**
**_Cash funds this year end_ 49,015**|**24,875**|**-**|**60,858**|**37,437**| |---|---|---|---|---| |||||| ||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**3,973**
**-**
**45,042**
**49,015**|**31,953**| |||||**-**| |||||**13,089**| |||||**45,042**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
CAF Bank
Equals
Gift Cards
Cash
**Details**
Prepayments
**Details**
**Details**
Computer
Plant
**Details**
PAYE
Utilities provision
Pension
Rent received in advance
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**48,001**
**-**
**446**
**385**
**-**
**183**
**-**
**49,015**
**-**
OK
OK
**to nearest £**
**to nearest £**
**1,158**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**674**
**4,748**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**66**
**1,737**
**63**
**75**
**-**
Print Name
Joseph Foster
Vanessa Cordell
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Joseph Foster|| |||Vanessa Cordell|| Independent examiner's roport to the trustees of the Burgess Hill Community Cupboard CIO I report to the tnjstees on my examinatton of the accounts of the Burgess Hill Community Cupboard CIO {the Charity) ft)r the year ended 31 July 2024. Responsibilrties and basls of report As the charty trustees of the Charity you are responsible for the pteparalion of the accounts in accordance with the requirements of the Charities Act 2011 {Ihe Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under sectson 145{5llb) of the AGI. Independont examIne￿S statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. accoutlting re￿rdS were not kept in respect of the Charity as required by section 130 of the Act., or 2. the accounts do not accord with those records., or 3_ the accounts do not comply with the applicable requirements conceming the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a tnje and fair view which is nol a matter considered as pèrt of an independent examination. I have no concerns and have come across no other matters in tx)nneclion with the examination lo which attention should be drawn in this report in order to ertable a proper understanding of the accounts lo be reached. The Receipts and Payments of the operation correctly excludes non-e2sh 8ccounling entries,. her6 within the respective income and expenditure heading5, in preferenGe lo being grouped and shown separately. I mention for information only that the Charity does not deploy an inventory accounting system, which is both underslandable and acceptable given the nature and scale of the Charity- all purchases for sale andlor distribution through the Charity are expensed immediately. Signed.. Graham Moss Member of the Institute of Chartered Accountants in England and Wales from 1977 until retirement at end 2022. Burgess Hill RH15 OAN January 2025