Trustees’ Annual Report for the period
From 01/01/2022 To 31/12/2022
Charity name: Glanwydden & Valley Community Trust
Ymddiriedolaeth Cymunedol Bro Glanwydden
Charity registration number:1190984
Objectives and Activities
| SORP reference | ||
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | “To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life” Glanwydden & Valley Community Trust Constitution |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
This is a community-based charity run by the residents for the benefit of their fellow villagers, workers, and visitors to the area, seeking to improve physical and mental wellbeing. This period was a recovery period from the Covid Pandemic Restrictions. • Using funds secured from NWRWR partnership and Cynefin £750 as well as funds raised in previous 2021 period, we purchased a high-quality large picnic table for the Play Park for families to enjoy whilst children play. • Organised a Village Charity Market which was held in conjunction with the local Beer & Music Festival run by the Queens Head Pub, Glanwydden. • Decorated the village with flower tubs and bunting to mark Her Majesty the Queens 70 Years Reign. • Organised a Village Dawn Chorus Walk with North Wales Wildlife Trust officer ensuring accessibility for disabled participants. • Held a Very Successful Intervillage 6 a Side Football Tournament with Penrhynside & Llangwstenin. Mixed ages and genders. • Organised an Intervillage Jubilee Party for all. 110 villagers of all ages. |
| • Supported a younger villager to organise a charity cycle ride in memory of his mother from Glanwydden to Ibiza. • Dedicated a donated tree to commemorate the Platinum Jubilee of HM Queen Elizabeth II. • Purchased a weather resistant replacement noticeboard and installed at the Play Park. • Purchased and organised the Dedication Ceremony for a village memorial to the 10 men from the area who fell in WW1 & WW2 in conjunction with local war historian, stonemason, the families of the Fallen, Conwy County Borough Council Open Spaces Team and the Church in Wales. A gathering of the families afterwards in the stable yard of the local public house to exchange stories and record them. This was at the specific request of the people in the community. One residents concerns were respectfully addressed. • A History Point established at the memorial stone to tell the stories of the Fallen. • Village Remembrance Service and participation in the local ‘Poppies on Doors’ campaign. • 8 week long, village wide environmental project to revive the village stream that had become blocked and devoid of life. Aquatic life now abundant. • 2 x Christmas Wreath workshops • Village Outdoor Christmas Party round the Tree. • Building and maintaining a Village Garden together • Village Campfire Gathering to discuss projects. • Community Consultation on the development of the Bank in the Village to encourage Planting for Pollinators. Leaflet Drop and Whatsapp questionnaire as well as info & opinion exchange at the Campfire Meeting. Votes taken, recorded & results communicated to ensure communities needs are addressed. • Plant Sales encouraging residents to enjoy the benefits of the outdoors etc. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All Trustees have read and understood the Charity Commission’s definition of Public Benefit and how this is applied to the Trust’s activities as a measure of effectiveness. |
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| Additional information (optional) You may choose to include further statements |
where relevant about: N/A |
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| SORP reference |
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| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
|---|---|---|
| Contribution made by volunteers | Para 1.38 | Across Glanwydden and Llangwstenin we can count around 150 residents. Some 52 households are connected to our Whatsapp network and all households are leafletted regularly to ensure awareness of the whys and wherefores of upcoming community projects. As a result, the larger projects such as the Village Market and the Jubilee Party can call upon around 25 – 30 volunteers at any one time. That said there is a smaller core of dedicated volunteers of 6 – 10 who turn out more regularly to ensure that everyone can access village events and the village infrastructure is well maintained. All our projects are reliant on volunteers contributions of skills and resources. |
| Other | N/A |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Glanwydden & Valley Community Trust has been in development since at least 2014 in an unofficial capacity, supporting all who live, work and pass through this area. However, none of us could have predicted how important the Trust would become in actively supporting the health, safety and wellbeing of the villagers, workers and those who came through the village during the Covid pandemic. This community has had a commitment to marking Royal Milestones over at least 100 years. Something which is not necessarily reflected in nearby communities. Each milestone has brought great communal effort and has been documented over the decades. In light of HM the Queen’s 70 years on the throne, it was agreed that the whole village would mount a 3 week, 5 Event Festival called the Spring Jubilee. • 6 months of preparations went into planting areas and tubs, tidying up the village • planning the Village Charity Farmers market & Festival. • Huge amounts of effort went into planning the successful intervillage Football tournament including working with the Local Authority, Conwy County Borough Council to make a new 6 a side football pitch for the occasion. • Stronger intervillage links were made that continue to benefit new projects • Our connection with North Wales Wildlife Trust (NWWT) was strengthened again |
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• History of the Village was embraced & understood once more across all generations with the planning and laying of the Memorial Stone. • Huge efforts, some 27 individuals, made towards carefully clearing the stream at the heart of the village of blockages and silt. This has undoubtedly helped towards flood prevention and improvement for stream ecology but has once again brought people together in these shared and significant goals.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Objectives in Year 2: • To bring the community back together through events and joint projects, building connections and combatting isolation, accentuated by Covid restrictions in 2020 & 2021. • Further the understanding of the history of the community through the fundraising and laying of the Memorial Stone to the 10 Fallen men of this community. • Ensure families who have since left the village and whose ancestors served in the wars in so many ways, were included and welcomed in recognition of the price paid by their loved ones and their wider family The multiple events and achievements of the community towards better facilities and communal events has resulted in the Trust being widely accepted as a beneficial servant of the community and the public who make use of the valley for work and recreational purposes. A promising second year. |
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| Performance of fundraising activities against objectives set |
Para 1.41 | Community Gathering Space– This community lacks any space to gather. As such, it is keen to ensure that soon we can erect a very small community hub that can be extended by awnings and tents for community events. Much of the funding raised, principally by the Village Market will be targeted at the Village Hub Building which is ongoing in 2023. Picnic Bench- £500 and £250 in community project grants were realised from the Rail Users Group and Cynefin respectively towards the Picnic Bench, some raffle funds from 2021 were added and additional funds raised to pay for a robust and weather resistant picnic bench paid for in March 2022 and delivered in |
| May 2022. Recognition of cross community buy in for the project. Noticeboard– the community noticeboard was poorly positioned and falling apart. Through fundraising and consultation it was agreed to purchase a robust, weather resistant enclosed noticeboard which was installed in September 2022. |
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| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A Treasurer’s Financial Report is submitted at every Trustee meeting by email. Trustees can examine and interrogate this at any time. These reports are discussed and minuted at each meeting. Suggestions for practical improvements to formats and procedures have been examined and voted upon where necessary . These have then been incorporated into subsequent financial summaries for the following meeting. Review of Financial position is a rolling agenda item which is examined at each meeting. |
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Holding a healthy working balance able to cover any potential commitments is always a priority for the Officers and Trustees |
| Amount of reserves held | Para 1.22 | £2,176 |
| Reasons for holding zero reserves | Para 1.22 | As we have not incurred any future liabilities and do not own property which would raise this issue, any financial commitments are deliberately kept small scale. These costs can and will be met from small scale fundraising revenues and a positive reserve balance maintained. |
| Details of fund materially in deficit | Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Community Events such as picnics, raffles, plant and produce sales. The Village Market was a great success and incorporated tombolas, raffles and produce stalls that generated a very substantial income in 2022. Well over 600 people attended this event alone and bought tickets etc. This can be partially understood against the context of its being the first large scale event after Covid and as such resulted in considerable revenue. Funding Bodies – such as Llandudno Town Council, Incredible Edible, Rail Users Group, Cynefin. Awards for All. |
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| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Prospective Trustees are selected from volunteers who consistently support (by working at our events and behind the scenes), the Trust to do its work. Existing Trustees are then asked, having seen the recruits work alongside us over months and years, if they are happy to welcome them to the trust. This is voted upon and then the new Trustee is invited to undertake a mutually agreed trial period. We ensure they are supported in their new role. New recruits are asked during the induction period to identify knowledge gaps and how they would feel best supported. Trustees will then work to cover this ground and everyone learns from the experience. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | In 2022, the Trustees developed a Working Induction Pack that will continue to develop alongside the Trust documenting developments and supporting with policies as required. It is expected to take at least 6 months for a new trustee to be fully integrated. We will then ask |
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| them to give feedback about the process so that we can improve it as we go along. |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | There are 12 Trustees, 3 principal officers – Chair, Treasurer and Secretary. Information is disseminated from this hub and discussed at the minuted meetings. Villagers of Glanwydden and Llangwstenin are kept informed of the Trust’s latest activities. They are the first circle of our network. Meeting notes are shared and are made available on the web. Events and fundraising objectives are posted on noticeboards and flyers posted through all letter boxes. Villagers are notified of impending Trust meeting dates and encouraged to participate in person and on Zoom and voice opinions at any stage. Whilst only Trustees have voting rights, we are representative of our community so give everyone a fair hearing. Increasingly close cooperation with neighbouring communities of Llangwstenin, Penrhynside, Bryn Pydew & Penrhyn Bay. This has been particularly successful because of the Football Tournament |
| Relationship with any related parties | Para 1.51 | The Trust benefits from and cooperates with the wider local networks engaged in supporting well- being through partnering • Conwy County Borough Council - Open Spaces • Llandudno Town Council Bloom And Streetscape Environment Committee (BASE) • North Wales Wildlife Trust - Nature Reserve Team (NWWT) • Keep Wales Tidy Officer Gwyl Roche • The Woodland Trust • Mostyn Estates Limited – Local landowner • Local businesses keen to support our charitable objectives • Queens Head Pub Management |
| Other |
Reference and Administrative details
| Charity name | The Glanwydden & Valley Community Trust |
|---|---|
| Other name the charity uses | Ymddiriedolaeth Cymunedol Bro Glanwydden |
| Registered charity number | 1190984 |
| Charity’s principal address | Ty’n Celyn Glanwydden Llandudno Junction LL31 9JU |
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Michael Alan Bird | Chair | |||
| Martyn Wood Bottomley |
Treasurer | |||
| Elan Virginia Louise Rivers |
Secretary | |||
| Anita Gaye Howcroft-Jones |
Trustee | 01/09/2020 – 26/12/2020 Deceased |
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| 4 5 6 7 8 9 10 11 12 |
Mary Baillie Pritchard |
Trustee | ||
| Carole Anne Bottomley |
Trustee | |||
| Maureen Jones | Trustee | |||
| FelicityRuth Iliffe | Trustee | |||
| Joseph Andrew Scarratt |
Trustee | |||
| Leah Williams | Trustee | |||
| Martin Williams | Trustee | |||
| Donna Hutton | Trustee(Aug2022) | |||
| Andrea Pardon | Trustee(Aug2022) | |||
| 13 | Janet Marshall | Hon Trustee (Aug 2022) |
Honorary role only – no voting rights as of August 2022 |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
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| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc)
Date
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full name{s) Posltion (eg Secretary, Chair, etc) f07il r fi2 Date lo
| Charity Name Glanwydden and Valley community trust |
Charity Name Glanwydden and Valley community trust |
Charity Name Glanwydden and Valley community trust |
No (if any) 1190984 |
CC16a | |
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| For the period from |
Period start date 01/01/22 |
To | Period end date 31/12/22 |
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| Section A Receipts and payments | |||||
| A1 Receipts Balance carried forward 3,206 Grants 50 Plant sale 104 Summer market 2,676 Credit(Interest acct 20431235) 4 - - - 6,040 - - Sub total - Total receipts 6,040 A3 Payments Project cost – picnic bench 1,699 Project cost – new notice board 288 Project cost – memorial stone 1,491 Activity costs 162 Consumables 104 Public liability insurance 16 Bank service charge 72 Domain name renewal 32 - Sub total 3,864 - - Sub total - Total payments 3,864 Net of receipts/(payments) 2,176 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 2,176 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 3,206 50 104 2,676 4 - - - 6,040 - - - 6,040 1,699 288 1,491 162 104 16 72 32 - 3,864 - - - 3,864 2,176 - - 2,176 |
Last year to the nearest £ |
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| - | 3,206 | - | |||
| - | 50 | - | |||
| - | 104 | - | |||
| - | 2,676 | - | |||
| - | 4 | - | |||
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| - | 6,040 | - | |||
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| - | 6,040 | - | |||
| - | 1,699 | - | |||
| - | 288 | - | |||
| - | 1,491 | - | |||
| - | 162 | - | |||
| - | 104 | - | |||
| - | 16 | - | |||
| - | 72 | - | |||
| - | 32 | - | |||
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| - | 3,864 | - | |||
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| - | 3,864 | - | |||
| - | - | 2,176 | - | ||
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| - | - | 2,176 | - |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
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| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Unity bank balance (20429917) Unity bank balance (20431235) Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 72 2,104 - 2,176 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| to nearest £ Endowment funds |
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Signed by one or two trustees on behalf of all the trustees
Signature
Date of Print Name approval