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2021-12-31-accounts

Trustees’ Annual Report for the period

From 01.01.2021 Period start date To 31.12.2021 Period end date Charity name: The Shalbourne Village Hall

Charity registration number: 1190807

Objectives and Activities

SORP reference Summary of the purposes Para 1.17 The objects of the CIO are the provision of the charity as set out in and maintenance of a village hall for its governing document the use of the inhabitants of the Parishes of Shalbourne, Ham, Buttermere, Tidcombe and Fosbury, Grafton, Great Bedwyn, Little Bedwyn and Froxfield in the County of Wiltshire and the Parishes of Hungerford and Inkpen in the County of Berkshire without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants Summary of the main Para 1.17 and 1.19 activities in relation to The transition of the original charity– those purposes for the (the Shalbourne Village Hall – 309309) public benefit, in into a Charitable Incorporated particular, the activities, Organisation was completed on 25[th] projects or services October when the assets of the original identified in the accounts. charity were vested in this charity. The lockdown restrictions prevented the use of the Village Hall during the early part of the year. Notwithstanding the restrictions the programme of repair refurbishment and improvement which had been initiated by the original charity were continued throughout the year by the trustees of the original charity and subsequentially by the

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Trustees of the Charity with the roof of the kitchen being replaced and other roofing repairs being undertaken. Plans for the installation of a cinema in the Hall were finalised and grants sought towards these costs, culminating in the placing of an order for the purchase and installation of the appropriate equipment.

Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

All Trustees have had sight of the document issued by the Charity Commission on public benefit as part of their approval of this Trustees Annual Report

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 Policy on social Para 1.38 investment including program related investment Contribution made by Para 1.38 volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the
Para 1.20 Throughout the year when not subject
to lockdown, the Village Hall has been
made available by the original charity
and subsequently by the CIO in
accordance with the charitable objects

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charity, identifying the of both charities, with full observance
difference the charity’s where appropriate of the COVID
work has made to the guidelines laid down by the
circumstances of its government.
beneficiaries and any
wider benefits to society
as a whole.
Following the transfer of assets to the
CIO, a review of the policies to be
adopted in connection with the running
of the Village Hall has commenced and
is ongoing for the future guidance of
the CIO.
The CIO reintroduced its monthly book
sales for the benefit of the village and
the surrounding villages, once COVID
restrictions were lifted to enable these
to occur. The CIO also hosted a harvest
supper for the village as well as a
Christmas gift market.
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Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

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Review of the charity’s Para 1.21 The total assets of the charity were
financial position at the £36,574.56. These comprise
end of the period unrestricted funds of £25,078.25,
restricted income funds of £1,370.00
and endowment funds of £10,126.31.
The reserve policy of the old charity
being the retention of a sum
equivalent to two years’ expenditure
was adopted by the Charity but is
subject to review.
Statement explaining Para 1.22 Reserve Policy remains unchanged
the policy for holding from 2019 to preserve a working fund
reserves stating why in the current account
they are held
Amount of reserves held Para 1.22 £4,400.00
Reasons for holding zero Para 1.22 n.a.
reserves
Details of fund materially Para 1.24 n.a.
in deficit
Explanation of any Para 1.23 No uncertainties
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any Para 1.47 fundraising) Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the Para 1.46 charity Other

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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document (trust deed,
royal charter)
How is the Para 1.25 CIO
charity
constituted?
(e.g
unincorporated
association, CIO)
Trustee selection methods Para 1.25 The current trustees of the CIO are the
including details of any first trustees specified in the
constitutional provisions constitution, other than the original
e.g. election to post or chairman who resigned in November.
name of any person or The maximum number of trustees that
body entitled to appoint the CIO can have is 9, and the
one or more trustees minimum is 3. New trustees are
appointed by the existing trustees in
accordance with the terms of the
constitution., The trustees are
constantly looking for potential
appointees having regard to the diverse
skills that any such new appointee can
bring for the benefit of the CIO.
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Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider network Para 1.51 with which the charity works Relationship with any related parties Para 1.51

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Other

Reference and Administrative details

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Charity name The Shalbourne Village Hall CIO
Other name the charity
uses
Registered charity 1190807
number
Charity’s principal Holly Tree House
address Burr Lane
Shalbourne
Marlborough
SN8 3PT
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Names of the charity trustees who manage the charity

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Dates acted if not for Name of person (or body)
Trustee name Office (if any) whole year entitled to appoint trustee
(if any)
Nigel Baldock Chair Resigned 10/11/21
Ann Currie
Jane Elizabeth Secretary
Campbell
Nigel Kenneth Treasurer
Walter
Polly Cox
Robert Ian Acting Chair 11/11/21
Green
Erica Barker
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3

4

5

6

6 7 8

10

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Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
The Official Custodian for
Charities
Funds held as custodian trustees on behalf of others
Description of the assets None
held in this capacity
Name and objects of the n.a.
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements n.a.
for safe custody and
segregation of such
assets
from the charity’s own
assets
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Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Robert Green Position (eg Acting Chair Secretary, Chair, etc)

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Date 27 June 2022

Restricted
Unrestricted Income Endowment Total
Notes Funds Funds tr'unds this year
E fl
Income
Rentdue 552.50 552.50
Electricitymeter 10.00 10.00
Hireoftables andchairs 15.00 15.00
Fundraising 3 620.11 620.t1
Donations 5 540.00 540.00
Total income ft,l97.6t f540.00 f0-00ft,731.6l
Exoenditure
Eleckicif 86.07 86.07
Cleaningand sundries t19.32 119.32
Insurance 207.61 20'1.61
W'aterrates 16.58 16.s8
Central heatingoil 345.87 345.81
Subscription toCommunity Council 9.18 9.18
Alcohollicence 12.8s 12.85
Professionalfees 600.00 600.00
Total expenditure f1,397.48 f0.00 f0.00 f1,397.48
Surplus/- deficitofincomeoverexpenditure -f199.87f,s40.00 f0.00
f340.13
TransferofnetcurrentassetsfromtheoldCharity 309309 9 25,278.12830.00 26,108.12
Netmovementinfunds f25,078.25t1,370.00 f0.00926,448.25
NetCurrentassetsb/fwd f.0.00 90.00 f0.00 f0.00
NetCurrentassetsc/lwd f25,078.25 f1,370.00 f0.00f26,448.25

Restricted
Unrestricted Income Endowment Total Total
Notes Funds Fulds Funds this year lastyear
Income I s {
Rent due 1,375.00 1,375.00 677.50
Electricitymeter t0.00 10.00 0.00
Hire oftablesandchairs 77.40 17.00 4.00
Fundraising 3 3,538.03 3,538.03 1,438.30
Grants 4 r6,731 .00 I6,731 .00 19,801.00
Donations 5 1,370.00 1,370.00 30s.00
Sundry income 35.00 35.00 0.00
Total income 921,766.03f,1,370.00 s0.00 f,23,136.03 f22,225.8A
Expenditure
Electricity 248.43 248.43 209.18
Cleaningandsundries 779.89 779.89 523.50
W'ebsite costs 0.00 0.00 81.18
Insurance 603.90 603.90 287.66
Waterrates 69.39 69.39 37.88
Central heatingoil 345.87 345.87 15s.89
Subscription toCommunity Council 50.00 50.00 50.10
Alcohollicence 70.58 70.58 69.92
Costoffundraisingevents 230.00 230.00 0.00
Bookshelves 0.00 0.00 34.00
Electrical work 6 0.00 0.00 468.00
Equipmentpurchases 1 120.00 120.00 2,407.10
Building works 8 13,114.00 13,r14.00 18,8'
Professionalfees 600.00 600.00 0.00
Total expenditure t"16.232.06 c0.00 t0.00 f16,232.06f23,199.15
Surplus/- deficitofincomeover expenditure t5,533.97 t1,370.00 f,0.00 f.6,903.97-f,973.3s
Movementoffunds 0.00 0.00
Net movement in funds 95,533.97 !1,370.00 f,0.00 f6,903.97-9973.35
NetCurrentassetsb/fwd &19,544.29 90.00 90.00f19,544.28f20,517.63
NetCurrentassetsc/fwd f25,078.25 f1,370.00 f,0.00126,448.25f19,544.28

RegisteredCharitiesnos.119080 7&309309
Restricted
Unresfricted Income Endowment Total Total
Notes Funds Funds Funds this year lastyear
! g g I I
Pronertr,
Hallandadjoining land (nominal) 9 1.00 1.00 1.00
lnvestments
41.75 COIF Accumulationshares 9 10,125.31t0,125.318,625.68
f0.00 f0.00L10,126.31 f,10,126.31t8,626.68
CurrentAssets
Debtors 10 1,084.ss 1,084.55 299.69
Cash atBankandinhand 24,391.9s 1,370.00 25,761.95 19,s90.44
Totalcurrentassets f',25,476.50f1,370.00 f0.00 f,,26,846.50 C19,890.13
TotalAssets 925,476.5091,370.00 910,126.31 936,972.81 f,28,516.81
CurrentIiabilities
Creditors 11 398.25 398.2s 345.85
Netcurrentassets L25,078.2591,370.00 f0.00 f26,448.25 f19,544.28
Netassets 925,A78.25 f,1,370.00f,10.126.31 936,574.56 f28,170.96
Funds oftheCharitv
Unrestricted funds 25,078.25 25,078.25 19,s44.28
Restricted income funds 1.370.00 1,370.00 0.00
Endowment funds 10,126.31 10,126.31 8,626.68
f25,078.25f,1,370.00f1a,126.31 936,574.56 f28,17$.96

ResisteredCharitvno.I190807
Restricted Transferred
Unrestricted Income Endowment Total Net Assets
Notes Funds Funds Funds this year from309309
! g & L
ProDertv
Hallandadjoiningland(nominal) 9 1.00 1.00 1.00
lnvestments
41.75COIF Accumulationshares 9 10,125.3110,125.319.677.73
f,o.00 f,0.00f10,126.31 *tal263t
99,678.73
CurrentAssets
Debtors 10 i,084.55 1,084.s5 869.7s
CashatBankandinhand 24,391.95 1,370.00 25,761.9s 25,106.46
Total currentassets f25,416.50f,1,370.00 f,0.00 f,26,846.50126,516.21
TotalAssets 925,416.50 91,370.00910,126.31 936,972.815.36,254,94
Current Iiabilities
Creditors 11 398.2s 398.2s 468.09
Net currentassets 925,078.25f1,370.00 s0.00 926,448.25f26,108.t2
Netassets i25,078.25f1,370.00 f,10,I26.31 836,574.56f,35,796.95
Funds of theCharit],
Unrestricted funds 25,078.2s 25,078.25 25,278.t2
Restricted income firnds 1,370.00 1,370.00 830.00
Endowmentfunds 10,126.31 10,126.31 9,678.73
f25,07825f1,370.009t0,126.31 f36,514.56f,35,786.85

Resfricted Resfricted
Unrestricted Income Endowment Total Total
Notes tr'unds Funds Funds thisyear lastyear
s + & &
Income
Rentdue 822.s0 822.50 677.50
Hire oftables and chairs 62.00 62.00 4.00
Fundraising 3 )ql707 2,917.92 t,438.30
Grants 4 16,731.00 16,731.00 19.801 .00
Donations 5 830.00 830.00 305.00
Sundry income 35.00 35.00 0.00
Total income f20,568.42 f830.00 f0.00 f21,398.42 922,225.80
Exuenditure
Electricity 162.36 162.36 209.18
Cleaningandsundries 660.5'7 660.57 523.50
Websitecosts 0.00 0.00 81.18
Insurance 396.29 396.29 287.66
Waterrates 52.81 52.81 37.88
Central heatingoil 0.00 0.00 155.89
Subscription toCommunity Council 40.82 .10.82 50.10
Alcohoilicence 57.73 57.13 69.92
Costoffundraising events 230.00 230.00 0.00
Bookshelves 0.00 0.00 34.00
Electricalwork 6 0.00 0.00 468,00
Equipmentpurchases 7 120.00 120.00 2,407.10
Building works 8 13,114.00 l3.t14.00 18,874.74
Total expenditure f,14,834.58 t0.00 f0.00 f,14,834.58 L23,199.15
Surplus/-deficitof income over expenditure s5,733.84 f830.00 f0.00 f6,563.84-{973.35
TransferofnetcurrentassetstotheCIOI190807 I (2s,278.12) (830.00) (26,108.r2) 0.00
Net movementinfunds +19,544.28 f,0.00 s0.00 -919,544.28-f973.35
NetCurrentassetsb/fwd tt9,544.28
f0.00
f0.00 919,544.28 f20,517.63
NetCurrentassetsc/fwd s0.00 f0.00 s0.00 f,0.00 ft9,544.28

ResisteredCharitvno. 309309
Restricted
Unrestricted Income Endowment TotaI Total
Notes Funds Funds Funds this year lastyear
g g g g g
Prooertv
Hallandadjoining land (nominal) 9 0.00 1.00
Investments
41.75 COIF Accumulationshares 9 0.00
8,625.68
f0.00 t0.00 f0.00 i0.00 f8,626.68
CurrentAssets
Debtors 10 0.00 299.69
Cash atBankandinhand 0.00 19,s90.44
Totalcurrentassets f,0.00 *,0.00 f0.00 s0.00f,l9,890.13
TotalAssets t0.00 s,0.00 f,0.00 f,0.00928,516.81
Current liabilities
Creditors 11 0.00 345.85
Netcurrentassets f,O.00 t0.00 f0.00 90.00f19,544.28
Netassets f,0.00 t0.00 f,0.00 f,0.00928J7a.96
Fundsofthe Charitv
Unrestricted funds 0.00 19,544.29
Restricted income firnds 0.00 0.00
Endowment funds 0.00 8,626.68
f,0.00 f0.00 00.00 f0.00928,170.96

Consolidated cro Old Charity OIdCharity OIdCharity
This vear This vear This year Last vear
3 Fundraising g g E t
Booksales
MayDay Fairteas
t,777.77
235.00
620.11 1,157.66
235.00
q27.30
ClassicCarShowteas
HarvestSupper
765.00
760.26
765.00
760.26
511.00
f,3,538.03 1,620.11 *2,917.92
f,1,438.30
4 Grants
Wiltshire Council - CovidLockdownSupport
Wiltshire Council-Covid Restart Support
Wiltshire Council -HospitalityRetailandLeisure
8,731.00
8,000.00
8,731.00
8,000.00
Wiltshire Council-Local Restrictions Support
PewseyArea Board
10,000.00
1,801.00
GarfieldWeston 3,000.00
5,000.00
f16,731.00 f,0.00 f16,731.00 919,801.00

Notesto theaccountscontinued
Consolidated CIO OldCharity Old Charify
Thisyear This vear This year Lastyear
g g t
5 Donations
Cinema equipment i,370.00 540.00 830.00 30s.00
6 Electricalwork
Accessibletoilet-replacementceilinglight 54.00
mirrorlight 96.00
Electrical conditionreport 216.04
Dishwasher socket 102"00
f0.00 s0.00 t0.00 t468.00
7 Eouinmentourchases
Dishwasher 1,790.30
Tap pressureequalisationvalve 120.00 120.00
Kitchenwater heater 466.80
Accessibletoiletextractorfan 150.00
fl20.00 ;t0.00 f120.00 f2,407.10
8 Building works
Kitchenandporchroof-repairs 11,490.00 11,490,00
stonework 732.40 732.00
Corridorandtoilet floorcovering 892.00 892.00
Replacementwindows 10,870.00
Stonework surroundingwindows 5,000.00
Accessibletoilet 1,294.74
Outercorridordoorandframe replacement 750.00
Levelling corridorfloor 960.00
f13,114.00 f0.00
f13,114.00918,874.74
9 T[ansferofnetassets
Pronertvand Investments
Hal1 andadjoiningland (nominal value) and
41.75 COIFAccumulationshares
Broughtforward 8,626.68 0.00 8,626.68 7,851.15
Transferredin 9,678.73 9,678.73
Revaluation adjustrnent(COIF) 1,499.63 441.58 r,052.05 '168.93
Transferredout 9,678.73 9,678.'73
Carriedforward 10,126.3r 10,126.31 0.00 8,626.68

Notesto theaccountscontinued
Consolidated CIO OldCharity Old Charity
Netcurrentassets This year
t
Thisvear
This vear
E
Last vear
E
Net currentassetsb/fud
Income
Transferredin
19,s44.28
23,136.03
26,108.12
0.00
I,737.61
26,108.12
19,544.28
2t,398.42
20,5t7.63
22,22s.80
Expenditure
Transferred out
16,232.06
26,108.12
I,397 .48 14,834.58
26,108.12
23,199.15
Net currentassetsc/fird 26,448.25 26,448.25 0.00 t9,544.28
Totalnetassets
Totalnetassetsb/fud
Income
Transferredin
28,170.96
23,136.03
35,786.85
0.00
1,737.61
35.786.85
28,170.96
21,398.42
28,37s.38
22,225.80
Revaluation adjustrnent(COIF)
Expenditure
Transferred out
1,499.63
t6,232.06
35,786.85
441.58
1,397.48
1,052.$s
14,834.58
35,786.8s
768.93
23,199.15
Totalnetassetsc/fwd f36,574.56f36,574.56 t0.00
f28,170.96

Debtors
Prepaid
expenses 622.37
462.18
622.37
462.18
120.82
178.8'7
91,084.55 91,084.55 f0.00 f299.69

Debtors
302.31
Prepaid experses 567.38
t0.00 f0.00 f,869.75 f0.00
Creditors
Creditors
Accruedexpenses J/i.-l-)
24.92
J /J-J.]
24.92
345.85
t398.25 f,398.2s c0.00 f,345.85
CreditorstransferredtonewCIO
Creditors
460.28
Accruedexpenses 7.81
f,0.00 f0.00 f468.09 f0.00