CHARITY COMMISSION FOR ENGLAND AND WALES ## Trustees' Annual Report for the period From 01.01.2022 Period start date To 31.12.2022 Period end date Charity name: The Shalbourne Village Hall Charity registration number: 1190807 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary
of
the
purposes
of
the
charity as set out in its
governing document|Para 1.17|The objects of the CIO are the
provision and maintenance of a
village hall for the use of the
inhabitants of the Parishes of
Shalbourne, Ham, Buttermere,
Tidcombe and Fosbury, Grafton,
Great Bedwyn, Little Bedwyn and
Froxfeld in the County of Wiltshire
and the Parishes of Hungerford and
Inkpen in the County of Berkshire
without distinction of political,
religious or other opinions, including
use for:
(a) meetings, lectures and classes,
and (b) other forms of recreation
and leisure time occupation, with
the object of improving the
conditions of life for the inhabitants| |Summary of the main
activities in relation to
those purposes for the
public beneft, in
particular,
the
activities, projects or
services identifed in
the accounts.|Para 1 .17 and
1 .19|The CIO has continued with the
programme of repair refurbishment
and improvement initiated by the
original charity (the Shalbourne
Village Hall — 309309) and adopted
by the CIO following the transfer of
assets to it. The plans for the
installation of a cinema in the Hall
have been implemented with the
installation of a hearing loop, public
address system and cinema
projector and screen. Several
public flm shows have taken place
sincetheinstallationof the| 1 equipment. The Hall has been available for hire throughout this period being used for pilates, fencing, club meetings, council meetings and social interaction and crafting groups Statement confirming Para 1 .1 8 All Trustees have had sight of the whether the trustees document issued by the Charity have had regard to Commission on public benefit as part the guidance issued of their approval of this Trustees by the Charity Annual Report Commission on public benefit Additional information (optional) You may choose to include further statements where relevant about: SORP reference Policy on grant Para 1 .38 making Para 1 .38 Policy on social investment including program related investment Para 1 .38 Contribution made by volunteers Other ## Achievements and Performance referenc e Summary of the main achievements of the Throughout the year, the Village charity, identifying the Hall has been made available by difference the charity's the CIO in accordance with its Para 1.20 work has made to the charitable objects. circumstances of its beneficiaries and any wider benefits to society as a whole. The CIO has been conducting a review of the policies to be adopted in connection with the running of the Village Hall and is ongoing for the future guidance of the CIO. **----- Start of picture text -----**
2
**----- End of picture text -----**
## Additional information (optional) You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set Para 1 .41
Performance of
fundraising activities
against objectives set Para 1 .41
Investment
performance against
objectives Para 1 .41
Other
**----- End of picture text -----**
## Financial Review Review of the Para 1.21 The total assets of the CIO were [£ charity's financial ]. These comprise unrestricted funds of position at the end of [£ ,] restricted income the period 3 |||funds of
[£ ] and endowment funds
of El O, 126.31 .
The reserve policy of the original
charity being the retention of a
sum equivalent to two years'
expenditure was adopted by the
CIO but is subject to review.| |---|---|---| |Statement
explaining the policy
for holding reserves
stating why they are
held|Para 1.22|Reserve
Policy
remains
unchanged from 2020 to
preserve a working fund in the
current account| |Amount of reserves
held|Para 1.22|[£ ]| |Reasons for holding
zeroreserves|Para 1.22|n.a.| |Details of fund
materially in defcit|Para 1 .24|n.a.| |---|---|---| |Explanation of any
uncertainties
about
the charity continuing
as a going concern|Para 1.23|No uncertainties| |Additional information (optional)||| You may choose to include further statements where relevant about: |The
charity's
principal sources of
funds (including any
fundraising)|Para 1.47|| |---|---|---| |Investment policy
and
objectives
including
any
social investment
policy adopted|Para 1.46|| |A description of the
principal risks facing
the charity|Para 1.46|| |Other||| ## Structure, Governance and Management |Description of charity's
trusts:||| |---|---|---| |Type of governing
document (trust deed,
royalchaner)|Para 1.25|Constitution| |How is the charity
constituted?
unincorporated
association, CIO)|Para 1.25|CIO| |Trustee
selection
methods
including
details
of
any
constitutional
provisions e.g.
election to post or
name of any person or
body
entitled
to
appoint one or more|Para 1.25|The current trustees of the CIO are
the frst trustees specifed in the
constitution, other than the original
chairman who resigned in
November. The maximum number
of trustees that the CIO can have is
9, and the minimum is 3. New
trustees are appointed by the| 5 |trustees||existing trustees in accordance with
the terms of the constitution., The
trustees are constantly looking for
potential appointees having regard
to the diverse skills that any such
new appointee can bring for the
beneft of the CIO| |---|---|---| |||| ## Additional information (optional) You may choose to include further statements where relevant about: |||relevant about:| |---|---|---| |Policies
and
procedures adopted for
the induction and
training of trustees|Para 1 .51|| |The
charity's
organisational
structure and any
wider network with
which the charity
works|Para 1 .51|| |Relationship with any
related parties|Para 1 .51|| |Other||| ## Reference and Administrative details |Charityname|The ShalbourneVillageHallCIO| |---|---| |Other name the charity
uses|| |Registered charity
number|1190807| |Charity's principal
address|Holly Tree House
Burr Lane| 6 Shalbourne Marlborough SN8 3PT Names of the charity trustees who manage the charity |Trustee name|Ofce (if any)|Dates acted if not for
whole year|Name of person (or body)
entitled
to
appoint
trustee (ifany)| |---|---|---|---| |Robert Ian
Green|Acting Chair||| |Ann Currie|||| |Jane Elizabeth
Cambell|Honorary
Secretary||| |Nigel Kenneth
Walter|Honorary
Treasurer||| |Pollycox|||| |Erica Barker|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| 1 2 3 4 5 6 7 8 9 10 Corporate trustees — names of the directors at the date the report was approved 7 ## Director name ## Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year The Official Custodian for Charities ## Funds held as custodian trustees on behalf of others Description of the None assets held in this capacity Name and objects of n.a. the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements n.a. for safe custody and segregation of such assets from the charity's own assets ## Additional information (optional) Names and addresses of advisers (Optional information) ## Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) 8 ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees Robert Green Signature(s) Full name(s) Robert Green Position (eg Acting Chair Secretary, Chair, etc ~~)~~ Date 24[th] August 2023 9 ## **The Shalbourne Village Hall** **Accounts for the Year Ended 31 December 2022** **Registered Charity no. 1190807** Sources of Income this year Fundraising Rent due Omicron Grant Parish Coun￿1 Grant Donations Tables and chair5 hire Sources of Rental Income this year 1,500 1,000 500 Furniture hire Private Hall hire Business Hire Village Organisations Hirè Rental, Net Fundraising, Running Costs and Reserve this year 6,000 4,000 2,000 Rental Income (Hall & fumiture) Nel Fundraising Running Costs Reserve ## **The Shalbourne Village Hall Registered Charity no. 1190807** **Income and Expenditure Account for the year ended 31/12/22** |**Income**
Rent due
Electricity meter
Hire of tables and chairs
Fundraising
Grants
Donations
**Total income**
**Expenditure**
Electricity
Cleaning and sundries
Insurance
Water rates
Central heating oil
Subscription to Community Council
Alcohol licence
Cost of events
Advertising
Website costs
Equipment
Professional fees
**Total expenditure**
**Surplus / - deficit of income over expenditure**
Transfer of net current assets from the old Charity 309309
**Net movement in funds**
**Net Current assets b/fwd**
**Net Current assets c/fwd**|**Notes**|**Restricted**
**Unrestricted**
**Income**
**Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**this year**
**last year**
**£**
**£**
**£**
**£**
**£**
2,950.06
2,950.06
552.50
37.00
37.00
10.00
279.00
279.00
15.00
5,026.00
5,026.00
620.11
2,667.00
2,000.00
4,667.00
0.00
330.00
233.50
563.50
540.00| |---|---|---| ||4
5
6
3
7
8|| |||**£11,289.06**
**£2,233.50**
**£0.00**
**£13,522.56**
**£1,737.61**
383.14
383.14
86.07
494.65
494.65
119.32
1,440.67
1,440.67
207.61
112.96
112.96
16.58
406.88
406.88
345.87
50.00
50.00
9.18
73.07
73.07
12.85
438.80
438.80
0.00
49.84
49.84
0.00
39.53
39.53
0.00
6,468.91
1,768.65
8,237.56
0.00
0.00
600.00| |||**£9,958.45**
**£1,768.65**
**£0.00**
**£11,727.10**
**£1,397.48**| |||**£1,330.61**
**£464.85**
**£0.00**
**£1,795.46**
**£340.13**
0.00
26,108.12| |||**£1,330.61**
**£464.85**
**£0.00**
**£1,795.46**
**£26,448.25**
**£25,078.25**
**£1,370.00**
**£0.00**
**£26,448.25**
**£0.00**| |||**£26,408.86**
**£1,834.85**
**£0.00**
**£28,243.71**
**£26,448.25**| ## **Balance Sheet as at 31/12/22** ## **Registered Charity no. 1190807** |**Property**
Hall and adjoining land (nominal)
**Investments**
41.75 COIF Accumulation shares
**Current Assets**
Debtors
Deposit - Film licences
Cash at Bank and in hand
**Total current assets**
**Total Assets**
**Current liabilities**
Creditors
**Net current assets**
**Total Net assets**
**Funds of the Charity**
Unrestricted funds
Restricted income funds
Endowment funds
Reserve|**Notes**|**Restricted**
**Unrestricted**
**Income**
**Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**this year**
**last year**
**£**
**£**
**£**
**£**
**£**
1.00
1.00
1.00
9,214.18
9,214.18
10,125.31| |---|---|---| ||9
10
1.6|| |||**£0.00**
**£0.00**
**£9,215.18**
**£9,215.18**
**£10,126.31**
2,274.39
2,274.39
1,084.55
150.00
150.00
0.00
24,013.17
1,834.85
25,848.02
25,761.95| |||**£26,437.56**
**£1,834.85**
**£0.00**
**£28,272.41**
**£26,846.50**| |||**£26,437.56**
**£1,834.85**
**£9,215.18**
**£37,487.59**
**£36,972.81**| |||28.70
28.70
398.25| |||**£26,408.86**
**£1,834.85**
**£0.00**
**£28,243.71**
**£26,448.25**| |||| |||**£26,408.86**
**£1,834.85**
**£9,215.18**
**£37,458.89**
**£36,574.56**| |||20,408.86
20,408.86
20,678.25
1,834.85
1,834.85
1,370.00
9,215.18
9,215.18
10,126.31
6,000.00
6,000.00
4,400.00| |||**£26,408.86**
**£1,834.85**
**£9,215.18**
**£37,458.89**
**£36,574.56**| |||| The accounts were approved by the Trustees on the 24 August 2023 and were signed on their behalf by Nigel Walter Hon. Treasurer ## **Internal Auditor's report to the Shalbourne Village Hall Management Committee** I have audited the financial statements in accordance with approved auditing standards. In my opinion the financial statements give a true and fair view of the Charity's affairs as at 31 December 2022 and of its surplus and cashflow for the year then ended. The statements comply with clause 24 of the governing document dated 10 February 2020. Erica Barker Hon. Internal Auditor date 6/6/23 ## **Notes to the accounts** - 1 **Accounting Policy** - 1.1 The Hall's financial year ends on 31 December. - 1.2 Accounts are produced under the historic cost convention, on an accruals basis and using the natural activities method. - 1.3 Fund based accounts are prepared, in accordance with the Charities Commission guidelines, dividing the Hall's financial assets into unrestricted funds which may be used for the Hall's general charitable purposes, restricted income funds which may only be used for the purpose for which the income was received and endowment funds. - 1.4 The market value of the land and building is not known and therefore it is shown in the accounts with a nominal value. - 1.5 Fixed assets and equipment are not depreciated. The full cost of purchases is written off on acquisition. - 1.6 Reserves are maintained for the purpose of keeping the Hall going, even if not in use, for a period of two years. The policy is to hold the equivalent of two years' running costs in the reserve. The amount is adjusted at each year end to twice the running costs for the most recent year. - 2 The comparative figures for last year are from 25 October which was the date of the transfer of net assets from the old Charity. - 3 The higher cost of insurance is mostly due to an updating of the reinstatement valuation of the building to £942,000.00 further to a reinstatement cost assessment commissioned by the Trustees. The figure has been indexed to £1,027,722. ## **Notes to the accounts continued** |4
5
6
7
8
9
10|**Fundraising**
Online book sales
Hall book sales
May Day Fair teas
Open garden
Classic Car Show teas
Film shows
**Grants**
Wiltshire Council - Omicron grant
Shalbourne Parish Council
**Donations**
Cinema equipment
General donations
**Cost of events**
Classic Car Show teas - pitch fee
Film licences
**Equipment purchases**
Wireless central heating programmer
Fire extinguisher
Cinema / PA system
Window blind (re: cinema installation)
**Debtors**
Debtors
Prepaid expenses
**Creditors**
Creditors
Accrued expenses|**Restricted**
**Unrestricted**
**Income**
**Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**this year**
**last year**
**£**
**£**
**£**
**£**
**£**
965.31
965.31
137.21
1,267.40
1,267.40
482.90
723.00
723.00
0.00
957.29
957.29
0.00
720.00
720.00
0.00
393.00
393.00
0.00| |---|---|---| |||**£5,026.00**
**£0.00**
**£0.00**
**£5,026.00**
**£620.11**| |||2,667.00
2,667.00
0.00
2,000.00
2,000.00
0.00| |||**£2,667.00**
**£2,000.00**
**£0.00**
**£4,667.00**
**£0.00**| |||233.50
233.50
540.00
330.00
330.00
0.00| |||**£330.00**
**£233.50**
**£0.00**
**£563.50**
**£540.00**| |||20.00
20.00
0.00
418.80
418.80
0.00| |||**£438.80**
**£0.00**
**£0.00**
**£438.80**
**£0.00**| |||231.19
231.19
0.00
99.30
99.30
0.00
5,726.79
1,603.50
7,330.29
0.00
411.63
165.15
576.78
0.00| |||**£6,468.91**
**£1,768.65**
**£0.00**
**£8,237.56**
**£0.00**| |||1,410.41
1,410.41
622.37
863.98
863.98
462.18| |||**£2,274.39**
**£0.00**
**£0.00**
**£2,274.39**
**£1,084.55**| |||28.70
28.70
373.33
0.00
24.92| |||**£28.70**
**£0.00**
**£0.00**
**£28.70**
**£398.25**|