Trustees’ Annual Report for the period
From 01/08/20 Period start date To 31/07/21 Period end date
Charity name: St Aidan’s Junior Common Room Charitable Incorporated Incorporation
Charity registration number: 1191019
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, by promoting the interests and welfare of students at St Aidan’s College during their course of study and representing, supporting and advising students as the recognised representative channel between students and St Aidan’s College and any other external bodies. As well as the provision of social, sporting, cultural and recreational activities and forums for discussion and debate for the personal development of its students. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the period of this report, the Charity has been negotiating with St Aidan’s College, Durham University and Durham University as part of the JCR’s transition from a Durham Student Organisation and has been continuing its work to further establish the charity. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and are satisfied that the Charity's activities have been in the public benefit. |
| Contribution made by volunteers |
Para 1.38 | Some of the Trustees have undertaken tasks as volunteers to establish the Charity in its transition from a Durham Student Organisation. In particular Glen Jackson, who has been coordinating with members to offer oversight of the financial position of the charity; and Eileen Mortby who has been coordinating with student representatives to advance the welfare practices of the charity. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity has been successful in inducting new trustees from the student body. Trustees of the charity have been vital in offering advice, insight and oversight to the existing Durham Student Organisation to prepare for the transfer of existing activities to the new CIO Charity. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity as of yet has had £0.00 income and £0.00 expenditure. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity has a reserves policy that aims to hold reserves equating to 1/3 of annual turnover |
| Amount of reserves held | Para 1.22 | £0.00 |
| Reasons for holding zero reserves |
Para 1.22 | The Charity is yet to finalise the terms of the transfer of operations from Durham University as a Durham Student Organisation and is therefore yet to assume control of the JCR’s reserves. |
| Details of fund materially in deficit |
Para 1.24 | £0.00 |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Charity anticipates the complete transition and financial independence of the JCR in the next 12 months. Until that time, the Charity has no reserves. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 |
Constitution |
| How is the charity constituted? |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Charity must have not less than 3 nor more than 6 appointed external trustees who shall not be current students at Durham University for a term of 4 years by a resolution passed at a properly convened meeting of trustees. During the period of this report, no external trustees have been appointed. The Charity must have not less than 3 nor more than 4 elected student trustees who shall be current associate members of the CIO for a term of 1 year by a resolution passed at a properly convened meeting of trustees. During the period of this report, Matthew Midlane was the only student trustee appointed. The Charity has a written trustee recruitment policy. |
Reference and Administrative details
| Charity name | St Aidan’s College JCR Charitable Incorporated Organisation |
|---|---|
| Other name the charity uses | St Aidan’s College JCR CIO St Aidan’s JCR CIO |
| Registered charity number | 1191019 |
| Charity’s principal address | St Aidan’s JCR St Aidan’s College, Windmill Hill, Durham, DH1 3LJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Martyn Richards |
Chair | The Board of Trustees of St Aidan’s College JCR CIO |
||
| Thomas Chapman | NA | The Board of Trustees of St Aidan’s College JCR CIO |
||
| Robert Smith | NA | The Board of Trustees of St Aidan’s College JCR CIO |
||
| Matthew Midlane | NA | From the 1stApril 2021 | The Board of Trustees of St Aidan’s College JCR CIO |
|
| Miles John Henderson |
NA | The Board of Trustees of St Aidan’s College JCR CIO |
||
| Eileen Maria Mortby |
NA | The Board of Trustees of St Aidan’s College JCR CIO |
||
| Glenn Anthony Jackson |
NA | The Board of Trustees of St Aidan’s College JCR CIO |
||
| Alex Hanbury Tenison |
NA | Until the 31 March 2021 | The Board of Trustees of St Aidan’s College JCR CIO |
|
| Saoirse Del Tufo | NA | Until the 31 March 2021 | The Board of Trustees of St Aidan’s College JCR CIO |
|
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date