CHARITY COMMISSION FOR ENGLAND AND WALES
Trustees' Annual Report for the period
From 01.01.2022 Period start date To 31.12.2022 Period end date
Charity name: The Shalbourne Village Hall
Charity registration number: 1190807
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are the provision and maintenance of a village hall for the use of the inhabitants of the Parishes of Shalbourne, Ham, Buttermere, Tidcombe and Fosbury, Grafton, Great Bedwyn, Little Bedwyn and Froxfeld in the County of Wiltshire and the Parishes of Hungerford and Inkpen in the County of Berkshire without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1 .17 and 1 .19 |
The CIO has continued with the programme of repair refurbishment and improvement initiated by the original charity (the Shalbourne Village Hall — 309309) and adopted by the CIO following the transfer of assets to it. The plans for the installation of a cinema in the Hall have been implemented with the installation of a hearing loop, public address system and cinema projector and screen. Several public flm shows have taken place sincetheinstallationof the |
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equipment. The Hall has been available for hire throughout this period being used for pilates, fencing, club meetings, council meetings and social interaction and crafting groups Statement confirming Para 1 .1 8 All Trustees have had sight of the whether the trustees document issued by the Charity have had regard to Commission on public benefit as part the guidance issued of their approval of this Trustees by the Charity Annual Report Commission on public benefit Additional information (optional) You may choose to include further statements where relevant about: SORP reference Policy on grant Para 1 .38 making Para 1 .38 Policy on social investment including program related investment Para 1 .38 Contribution made by volunteers Other
Achievements and Performance
referenc e
Summary of the main achievements of the Throughout the year, the Village charity, identifying the Hall has been made available by difference the charity's the CIO in accordance with its Para 1.20 work has made to the charitable objects. circumstances of its beneficiaries and any wider benefits to society as a whole.
The CIO has been conducting a review of the policies to be adopted in connection with the running of the Village Hall and is ongoing for the future guidance of the CIO.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against
objectives set Para 1 .41
Performance of
fundraising activities
against objectives set Para 1 .41
Investment
performance against
objectives Para 1 .41
Other
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Financial Review
Review of the Para 1.21 The total assets of the CIO were [£ charity's financial ]. These comprise unrestricted funds of position at the end of [£ ,] restricted income the period
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| funds of [£ ] and endowment funds of El O, 126.31 . The reserve policy of the original charity being the retention of a sum equivalent to two years' expenditure was adopted by the CIO but is subject to review. |
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|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserve Policy remains unchanged from 2020 to preserve a working fund in the current account |
| Amount of reserves held |
Para 1.22 | [£ ] |
| Reasons for holding zeroreserves |
Para 1.22 | n.a. |
| Details of fund materially in defcit |
Para 1 .24 | n.a. |
|---|---|---|
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties |
| Additional information (optional) |
You may choose to include further statements where relevant about:
| The charity's principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity's trusts: |
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|---|---|---|
| Type of governing document (trust deed, royalchaner) |
Para 1.25 | Constitution |
| How is the charity constituted? unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more |
Para 1.25 | The current trustees of the CIO are the frst trustees specifed in the constitution, other than the original chairman who resigned in November. The maximum number of trustees that the CIO can have is 9, and the minimum is 3. New trustees are appointed by the |
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| trustees | existing trustees in accordance with the terms of the constitution., The trustees are constantly looking for potential appointees having regard to the diverse skills that any such new appointee can bring for the beneft of the CIO |
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Additional information (optional)
You may choose to include further statements where
relevant about:
| relevant about: | ||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1 .51 | |
| The charity's organisational structure and any wider network with which the charity works |
Para 1 .51 | |
| Relationship with any related parties |
Para 1 .51 | |
| Other |
Reference and Administrative details
| Charityname | The ShalbourneVillageHallCIO |
|---|---|
| Other name the charity uses |
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| Registered charity number |
1190807 |
| Charity's principal address |
Holly Tree House Burr Lane |
6
Shalbourne Marlborough SN8 3PT
Names of the charity trustees who manage the charity
| Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Robert Ian Green |
Acting Chair | ||
| Ann Currie | |||
| Jane Elizabeth Cambell |
Honorary Secretary |
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| Nigel Kenneth Walter |
Honorary Treasurer |
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| Pollycox | |||
| Erica Barker | |||
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Corporate trustees — names of the directors at the date the report was approved
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Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
The Official Custodian for Charities
Funds held as custodian trustees on behalf of others
Description of the None assets held in this capacity Name and objects of n.a. the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements n.a. for safe custody and segregation of such assets from the charity's own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees Robert Green Signature(s) Full name(s) Robert Green Position (eg Acting Chair Secretary, Chair, etc ~~)~~ Date 24[th] August 2023
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The Shalbourne Village Hall
Accounts for the Year Ended 31 December 2022
Registered Charity no. 1190807
Sources of Income this year Fundraising Rent due Omicron Grant Parish Coun1 Grant Donations Tables and chair5 hire Sources of Rental Income this year 1,500 1,000 500 Furniture hire Private Hall hire Business Hire Village Organisations Hirè Rental, Net Fundraising, Running Costs and Reserve this year 6,000 4,000 2,000 Rental Income (Hall & fumiture) Nel Fundraising Running Costs Reserve
The Shalbourne Village Hall Registered Charity no. 1190807
Income and Expenditure Account for the year ended 31/12/22
| Income Rent due Electricity meter Hire of tables and chairs Fundraising Grants Donations Total income Expenditure Electricity Cleaning and sundries Insurance Water rates Central heating oil Subscription to Community Council Alcohol licence Cost of events Advertising Website costs Equipment Professional fees Total expenditure Surplus / - deficit of income over expenditure Transfer of net current assets from the old Charity 309309 Net movement in funds Net Current assets b/fwd Net Current assets c/fwd |
Notes | Restricted Unrestricted Income Endowment Total Total Funds Funds Funds this year last year £ £ £ £ £ 2,950.06 2,950.06 552.50 37.00 37.00 10.00 279.00 279.00 15.00 5,026.00 5,026.00 620.11 2,667.00 2,000.00 4,667.00 0.00 330.00 233.50 563.50 540.00 |
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| 4 5 6 3 7 8 |
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| £11,289.06 £2,233.50 £0.00 £13,522.56 £1,737.61 383.14 383.14 86.07 494.65 494.65 119.32 1,440.67 1,440.67 207.61 112.96 112.96 16.58 406.88 406.88 345.87 50.00 50.00 9.18 73.07 73.07 12.85 438.80 438.80 0.00 49.84 49.84 0.00 39.53 39.53 0.00 6,468.91 1,768.65 8,237.56 0.00 0.00 600.00 |
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| £9,958.45 £1,768.65 £0.00 £11,727.10 £1,397.48 |
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| £1,330.61 £464.85 £0.00 £1,795.46 £340.13 0.00 26,108.12 |
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| £1,330.61 £464.85 £0.00 £1,795.46 £26,448.25 £25,078.25 £1,370.00 £0.00 £26,448.25 £0.00 |
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| £26,408.86 £1,834.85 £0.00 £28,243.71 £26,448.25 |
Balance Sheet as at 31/12/22
Registered Charity no. 1190807
| Property Hall and adjoining land (nominal) Investments 41.75 COIF Accumulation shares Current Assets Debtors Deposit - Film licences Cash at Bank and in hand Total current assets Total Assets Current liabilities Creditors Net current assets Total Net assets Funds of the Charity Unrestricted funds Restricted income funds Endowment funds Reserve |
Notes | Restricted Unrestricted Income Endowment Total Total Funds Funds Funds this year last year £ £ £ £ £ 1.00 1.00 1.00 9,214.18 9,214.18 10,125.31 |
|---|---|---|
| 9 10 1.6 |
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| £0.00 £0.00 £9,215.18 £9,215.18 £10,126.31 2,274.39 2,274.39 1,084.55 150.00 150.00 0.00 24,013.17 1,834.85 25,848.02 25,761.95 |
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| £26,437.56 £1,834.85 £0.00 £28,272.41 £26,846.50 |
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| £26,437.56 £1,834.85 £9,215.18 £37,487.59 £36,972.81 |
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| 28.70 28.70 398.25 |
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| £26,408.86 £1,834.85 £0.00 £28,243.71 £26,448.25 |
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| £26,408.86 £1,834.85 £9,215.18 £37,458.89 £36,574.56 |
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| 20,408.86 20,408.86 20,678.25 1,834.85 1,834.85 1,370.00 9,215.18 9,215.18 10,126.31 6,000.00 6,000.00 4,400.00 |
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| £26,408.86 £1,834.85 £9,215.18 £37,458.89 £36,574.56 |
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The accounts were approved by the Trustees on the 24 August 2023 and were signed on their behalf by
Nigel Walter Hon. Treasurer
Internal Auditor's report to the Shalbourne Village Hall Management Committee
I have audited the financial statements in accordance with approved auditing standards. In my opinion the financial statements give a true and fair view of the Charity's affairs as at 31 December 2022 and of its surplus and cashflow for the year then ended. The statements comply with clause 24 of the governing document dated 10 February 2020.
Erica Barker Hon. Internal Auditor date 6/6/23
Notes to the accounts
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1 Accounting Policy
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1.1 The Hall's financial year ends on 31 December.
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1.2 Accounts are produced under the historic cost convention, on an accruals basis and using the natural activities method.
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1.3 Fund based accounts are prepared, in accordance with the Charities Commission guidelines, dividing the Hall's financial assets into unrestricted funds which may be used for the Hall's general charitable purposes, restricted income funds which may only be used for the purpose for which the income was received and endowment funds.
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1.4 The market value of the land and building is not known and therefore it is shown in the accounts with a nominal value.
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1.5 Fixed assets and equipment are not depreciated. The full cost of purchases is written off on acquisition.
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1.6 Reserves are maintained for the purpose of keeping the Hall going, even if not in use, for a period of two years. The policy is to hold the equivalent of two years' running costs in the reserve. The amount is adjusted at each year end to twice the running costs for the most recent year.
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2 The comparative figures for last year are from 25 October which was the date of the transfer of net assets from the old Charity.
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3 The higher cost of insurance is mostly due to an updating of the reinstatement valuation of the building to £942,000.00 further to a reinstatement cost assessment commissioned by the Trustees. The figure has been indexed to £1,027,722.
Notes to the accounts continued
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Fundraising Online book sales Hall book sales May Day Fair teas Open garden Classic Car Show teas Film shows Grants Wiltshire Council - Omicron grant Shalbourne Parish Council Donations Cinema equipment General donations Cost of events Classic Car Show teas - pitch fee Film licences Equipment purchases Wireless central heating programmer Fire extinguisher Cinema / PA system Window blind (re: cinema installation) Debtors Debtors Prepaid expenses Creditors Creditors Accrued expenses |
Restricted Unrestricted Income Endowment Total Total Funds Funds Funds this year last year £ £ £ £ £ 965.31 965.31 137.21 1,267.40 1,267.40 482.90 723.00 723.00 0.00 957.29 957.29 0.00 720.00 720.00 0.00 393.00 393.00 0.00 |
|---|---|---|
| £5,026.00 £0.00 £0.00 £5,026.00 £620.11 |
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| 2,667.00 2,667.00 0.00 2,000.00 2,000.00 0.00 |
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| £2,667.00 £2,000.00 £0.00 £4,667.00 £0.00 |
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| 233.50 233.50 540.00 330.00 330.00 0.00 |
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| £330.00 £233.50 £0.00 £563.50 £540.00 |
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| 20.00 20.00 0.00 418.80 418.80 0.00 |
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| £438.80 £0.00 £0.00 £438.80 £0.00 |
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| 231.19 231.19 0.00 99.30 99.30 0.00 5,726.79 1,603.50 7,330.29 0.00 411.63 165.15 576.78 0.00 |
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| £6,468.91 £1,768.65 £0.00 £8,237.56 £0.00 |
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| 1,410.41 1,410.41 622.37 863.98 863.98 462.18 |
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| £2,274.39 £0.00 £0.00 £2,274.39 £1,084.55 |
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| 28.70 28.70 373.33 0.00 24.92 |
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| £28.70 £0.00 £0.00 £28.70 £398.25 |