## **Trustees’ Annual Report for the period**
**From 01.01.2021 Period start date To 31.12.2021 Period end date Charity name: The Shalbourne Village Hall**
**Charity registration number: 1190807**
## **Objectives and Activities**
SORP reference Summary of the purposes Para 1.17 The objects of the CIO are the provision of the charity as set out in and maintenance of a village hall for its governing document the use of the inhabitants of the Parishes of Shalbourne, Ham, Buttermere, Tidcombe and Fosbury, Grafton, Great Bedwyn, Little Bedwyn and Froxfield in the County of Wiltshire and the Parishes of Hungerford and Inkpen in the County of Berkshire without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants Summary of the main Para 1.17 and 1.19 activities in relation to The transition of the original charity– those purposes for the (the Shalbourne Village Hall – 309309) public benefit, in into a Charitable Incorporated particular, the activities, Organisation was completed on 25[th] projects or services October when the assets of the original identified in the accounts. charity were vested in this charity. The lockdown restrictions prevented the use of the Village Hall during the early part of the year. Notwithstanding the restrictions the programme of repair refurbishment and improvement which had been initiated by the original charity were continued throughout the year by the trustees of the original charity and subsequentially by the
1
Trustees of the Charity with the roof of the kitchen being replaced and other roofing repairs being undertaken. Plans for the installation of a cinema in the Hall were finalised and grants sought towards these costs, culminating in the placing of an order for the purchase and installation of the appropriate equipment.
Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
All Trustees have had sight of the document issued by the Charity Commission on public benefit as part of their approval of this Trustees Annual Report
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social Para 1.38 investment including program related investment Contribution made by Para 1.38 volunteers Other
## **Achievements and Performance**
|||SORP reference|||
|---|---|---|---|---|
||Summary of the main
achievements of the|Para 1.20|Throughout the year when not subject
to lockdown, the Village Hall has been
made available by the original charity
and subsequently by the CIO in
accordance with the charitable objects||
2
**----- Start of picture text -----**
charity, identifying the of both charities, with full observance
difference the charity’s where appropriate of the COVID
work has made to the guidelines laid down by the
circumstances of its government.
beneficiaries and any
wider benefits to society
as a whole.
Following the transfer of assets to the
CIO, a review of the policies to be
adopted in connection with the running
of the Village Hall has commenced and
is ongoing for the future guidance of
the CIO.
The CIO reintroduced its monthly book
sales for the benefit of the village and
the surrounding villages, once COVID
restrictions were lifted to enable these
to occur. The CIO also hosted a harvest
supper for the village as well as a
Christmas gift market.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
## **Financial Review**
3
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The total assets of the charity were
financial position at the £36,574.56. These comprise
end of the period unrestricted funds of £25,078.25,
restricted income funds of £1,370.00
and endowment funds of £10,126.31.
The reserve policy of the old charity
being the retention of a sum
equivalent to two years’ expenditure
was adopted by the Charity but is
subject to review.
Statement explaining Para 1.22 Reserve Policy remains unchanged
the policy for holding from 2019 to preserve a working fund
reserves stating why in the current account
they are held
Amount of reserves held Para 1.22 £4,400.00
Reasons for holding zero Para 1.22 n.a.
reserves
Details of fund materially Para 1.24 n.a.
in deficit
Explanation of any Para 1.23 No uncertainties
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any Para 1.47 fundraising) Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the Para 1.46 charity Other
4
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document (trust deed,
royal charter)
How is the Para 1.25 CIO
charity
constituted?
(e.g
unincorporated
association, CIO)
Trustee selection methods Para 1.25 The current trustees of the CIO are the
including details of any first trustees specified in the
constitutional provisions constitution, other than the original
e.g. election to post or chairman who resigned in November.
name of any person or The maximum number of trustees that
body entitled to appoint the CIO can have is 9, and the
one or more trustees minimum is 3. New trustees are
appointed by the existing trustees in
accordance with the terms of the
constitution., The trustees are
constantly looking for potential
appointees having regard to the diverse
skills that any such new appointee can
bring for the benefit of the CIO.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider network Para 1.51 with which the charity works Relationship with any related parties Para 1.51
5
Other
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name The Shalbourne Village Hall CIO
Other name the charity
uses
Registered charity 1190807
number
Charity’s principal Holly Tree House
address Burr Lane
Shalbourne
Marlborough
SN8 3PT
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for Name of person (or body)
Trustee name Office (if any) whole year entitled to appoint trustee
(if any)
Nigel Baldock Chair Resigned 10/11/21
Ann Currie
Jane Elizabeth Secretary
Campbell
Nigel Kenneth Treasurer
Walter
Polly Cox
Robert Ian Acting Chair 11/11/21
Green
Erica Barker
**----- End of picture text -----**
1 2
3
4
5
6
6 7 8
10
9
Corporate trustees – names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
The Official Custodian for
Charities
Funds held as custodian trustees on behalf of others
Description of the assets None
held in this capacity
Name and objects of the n.a.
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements n.a.
for safe custody and
segregation of such
assets
from the charity’s own
assets
**----- End of picture text -----**
7
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Robert Green **Position (eg** Acting Chair **Secretary, Chair, etc)**
8
Date
27 June 2022
#
#
##
##
||||Restricted|||
|---|---|---|---|---|---|
|||Unrestricted|Income|Endowment|Total|
||Notes|Funds|Funds|tr'unds|this year|
|||€|€|E|fl|
|Income||||||
|Rentdue||552.50|||552.50|
|Electricitymeter||10.00|||10.00|
|Hireoftables andchairs||15.00|||15.00|
|Fundraising|3|620.11|||620.t1|
|Donations|5||540.00||540.00|
|Total income||ft,l97.6t|f540.00|f0-00ft,731.6l||
|Exoenditure||||||
|Eleckicif||86.07|||86.07|
|Cleaningand sundries||t19.32|||119.32|
|Insurance||207.61|||20'1.61|
|W'aterrates||16.58|||16.s8|
|Central heatingoil||345.87|||345.81|
|Subscription toCommunity Council||9.18|||9.18|
|Alcohollicence||12.8s|||12.85|
|Professionalfees||600.00|||600.00|
|Total expenditure||f1,397.48|f0.00|f0.00|f1,397.48|
|Surplus/- deficitofincomeoverexpenditure||-f199.87f,s40.00||f0.00|
f340.13|
|TransferofnetcurrentassetsfromtheoldCharity 309309|9|25,278.12830.00|||26,108.12|
|Netmovementinfunds||f25,078.25t1,370.00||f0.00926,448.25||
|NetCurrentassetsb/fwd||f.0.00|90.00|f0.00|f0.00|
|NetCurrentassetsc/lwd||f25,078.25|f1,370.00|f0.00f26,448.25||
##
##
##
||||Restricted||||
|---|---|---|---|---|---|---|
|||Unrestricted|Income|Endowment|Total|Total|
||Notes|Funds|Fulds|Funds|this year|lastyear|
|Income||€|I|€|s|{|
|Rent due||1,375.00|||1,375.00|677.50|
|Electricitymeter||t0.00|||10.00|0.00|
|Hire oftablesandchairs||77.40|||17.00|4.00|
|Fundraising|3|3,538.03|||3,538.03|1,438.30|
|Grants|4|r6,731 .00|||I6,731 .00|19,801.00|
|Donations|5||1,370.00||1,370.00|30s.00|
|Sundry income||35.00|||35.00|0.00|
|Total income||921,766.03f,1,370.00||s0.00|f,23,136.03|f22,225.8A|
|Expenditure|||||||
|Electricity||248.43|||248.43|209.18|
|Cleaningandsundries||779.89|||779.89|523.50|
|W'ebsite costs||0.00|||0.00|81.18|
|Insurance||603.90|||603.90|287.66|
|Waterrates||69.39|||69.39|37.88|
|Central heatingoil||345.87|||345.87|15s.89|
|Subscription toCommunity Council||50.00|||50.00|50.10|
|Alcohollicence||70.58|||70.58|69.92|
|Costoffundraisingevents||230.00|||230.00|0.00|
|Bookshelves||0.00|||0.00|34.00|
|Electrical work|6|0.00|||0.00|468.00|
|Equipmentpurchases|1|120.00|||120.00|2,407.10|
|Building works|8|13,114.00|||13,r14.00|18,8'|4.74|
|Professionalfees||600.00|||600.00|0.00|
|Total expenditure||t"16.232.06|c0.00|t0.00|f16,232.06f23,199.15||
|Surplus/- deficitofincomeover expenditure||t5,533.97|t1,370.00|f,0.00|f.6,903.97-f,973.3s||
|Movementoffunds|||||0.00|0.00|
|Net movement in funds||95,533.97|!1,370.00|f,0.00|f6,903.97-9973.35||
|NetCurrentassetsb/fwd||&19,544.29|90.00|90.00f19,544.28f20,517.63|||
|NetCurrentassetsc/fwd||f25,078.25|f1,370.00|f,0.00126,448.25f19,544.28|||
##
|RegisteredCharitiesnos.119080|7&309309||||||
|---|---|---|---|---|---|---|
||||Restricted||||
|||Unresfricted|Income|Endowment|Total|Total|
||Notes|Funds|Funds|Funds|this year|lastyear|
|||!|g|g|I|I|
|Pronertr,|||||||
|Hallandadjoining land (nominal)|9|||1.00|1.00|1.00|
|lnvestments|||||||
|41.75 COIF Accumulationshares|9|||10,125.31t0,125.318,625.68|||
|||f0.00|f0.00L10,126.31||f,10,126.31t8,626.68||
|CurrentAssets|||||||
|Debtors|10|1,084.ss|||1,084.55|299.69|
|Cash atBankandinhand||24,391.9s|1,370.00||25,761.95|19,s90.44|
|Totalcurrentassets||f',25,476.50f1,370.00||f0.00|f,,26,846.50|C19,890.13|
|TotalAssets||925,476.5091,370.00 910,126.31|||936,972.81|f,28,516.81|
|CurrentIiabilities|||||||
|Creditors|11|398.25|||398.2s|345.85|
|Netcurrentassets||L25,078.2591,370.00||f0.00|f26,448.25|f19,544.28|
|Netassets||925,A78.25 f,1,370.00f,10.126.31|||936,574.56|f28,170.96|
|Funds oftheCharitv|||||||
|Unrestricted funds||25,078.25|||25,078.25|19,s44.28|
|Restricted income funds|||1.370.00||1,370.00|0.00|
|Endowment funds||||10,126.31|10,126.31|8,626.68|
|||f25,078.25f,1,370.00f1a,126.31|||936,574.56|f28,17$.96|
##
|ResisteredCharitvno.I190807|||||||
|---|---|---|---|---|---|---|
||||Restricted|||Transferred|
|||Unrestricted|Income|Endowment|Total|Net Assets|
||Notes|Funds|Funds|Funds|this year|from309309|
|||!|g|&|L|€|
|ProDertv|||||||
|Hallandadjoiningland(nominal)|9|||1.00|1.00|1.00|
|lnvestments|||||||
|41.75COIF Accumulationshares|9|||10,125.3110,125.319.677.73|||
|||f,o.00|f,0.00f10,126.31||*tal263t|
99,678.73|
|CurrentAssets|||||||
|Debtors|10|i,084.55|||1,084.s5|869.7s|
|CashatBankandinhand||24,391.95|1,370.00||25,761.9s|25,106.46|
|Total currentassets||f25,416.50f,1,370.00||f,0.00|f,26,846.50126,516.21||
|TotalAssets||925,416.50 91,370.00910,126.31|||936,972.815.36,254,94||
|Current Iiabilities|||||||
|Creditors|11|398.2s|||398.2s|468.09|
|Net currentassets||925,078.25f1,370.00||s0.00|926,448.25f26,108.t2||
|Netassets||i25,078.25f1,370.00 f,10,I26.31|||836,574.56f,35,796.95||
|Funds of theCharit],|||||||
|Unrestricted funds||25,078.2s|||25,078.25|25,278.t2|
|Restricted income firnds|||1,370.00||1,370.00|830.00|
|Endowmentfunds||||10,126.31|10,126.31|9,678.73|
|||f25,07825f1,370.009t0,126.31|||f36,514.56f,35,786.85||
##
||||Resfricted|Resfricted||||
|---|---|---|---|---|---|---|---|
|||Unrestricted|Income||Endowment|Total|Total|
||Notes|tr'unds|Funds||Funds|thisyear|lastyear|
|||€||s|+|&|&|
|Income||||||||
|Rentdue||822.s0||||822.50|677.50|
|Hire oftables and chairs||62.00||||62.00|4.00|
|Fundraising|3|)ql707||||2,917.92|t,438.30|
|Grants|4|16,731.00||||16,731.00|19.801 .00|
|Donations|5|||830.00||830.00|305.00|
|Sundry income||35.00||||35.00|0.00|
|Total income||f20,568.42||f830.00|f0.00|f21,398.42|922,225.80|
|Exuenditure||||||||
|Electricity||162.36||||162.36|209.18|
|Cleaningandsundries||660.5'7||||660.57|523.50|
|Websitecosts||0.00||||0.00|81.18|
|Insurance||396.29||||396.29|287.66|
|Waterrates||52.81||||52.81|37.88|
|Central heatingoil||0.00||||0.00|155.89|
|Subscription toCommunity Council||40.82||||.10.82|50.10|
|Alcohoilicence||57.73||||57.13|69.92|
|Costoffundraising events||230.00||||230.00|0.00|
|Bookshelves||0.00||||0.00|34.00|
|Electricalwork|6|0.00||||0.00|468,00|
|Equipmentpurchases|7|120.00||||120.00|2,407.10|
|Building works|8|13,114.00||||l3.t14.00|18,874.74|
|Total expenditure||f,14,834.58||t0.00|f0.00|f,14,834.58|L23,199.15|
|Surplus/-deficitof income over expenditure||s5,733.84||f830.00|f0.00|f6,563.84-{973.35||
|TransferofnetcurrentassetstotheCIOI190807|I|(2s,278.12)||(830.00)||(26,108.r2)|0.00|
|Net movementinfunds||+19,544.28||f,0.00|s0.00|-919,544.28-f973.35||
|NetCurrentassetsb/fwd||tt9,544.28||
f0.00|f0.00|919,544.28|f20,517.63|
|NetCurrentassetsc/fwd||s0.00||f0.00|s0.00|f,0.00|ft9,544.28|
##
|ResisteredCharitvno. 309309|||||||
|---|---|---|---|---|---|---|
||||Restricted||||
|||Unrestricted|Income|Endowment|TotaI|Total|
||Notes|Funds|Funds|Funds|this year|lastyear|
|||g|g|g|g|g|
|Prooertv|||||||
|Hallandadjoining land (nominal)|9||||0.00|1.00|
|Investments|||||||
|41.75 COIF Accumulationshares|9||||0.00|
8,625.68|
|||f0.00|t0.00|f0.00|i0.00|f8,626.68|
|CurrentAssets|||||||
|Debtors|10||||0.00|299.69|
|Cash atBankandinhand|||||0.00|19,s90.44|
|Totalcurrentassets||f,0.00|*,0.00|f0.00|s0.00f,l9,890.13||
|TotalAssets||t0.00|s,0.00|f,0.00|f,0.00928,516.81||
|Current liabilities|||||||
|Creditors|11||||0.00|345.85|
|Netcurrentassets||f,O.00|t0.00|f0.00|90.00f19,544.28||
|Netassets||f,0.00|t0.00|f,0.00|f,0.00928J7a.96||
|Fundsofthe Charitv|||||||
|Unrestricted funds|||||0.00|19,544.29|
|Restricted income firnds|||||0.00|0.00|
|Endowment funds|||||0.00|8,626.68|
|||f,0.00|f0.00|00.00|f0.00928,170.96||
##
##
|||Consolidated|cro|Old Charity|OIdCharity|OIdCharity|
|---|---|---|---|---|---|---|
|||This vear|This vear|This year||Last vear|
|3|Fundraising|g|g|E||t|
||Booksales
MayDay Fairteas|t,777.77
235.00|620.11|1,157.66
235.00||q27.30|
||ClassicCarShowteas
HarvestSupper|765.00
760.26||765.00
760.26||511.00|
|||f,3,538.03|1,620.11|*2,917.92||
f,1,438.30|
|4|Grants||||||
||Wiltshire Council - CovidLockdownSupport
Wiltshire Council-Covid Restart Support
Wiltshire Council -HospitalityRetailandLeisure|8,731.00
8,000.00||8,731.00
8,000.00|||
||Wiltshire Council-Local Restrictions Support
PewseyArea Board|||||10,000.00
1,801.00|
||GarfieldWeston|||||3,000.00|
|||||||5,000.00|
|||f16,731.00|f,0.00|f16,731.00||919,801.00|
##
||Notesto theaccountscontinued|||||
|---|---|---|---|---|---|
|||Consolidated|CIO|OldCharity|Old Charify|
|||Thisyear|This vear|This year|Lastyear|
|||g|€|g|t|
|5|Donations|||||
||Cinema equipment|i,370.00|540.00|830.00|30s.00|
|6|Electricalwork|||||
||Accessibletoilet-replacementceilinglight||||54.00|
||mirrorlight||||96.00|
||Electrical conditionreport||||216.04|
||Dishwasher socket||||102"00|
|||f0.00|s0.00|t0.00|t468.00|
|7|Eouinmentourchases|||||
||Dishwasher||||1,790.30|
||Tap pressureequalisationvalve|120.00||120.00||
||Kitchenwater heater||||466.80|
||Accessibletoiletextractorfan||||150.00|
|||fl20.00|;t0.00|f120.00|f2,407.10|
|8|Building works|||||
||Kitchenandporchroof-repairs|11,490.00||11,490,00||
||stonework|732.40||732.00||
||Corridorandtoilet floorcovering|892.00||892.00||
||Replacementwindows||||10,870.00|
||Stonework surroundingwindows||||5,000.00|
||Accessibletoilet||||1,294.74|
||Outercorridordoorandframe replacement||||750.00|
||Levelling corridorfloor||||960.00|
|||f13,114.00|f0.00|
f13,114.00918,874.74||
|9|T[ansferofnetassets|||||
||Pronertvand Investments|||||
||Hal1 andadjoiningland (nominal value) and|||||
||41.75 COIFAccumulationshares|||||
||Broughtforward|8,626.68|0.00|8,626.68|7,851.15|
||Transferredin|9,678.73|9,678.73|||
||Revaluation adjustrnent(COIF)|1,499.63|441.58|r,052.05|'168.93|
||Transferredout|9,678.73||9,678.'73||
||Carriedforward|10,126.3r|10,126.31|0.00|8,626.68|
##
|Notesto theaccountscontinued|||||
|---|---|---|---|---|
||Consolidated|CIO|OldCharity|Old Charity|
|Netcurrentassets|This year
t|Thisvear
€|This vear
E|Last vear
E|
|Net currentassetsb/fud
Income
Transferredin|19,s44.28
23,136.03
26,108.12|0.00
I,737.61
26,108.12|19,544.28
2t,398.42|20,5t7.63
22,22s.80|
|Expenditure
Transferred out|16,232.06
26,108.12|I,397 .48|14,834.58
26,108.12|23,199.15|
|Net currentassetsc/fird|26,448.25|26,448.25|0.00|t9,544.28|
|Totalnetassets|||||
|Totalnetassetsb/fud
Income
Transferredin|28,170.96
23,136.03
35,786.85|0.00
1,737.61
35.786.85|28,170.96
21,398.42|28,37s.38
22,225.80|
|Revaluation adjustrnent(COIF)
Expenditure
Transferred out|1,499.63
t6,232.06
35,786.85|441.58
1,397.48|1,052.$s
14,834.58
35,786.8s|768.93
23,199.15|
|Totalnetassetsc/fwd|f36,574.56f36,574.56||t0.00|
f28,170.96|
##
|Debtors
Prepaid|expenses|622.37
462.18|622.37
462.18||120.82
178.8'7|
|---|---|---|---|---|---|
|||91,084.55|91,084.55|f0.00|f299.69|
##
|Debtors|||||
|---|---|---|---|---|
||||302.31||
|Prepaid experses|||567.38||
||t0.00|f0.00|f,869.75|f0.00|
|Creditors|||||
|Creditors|||||
|Accruedexpenses|J/i.-l-)
24.92|J /J-J.]
24.92||345.85|
||t398.25|f,398.2s|c0.00|f,345.85|
|CreditorstransferredtonewCIO|||||
|Creditors|||||
||||460.28||
|Accruedexpenses|||7.81||
||f,0.00|f0.00|f468.09|f0.00|
##