Cylch Meithrin Llanfair Caereinion
AGM
Thursday 14/07/2022 (7pm)
Present:
Nia Chapman – Mudiad Meithrin Treasurer Ellen Davies – Staf Laura Williams- Chair thomas –parent James David- Parent parent
Sharon Vaughan - Staf Katy Watkin - Leonie Evans- Secretary Zoe Bayliss- Parent Katrina Bowen- Staf Keilly cornellLouise Thomas- Parent Kate Gittins-
Apologies:-
Karen Junor – Staf Nia Pryce- trustee
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AGM:
Agenda Item: Discussion / Comments: Action (what, when, who):
Chair report Laura Discussed the No action needed
improvements made in cylch over
the past year and the grants that
were received. She also thanked
everyone for the help with any
fundraising events.
Laura thanked all staf for their
hard work over the past year and
thanked the committee member
Leonie and Bethan for their
support over the past year.
Leader Report
Ellen give a brief overview of the
past year at cylch, funding and
how she hopes to move forward in
the coming year.
Treasurer report and Financial report shared with those
financial report for present and verbal explanation
2019-20 given by Katy Watkin.
Financial Situation Bills to be competed on a half- Trial and monitor.
currently (brief termly basis and snack to be
update) included on bills
Bills – Katy reported that there is money
stuck in the paypal account from
paypal the winter ball and that this
needed to be sorted.
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Fundraising: Discussed the Christmas Market. Laura to get in touch with the Christmas Market It was agreed by all who attended leisure centre and previous Bags 2 School the meeting that we would hold sellers that may like a table at the market on the first Sunday in the market. Put the event on December. facebook. Bags 2 School Fundraising and raffle to be arranged. Names/organiser Halloween Disco TBC. Keilly and Zoe ofered to be in charge of the Halloween disco
Appointed Committee:
Chair : Laura Williams (to remain)
Vice Chair: NEW James David
Secretary: NEW Zoe Bayliss
Treasurers: NEW Amy Griffiths, Pearl Human, Keilly Cornell-thomas
It was decided that we would hold a meeting to welcome the new committee members and hand over roles.
Meeting closed at 8.15pm
Cylch Meithrin Llanfair Caereinion - Accounts 2021/22
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Current Account:
Bank Balance on 01/04/2021: £15,343.56
Expenditure:
Utilities £2,597.47
Wages £29,945.39
Nest £2,190.35
HMRC £3,001.44
Admin/Misc £52,821.08
Total Expenditure: £90,555.73
Income:
Fees £9,747.75
Powys £46,070.47
Ceredigion £9,288.00
Fundraising/Misc £22,819.46
Total Income: £87,925.68
Unaccounted for: £0.00
Bank Balance on 31/03/2022: £12,713.51
Reserve/Savings Account:
Bank Balance on 01/04/2021: £15,725.49
Transferred in £17,000.00
Transferred out -£19,349.84
Interest £1.96
Bank Balance on 31/03/2022: £13,377.61
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Income
| Income | |
|---|---|
| Fees: | |
| April | £742.00 |
| May | £1,144.25 |
| June | £1,957.75 |
| July | £1,984.50 |
| August | £122.50 |
| September | £0.00 |
| October | £681.75 |
| November | £609.00 |
| December | £922.25 |
| January | £85.75 |
| February | £883.75 |
| March | £614.25 |
| Total: | £9,747.75 |
| Powys: | |
| April | £9,642.52 |
| May | £0.00 |
| June | £0.00 |
| July | £260.00 |
| August | £7,950.00 |
| September | £5,191.11 |
| October | £0.00 |
| November | £778.00 |
| December | £379.75 |
| January | £5,305.83 |
| February | £10,220.50 |
| March | £6,342.76 |
| Total: | £46,070.47 |
| Ceredigion: | |
| April | £1,017.00 |
| May | £938.25 |
| June | £1,269.00 |
| July | £1,287.00 |
| August | £643.50 |
| September | £0.00 |
| October | £825.75 |
| November | £587.25 |
| December | £942.75 |
| January | £479.25 |
| February | £778.50 |
| March | £519.75 |
| Total: | £9,288.00 |
Misc:
| April | £0.00 | |
|---|---|---|
| May | £151.05 | (A4C 1:1) |
| June | £215.80 | (A4C 1:1, Hope from staf) |
| July | £229.85 | (Dragon Bags, Summer Rafe) |
| August | £171.69 | (A4C 1:1) |
| September | £125.88 | (A4C 1:1) |
| October | £865.25 | (Roberts Recycling, Winter Fair, Stationery, Uniforms) |
| November | £300.00 | (Public Health Payment) |
| December | £7,425.10 | (Savings xfer, Donation, Christmas Gifts, Winter Fair, C |
| January | £6,544.00 | (savings xfer, Caulifower Group) |
| February | £668.64 | (savings xfer |
| March | £6,122.20 | (Savings Xfer, Rafe, Ti a Fi Grant) |
| Total: | £22,819.46 |
OVERALL: £87,925.68
| From Statements | From Statements | Diference | ||
|---|---|---|---|---|
| 04/21 | £11,401.52 | 04/21 | £11,401.52 | £0.00 |
| 05/21 | £2,294.80 | 05/21 | £2,233.55 | £61.25 |
| 06/21 | £3,381.30 | 06/21 | £3,442.55 | -£61.25 |
| 07/21 | £3,761.35 | 07/21 | £3,761.35 | £0.00 |
| 08/21 | £8,887.69 | 08/21 | £8,887.69 | £0.00 |
| 09/21 | £5,316.99 | 09/21 | £5,316.99 | £0.00 |
| 10/21 | £3,150.75 | 10/21 | £2,372.75 | £778.00 |
| 11/21 | £8,552.25 | 11/21 | £2,274.25 | £6,278.00 |
| 12/21 | £2,613.85 | 12/21 | £9,669.85 | -£7,056.00 |
| 01/22 | £12,414.83 | 01/22 | £12,414.83 | £0.00 |
| 02/22 | £12,698.39 | 02/22 | £12,551.39 | £147.00 |
| 03/22 | £13,464.21 | 03/22 | £13,598.96 | -£134.75 |
| £12.25 |
-hildren in Needl
778 6278 7056 147 -12.5
Expenditure
| Utilities: | ||
|---|---|---|
| April | £41.00 | (SP) |
| May | £361.65 | (Council Tax, SP, Bins, Oil) |
| June | £364.31 | (Council Tax, Water, SP, BT) |
| July | £79.57 | (Council Tax, SP) |
| August | £104.74 | (Water, Council Tax, SP) |
| September | £361.05 | (Water, Council Tax, Bins, SP,BT, ICO) |
| October | £335.51 | (Water, Oil, Council Tax,SP) |
| November | £104.77 | (Water, Council Tax, SP) |
| December | £249.13 | (Water, Council Tax, SP, BT) |
| January | £267.78 | (Water, Council Tax, Bins, Recycling, License |
| February | £104.77 | (Water, Council Tax, SP) |
| March | £223.19 | (Water, SP, BT) |
| Total: | £2,597.47 | |
| Wages: | ||
| April | £3,182.44 | |
| May | £2,757.30 | |
| June | £2,811.33 | |
| July | £2,864.00 | |
| August | £1,730.11 | |
| September | £1,956.74 | |
| October | £2,735.00 | |
| November | £2,397.33 | |
| December | £2,741.39 | |
| January | £2,487.92 | |
| February | £1,805.04 | |
| March | £2,476.79 | |
| Total: | £29,945.39 | |
| NEST: | ||
| April | £346.44 | |
| May | £189.18 | |
| June | £189.81 | |
| July | £200.50 | |
| August | £105.51 | |
| September | £129.08 | |
| October | £173.04 | |
| November | £137.57 | |
| December | £211.76 | |
| January | £189.83 | |
| February | £132.32 | |
| March | £185.31 | |
| Total: | £2,190.35 |
HMRC:
| April May June July August September October November December January February March Total: Admin/Misc: April May June July August September October November December January February March Total: OVERALL: |
£275.32 £354.60 £369.96 £435.04 £28.40 £139.84 £501.76 £280.04 £307.64 £186.72 £101.00 £21.12 £3,001.44 £1,417.71 (PAVO fees, Staf training, Plumbers, Mudiad £8,827.25 (Savings Trans, Cleaning, Resources, Plumb £981.53 (Plumbing, Hope) £3,491.50 (Cleaner, Cleaning supplies, Staf Flowers, S £118.75 (Overpayment of Fees, PAVO) £3,458.64 (Cool Milk, Plumbing) £1,094.53 (DBS Payments, Cleaning, Hope Education, £20.00 (Decorating) £9,213.85 (Windows(grant), Cleaner, Hope Education, £7,461.51 (Toilets (grant), Winter Fair expenses, Toilet £11,018.68 (savings xfer, Cleaning, Refurb (grant0, Vet £5,717.13 (Cleaner, Fun Day Expenses (grant), Decora £52,821.08 £90,555.73 |
|---|---|
e, SP)
| From Statements | From Statements | ||
|---|---|---|---|
| 04/21 | £5,262.91 | 04/21 | £5,262.91 |
| 05/21 | £16,049.27 | 05/21 | £12,489.98 |
| 06/21 | £1,157.65 | 06/21 | £4,716.94 |
| 07/21 | £8,800.72 | 07/21 | £7,070.61 |
| 08/21 | £382.60 | 08/21 | £2,087.51 |
| 09/21 | £6,045.35 | 09/21 | £6,045.35 |
| 10/21 | £4,839.84 | 10/21 | £4,839.84 |
| 11/21 | £11,431.56 | 11/21 | £2,939.71 |
| 12/21 | £6,881.36 | 12/21 | £12,723.77 |
| 01/22 | £7,944.32 | 01/22 | £10,593.76 |
| 02/22 | £15,638.60 | 02/22 | £13,161.81 |
| 03/22 | £6,146.75 | 03/22 | £8,623.54 |
d Res, Cleaning, Hope) bing, Staff Flowers, Handyman, Hope, Overpayment of fees back to parent)
Staff and Committee Thanks, Overpayment of fees back to parents, Windows, Can
Winter Wonderland Deposits, Dehumidifier, Flowers)
Decorator, Canopy (grant), Winter Ball deposits, Mudiad CDs) 582 consumables, Staff Training etc) ts, Toilet consumables, Hope Education) ator (grant, Velux Windows (grant))
Difference £0.00 £3,559.29 -£3,559.29 £1,730.11 -£1,704.91 25.20 - relates to 1 sept £0.00 £0.00 £8,491.85 -£5,842.41 -£2,649.44 £2,476.79 -£2,476.79 £25.20
opy deposit, toilet deposit)
Independent examination of Cylch Meithrin accounts 2021-2022
| Current Account: Bank Balance as of 1st April 2021 Expenditure: Utilities Wages Nest HMRC Admin/Misc Total expenditure Income: Fees Powys Ceredigion Fundraising/Misc Total income Unaccounted for: Bank balance as of 31st March 2022 Reserve / Savings Account: Bank Balance as of 1st April 2021 Transferred in Transferred out Interest Bank balance as of 31st March 2022 |
per Accounts 15,343.56 2,597.47 29,945.39 2,190.35 3,001.44 52,821.08 90,555.73 9,747.75 46,070.47 9,288.00 22,819.46 87,925.68 0.00 12,713.51 15,725.49 17,000.00 -19,349.84 1.96 13,377.61 |
Actual 15,343.56 2,597.47 29,945.39 2,190.35 3,001.44 52,821.08 90,555.73 9,747.75 46,070.47 9,288.00 22,819.46 87,925.68 0.00 12,713.51 15,725.49 17,000.00 -19,349.84 1.96 13,377.61 |
Difference | ||
|---|---|---|---|---|---|
| - - - - - - - - - - - - - - - - - - - |
Petty cash:
No petty cash records given to reconcile
Kirsty Benbow 31st January 2023