**Cylch Meithrin Llanfair Caereinion** ## **AGM** ## **Thursday 14/07/2022 (7pm)** ## _**Present:**_ Nia Chapman – Mudiad Meithrin Treasurer Ellen Davies – Staf Laura Williams- Chair thomas –parent James David- Parent parent Sharon Vaughan - Staf Katy Watkin - Leonie Evans- Secretary Zoe Bayliss- Parent Katrina Bowen- Staf Keilly cornellLouise Thomas- Parent Kate Gittins- ## _**Apologies:-**_ Karen Junor – Staf Nia Pryce- trustee **----- Start of picture text -----**
AGM:
Agenda Item: Discussion / Comments: Action (what, when, who):
Chair report Laura Discussed the No action needed
improvements made in cylch over
the past year and the grants that
were received. She also thanked
everyone for the help with any
fundraising events.
Laura thanked all staf for their
hard work over the past year and
thanked the committee member
Leonie and Bethan for their
support over the past year.
Leader Report
Ellen give a brief overview of the
past year at cylch, funding and
how she hopes to move forward in
the coming year.
Treasurer report and Financial report shared with those
financial report for present and verbal explanation
2019-20 given by Katy Watkin.
Financial Situation Bills to be competed on a half- Trial and monitor.
currently (brief termly basis and snack to be
update) included on bills
Bills – Katy reported that there is money
stuck in the paypal account from
paypal the winter ball and that this
needed to be sorted.
**----- End of picture text -----**
Fundraising: Discussed the Christmas Market. Laura to get in touch with the _Christmas Market_ It was agreed by all who attended leisure centre and previous _Bags 2 School_ the meeting that we would hold sellers that may like a table at the market on the first Sunday in the market. Put the event on December. facebook. Bags 2 School Fundraising and raffle to be arranged. Names/organiser Halloween Disco TBC. Keilly and Zoe ofered to be in charge of the Halloween disco Appointed Committee: Chair : Laura Williams (to remain) Vice Chair: NEW James David Secretary: NEW Zoe Bayliss Treasurers: NEW Amy Griffiths, Pearl Human, Keilly Cornell-thomas It was decided that we would hold a meeting to welcome the new committee members and hand over roles. Meeting closed at 8.15pm ## **Cylch Meithrin Llanfair Caereinion - Accounts 2021/22** **----- Start of picture text -----**
Current Account:
Bank Balance on 01/04/2021: £15,343.56
Expenditure:
Utilities £2,597.47
Wages £29,945.39
Nest £2,190.35
HMRC £3,001.44
Admin/Misc £52,821.08
Total Expenditure: £90,555.73
Income:
Fees £9,747.75
Powys £46,070.47
Ceredigion £9,288.00
Fundraising/Misc £22,819.46
Total Income: £87,925.68
Unaccounted for: £0.00
Bank Balance on 31/03/2022: £12,713.51
Reserve/Savings Account:
Bank Balance on 01/04/2021: £15,725.49
Transferred in £17,000.00
Transferred out -£19,349.84
Interest £1.96
Bank Balance on 31/03/2022: £13,377.61
**----- End of picture text -----**
## **Income** |**Income**|| |---|---| |**Fees:**|| |April|£742.00| |May|£1,144.25| |June|£1,957.75| |July|£1,984.50| |August|£122.50| |September|£0.00| |October|£681.75| |November|£609.00| |December|£922.25| |January|£85.75| |February|£883.75| |March|£614.25| |Total:|**£9,747.75**| |**Powys:**|| |April|£9,642.52| |May|£0.00| |June|£0.00| |July|£260.00| |August|£7,950.00| |September|£5,191.11| |October|£0.00| |November|£778.00| |December|£379.75| |January|£5,305.83| |February|£10,220.50| |March|£6,342.76| |Total:|**£46,070.47**| |**Ceredigion:**|| |April|£1,017.00| |May|£938.25| |June|£1,269.00| |July|£1,287.00| |August|£643.50| |September|£0.00| |October|£825.75| |November|£587.25| |December|£942.75| |January|£479.25| |February|£778.50| |March|£519.75| |Total:|**£9,288.00**| **Misc:** |April|£0.00|| |---|---|---| |May|£151.05|(A4C 1:1)| |June|£215.80|(A4C 1:1, Hope from staf)| |July|£229.85|(Dragon Bags, Summer Rafe)| |August|£171.69|(A4C 1:1)| |September|£125.88|(A4C 1:1)| |October|£865.25|(Roberts Recycling, Winter Fair, Stationery, Uniforms)| |November|£300.00|(Public Health Payment)| |December|£7,425.10|(Savings xfer, Donation, Christmas Gifts, Winter Fair, C| |January|£6,544.00|(savings xfer, Caulifower Group)| |February|£668.64|(savings xfer| |March|£6,122.20|(Savings Xfer, Rafe, Ti a Fi Grant)| |Total:|**£22,819.46**|| **OVERALL:** £87,925.68 |**From Statements**|**From Statements**|||**Diference**| |---|---|---|---|---| |04/21|£11,401.52|04/21|£11,401.52|£0.00| |05/21|£2,294.80|05/21|£2,233.55|£61.25| |06/21|£3,381.30|06/21|£3,442.55|-£61.25| |07/21|£3,761.35|07/21|£3,761.35|£0.00| |08/21|£8,887.69|08/21|£8,887.69|£0.00| |09/21|£5,316.99|09/21|£5,316.99|£0.00| |10/21|£3,150.75|10/21|£2,372.75|£778.00| |11/21|£8,552.25|11/21|£2,274.25|£6,278.00| |12/21|£2,613.85|12/21|£9,669.85|-£7,056.00| |01/22|£12,414.83|01/22|£12,414.83|£0.00| |02/22|£12,698.39|02/22|£12,551.39|£147.00| |03/22|£13,464.21|03/22|£13,598.96|-£134.75| |||||£12.25| -hildren in Needl 778 6278 7056 147 -12.5 ## **Expenditure** |**Utilities:**||| |---|---|---| |April|£41.00|(SP)| |May|£361.65|(Council Tax, SP, Bins, Oil)| |June|£364.31|(Council Tax, Water, SP, BT)| |July|£79.57|(Council Tax, SP)| |August|£104.74|(Water, Council Tax, SP)| |September|£361.05|(Water, Council Tax, Bins, SP,BT, ICO)| |October|£335.51|(Water, Oil, Council Tax,SP)| |November|£104.77|(Water, Council Tax, SP)| |December|£249.13|(Water, Council Tax, SP, BT)| |January|£267.78|(Water, Council Tax, Bins, Recycling, License| |February|£104.77|(Water, Council Tax, SP)| |March|£223.19|(Water, SP, BT)| |**Total:**|**£2,597.47**|| |**Wages:**||| |April|£3,182.44|| |May|£2,757.30|| |June|£2,811.33|| |July|£2,864.00|| |August|£1,730.11|| |September|£1,956.74|| |October|£2,735.00|| |November|£2,397.33|| |December|£2,741.39|| |January|£2,487.92|| |February|£1,805.04|| |March|£2,476.79|| |**Total:**|**£29,945.39**|| |**NEST:**||| |April|£346.44|| |May|£189.18|| |June|£189.81|| |July|£200.50|| |August|£105.51|| |September|£129.08|| |October|£173.04|| |November|£137.57|| |December|£211.76|| |January|£189.83|| |February|£132.32|| |March|£185.31|| |**Total:**|**£2,190.35**|| **HMRC:** |April
May
June
July
August
September
October
November
December
January
February
March
**Total:**
**Admin/Misc:**
April
May
June
July
August
September
October
November
December
January
February
March
**Total:**
**OVERALL:**|£275.32
£354.60
£369.96
£435.04
£28.40
£139.84
£501.76
£280.04
£307.64
£186.72
£101.00
£21.12
**£3,001.44**
£1,417.71 (PAVO fees, Staf training, Plumbers, Mudiad
£8,827.25 (Savings Trans, Cleaning, Resources, Plumb
£981.53 (Plumbing, Hope)
£3,491.50 (Cleaner, Cleaning supplies, Staf Flowers, S
£118.75 (Overpayment of Fees, PAVO)
£3,458.64 (Cool Milk, Plumbing)
£1,094.53 (DBS Payments, Cleaning, Hope Education,
£20.00 (Decorating)
£9,213.85 (Windows(grant), Cleaner, Hope Education,
£7,461.51 (Toilets (grant), Winter Fair expenses, Toilet
£11,018.68 (savings xfer, Cleaning, Refurb (grant0, Vet
£5,717.13 (Cleaner, Fun Day Expenses (grant), Decora
**£52,821.08**
**£90,555.73**| |---|---| e, SP) |From Statements|From Statements||| |---|---|---|---| |04/21|£5,262.91|04/21|£5,262.91| |05/21|£16,049.27|05/21|£12,489.98| |06/21|£1,157.65|06/21|£4,716.94| |07/21|£8,800.72|07/21|£7,070.61| |08/21|£382.60|08/21|£2,087.51| |09/21|£6,045.35|09/21|£6,045.35| |10/21|£4,839.84|10/21|£4,839.84| |11/21|£11,431.56|11/21|£2,939.71| |12/21|£6,881.36|12/21|£12,723.77| |01/22|£7,944.32|01/22|£10,593.76| |02/22|£15,638.60|02/22|£13,161.81| |03/22|£6,146.75|03/22|£8,623.54| d Res, Cleaning, Hope) bing, Staff Flowers, Handyman, Hope, Overpayment of fees back to parent) Staff and Committee Thanks, Overpayment of fees back to parents, Windows, Can Winter Wonderland Deposits, Dehumidifier, Flowers) Decorator, Canopy (grant), Winter Ball deposits, Mudiad CDs) 582 consumables, Staff Training etc) ts, Toilet consumables, Hope Education) ator (grant, Velux Windows (grant)) Difference £0.00 £3,559.29 -£3,559.29 £1,730.11 -£1,704.91 25.20 - relates to 1 sept £0.00 £0.00 £8,491.85 -£5,842.41 -£2,649.44 £2,476.79 -£2,476.79 **£25.20** opy deposit, toilet deposit) ## **Independent examination of Cylch Meithrin accounts 2021-2022** |**Current Account:**
Bank Balance as of 1st April 2021
Expenditure:
Utilities
Wages
Nest
HMRC
Admin/Misc
Total expenditure
Income:
Fees
Powys
Ceredigion
Fundraising/Misc
Total income
Unaccounted for:
**Bank balance as of 31st March 2022**
**Reserve / Savings Account:**
Bank Balance as of 1st April 2021
Transferred in
Transferred out
Interest
**Bank balance as of 31st March 2022**||**per Accounts**
15,343.56
2,597.47
29,945.39
2,190.35
3,001.44
52,821.08
90,555.73
9,747.75
46,070.47
9,288.00
22,819.46
87,925.68
0.00
**12,713.51**
15,725.49
17,000.00
-19,349.84
1.96
**13,377.61**||**Actual**
15,343.56
2,597.47
29,945.39
2,190.35
3,001.44
52,821.08
90,555.73
9,747.75
46,070.47
9,288.00
22,819.46
87,925.68
0.00
**12,713.51**
15,725.49
17,000.00
-19,349.84
1.96
**13,377.61**|**_Difference_**| |---|---|---|---|---|---| ||||||-
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-
-
-
-
-
-
-
-
-
-
-
-
-
-
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-| ## **Petty cash:** No petty cash records given to reconcile Kirsty Benbow 31st January 2023