## **Trustees’ Annual Report for the period**
**From 01/08/20 Period start date To 31/07/21 Period end date**
## **Charity name: St Aidan’s Junior Common Room Charitable Incorporated Incorporation**
## **Charity registration number: 1191019**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**For the public benefit, by promoting the**
**interests and welfare of students at St**
**Aidan’s College during their course of**
**study and representing, supporting and**
**advising students as the recognised**
**representative channel between**
**students and St Aidan’s College and any**
**other external bodies. As well as the**
**provision of social, sporting, cultural**
**and recreational activities and forums**
**for discussion and debate for the**
**personal development of its students.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**During the period of this report, the**
**Charity has been negotiating with St**
**Aidan’s College, Durham University and**
**Durham University as part of the JCR’s**
**transition from a Durham Student**
**Organisation and has been continuing**
**its work to further establish the charity.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity Commission**
**on public benefit and are satisfied that the**
**Charity's activities have been in the public**
**benefit.**|
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|Contribution made by
volunteers|Para 1.38|**Some of the Trustees have undertaken tasks**
**as volunteers to establish the Charity in its**
**transition from a Durham Student**
**Organisation. In particular Glen Jackson,**
**who has been coordinating with members to**
**offer oversight of the financial position of**
**the charity; and Eileen Mortby who has been**
**coordinating with student representatives to**
**advance the welfare practices of the charity.**|
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Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity has been successful in**
**inducting new trustees from the student**
**body.**
**Trustees of the charity have been vital**
**in offering advice, insight and oversight**
**to the existing Durham Student**
**Organisation to prepare for the transfer**
**of existing activities to the new CIO**
**Charity.**|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity as of yet has had £0.00**
**income and £0.00 expenditure.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Charity has a reserves policy that**
**aims to hold reserves equating to 1/3 of**
**annual turnover**|
|Amount of reserves held|Para 1.22|**£0.00**|
|Reasons for holding zero
reserves|Para 1.22|**The Charity is yet to finalise the terms of**
**the transfer of operations from Durham**
**University as a Durham Student**
**Organisation and is therefore yet to**
**assume control of the JCR’s reserves.**|
|Details of fund materially in
deficit|Para 1.24|**£0.00**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The Charity anticipates the complete**
**transition and financial independence of**
**the JCR in the next 12 months. Until that**
**time, the Charity has no reserves.**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|
Para 1.25|**Constitution**|
|How is the charity
constituted?|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Charity must have not less than 3**
**nor more than 6 appointed external**
**trustees who shall not be current**
**students at Durham University for a**
**term of 4 years by a resolution passed**
**at a properly convened meeting of**
**trustees.**
**During the period of this report, no**
**external trustees have been appointed.**
**The Charity must have not less than 3**
**nor more than 4 elected student trustees**
**who shall be current associate members**
**of the CIO for a term of 1 year by a**
**resolution passed at a properly**
**convened meeting of trustees.**
**During the period of this report, Matthew**
**Midlane was the only student trustee**
**appointed.**
**The Charity has a written trustee**
**recruitment policy.**|
## **Reference and Administrative details**
|Charity name|St Aidan’s College JCR Charitable Incorporated Organisation|
|---|---|
|Other name the charity uses|St Aidan’s College JCR CIO
St Aidan’s JCR CIO|
|Registered charity number|1191019|
|Charity’s principal address|St Aidan’s JCR
St Aidan’s College,
Windmill Hill,
Durham,
DH1 3LJ|
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## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||John Martyn
Richards|Chair||The Board of Trustees of St
Aidan’s College JCR CIO|
||Thomas Chapman|NA||The Board of Trustees of St
Aidan’s College JCR CIO|
||Robert Smith|NA||The Board of Trustees of St
Aidan’s College JCR CIO|
||Matthew Midlane|NA|From the 1stApril 2021|The Board of Trustees of St
Aidan’s College JCR CIO|
||Miles John
Henderson|NA||The Board of Trustees of St
Aidan’s College JCR CIO|
||Eileen Maria
Mortby|NA||The Board of Trustees of St
Aidan’s College JCR CIO|
||Glenn Anthony
Jackson|NA||The Board of Trustees of St
Aidan’s College JCR CIO|
||Alex Hanbury
Tenison|NA|Until the 31 March 2021|The Board of Trustees of St
Aidan’s College JCR CIO|
||Saoirse Del Tufo|NA|Until the 31 March 2021|The Board of Trustees of St
Aidan’s College JCR CIO|
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
## Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**