2023-01-01-accounts - Millom Community Track

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Section C: Notes to the accounts Trustees’ annual report for the period

Period start date 0 2 0 1 2 2 Period end date 0 1 0 1 2 3

Charity name MILLOM COMMUNITY TRACK

Charity No (if any)

1 1 9 0 7 5 3

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	TO PROVIDE A MULTI PURPOSE TRACK FOR COMMUNITY USE WHICH IS FREE TO USE AND ACCESSIBLE FOR THE WHOLE COMMUNITY
Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts.	Para 1.17 and 1.19	PROVISION OF A TRACK ON MILLOM SCHOOL FIELD WITH SECURED FUNDING PROVIDED ADDITIONAL LIGHTING TO FURTHER ENSURE SAFETY FOR USERS
Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic beneft	Para 1.18	THE TRUSTEES REGARD THE PROJECT AS OF PUBLIC BENEFIT AS IT WILL IMPROVE THE HEALTH AND WELL BEING OF USERS AND ENCOURAGE THE COMMUNITY TO BE ACTIVE

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole.	Para 1.20	THE CHARITY HAS HELPED THE COMMUNITY ACCESS A SAFE ENVIRONMENT TO EXERCISE AWAY FROM TRAFFIC AND WITH LIGHTING AROUND THE MAJORITY OF THE 1KM TRACK. THE PUBLIC USE HAS INCREASED SINCE THE LAST RETURN AND MORE AND MORE PEOPLE ARE USING THE FACILITY TO EXERCISE AND IMPROVE THEIR HEALTH & WELL BEING.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	SURPLUS FUNDS WILL BE USED WHERE POSSIBLE FOR MAINTENANCE AND FURTHER LIGHTING
Investment performance against objectives	Para 1.41
Other

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October 2016

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Financial Review

	SORP reference
Review of the charity’s fnancial position at the end of the period	Para 1.21	THE CHARITY HAS RESERVES
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	THE RESERVES WILL BE USED TO MAINTAIN THE TRACK AND ALSO TO PURCHASE FURTHER LIGHTING
Amount of reserves held	Para 1.22	£12016
Reasons for holding zero reserves	Para 1.22
Details of fund materially in defcit	Para 1.24
Explanation of any uncertainties about the charity continuing as a goingconcern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Structure, Governance and Management

Description of charity’s trusts:	SORP reference
Type of governing document (trust deed,royal charter)	Para 1.25	CONSTITUTION
How is the charity constituted? (e.gunincorporated association,CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	TRUSTEES SELECTED BY NOMINATION AND MAJORITY VOTE

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charityworks	Para 1.51
Relationship with any related parties	Para 1.51
Other

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Reference and Administrative details

Charity name	MILLOM COMMUNITY TRACK
Other name the charity uses
Registered charity number	1190753
Charity’s principal address

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
KAREN JOANNE HUGHES	CHAIR
JOHN ANDREW BURN
LORRAINE KEEN
STEPHEN ERNEST JOHNSON
ANDREW PAUL RIGG
DAWN PATRICIA ATTWOOD
SAMUEL ALAN MOORE
SHELLEY ANNE MYERS
SARAH LOUISE LUPTON

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) SARAH LOUISE LUPTON

Position (eg Secretary, TRUSTEE Chair, etc)

Date 12/04/2023

Charity Accounts templates – Trustees’ annual report for the period

October 2016

- Income & Expenditure period 02/01/2022 01/01/2023

Income

Expenditur

Donatons Balance b/f £21,911.46 Parkrun café profts J & H Roberts £2,000.00 Colour run donaton £23,911.46 Funding £0.00 Sponsorship Dawn Atwood Slimming Worl £100.00 Graham Dawson Physiotherap £100.00 W Milligan &Sons £100.00 PowerWorld £100.00 Whartons Garage Limited £100.00 Millom Striders Running club £200.00 £700.00 Total Income £24,611.46 Closing Balance at Bank 01/01/2023 £12,016.46	Track Cons
	Planning & Track Prep Disability a Solar Light Booking W Lotery Lice Maintenan Total Expe

Donatons
Balance b/f
£21,911.46
Parkrun café profts
J & H Roberts
£2,000.00
Colour run donaton
£23,911.46
Funding
£0.00
Sponsorship
Dawn Atwood Slimming Worl
£100.00
Graham Dawson Physiotherap
£100.00
W Milligan &Sons
£100.00
PowerWorld
£100.00
Whartons Garage Limited
£100.00
Millom Striders Running club
£200.00
£700.00
Total Income
£24,611.46
Closing Balance at Bank 01/01/2023
£12,016.46

Track Cons

Planning &
Track Prep
Disability a
Solar Light
Booking W
Lotery Lice
Maintenan
Total Expe

structon

& Environment analysis	£234.00
, Lay & Dressing	£0.00
access	£0.00
tng	£11,721.00
Website & Community use agreement	£0.00
ence	£40.00
nce	£600.00
	£12,595.00

nditure

£12,595.00

Millom Community Track

Statement of Income & Retained Earnings

For the year ended 1st January 2022

Income Expenses Gross Proft/(Loss) Other Expenses Operatng Proft/(Loss) Interest receivable and similar income Proft/(Loss) before Taxaton Tax on Proft/(Loss) Proft/(Loss) for the fnancial year Retained earnings brought forward Dividends Retained earnings carried forward	2700.00 (12595.00)
	(9895.00) 0.00
	(9895.00) 0.00
	(9895.00) 0.00
	(9895.00) 21911.46 0.00
	12016.46

Millom Community Track

Balance Sheet

For the year ended 1st January 2022 Fixed assets Tangible Assets Depreciaton Current Assets Debtors Cash at bank & in hand Creditors: amounts falling due within one year Net current assets Total assets less current liabilites Provisions for liabilites Net assets Capital and reserves Called up share capital Retained earnings	£ 0.00 12016.46 12016.46 0.00	£ 0.00 0.00
		0.00 12016.46
		12016.46 0

		12016.46
		0.00 12016.46
		12016.46

Millom Community Track

Trial Balance			1/1/2023
Accounts		Dr	Cr
Donatons
J & H Roberts			£2,000.00
			£0.00
			£0.00
			£0.00
			£0.00
			£0.00
Funding
			£0.00
			£0.00
Sponsorship
Dawn Atwood Slimming World			£100.00
Graham Dawson Physiotherapy			£100.00
PowerWorld			£100.00
W Milligan & Sons			£100.00
Whartons Garage Limited			£100.00
Millom Striders Running club			£200.00
Sub Totals		0.00	2700.00
Planning & Environment analysis		£234.00
Track Prep, Lay & Dressing		£0.00
Disability access		£0.00
Solar Lightng		£11,721.00
Booking Website &	Community use agreement	£0.00
Loteries Licence		£40.00
Maintenance		£600.00
Sub Totals		12595.00	0.00
Fixed Assets		£0.00
Fixed Asset Cumulatve depreciaton			£0.00
Opening Bank Balance			£21,911.46
Bank Account	Closing	£12,016.46
Debit Total	£24,611.46
Credit Total	£24,611.46

£0.00

Reconcilliaton	Reconcilliaton
	Donatons	Funding	Sponsorship Track	Constructon
Ins	2000.00	0.00	700.00	0.00	2700.00
Outs	0.00	0.00	0.00	12595.00	12595.00
Proft	2000.00	0.00	700.00	12595.00	-9895.00

0 -9895.00 21911.46 12016.46

bf Less Fixed asset balance Total add b/f bank balance	Bank Account 21911.46 5400.00 25190.00 27311.46 5400.00 0.00 Fixed asset Ba 27311.46 Proft reserves

Juniors b/f	3950.20
20/21	-9895.00
	-5944.80
Striders cash
17961.26

alance

Millom Striders Running Club

Fixed Asset Register	06/08/20-01/01/22	Depreciaton	Depreciaton
		20/21	21/22		22/23		23/24
			0.00	0.00		0.00		0.00
			0.00	0.00		0.00		0.00
			0.00	0.00		0.00		0.00
	£0.00		0.00	0.00		0.00		0.00
Cumulatve Balance	0.000
Total	£0.00		0.00	0.00		0.00		0.00
Cumulatve20/21	0.00

24/25		25/26		26/27		27/28	28/29		29/30		Total
	0.00		0.00		0.00	0.00		0.00		0.00		0.00
	0.00		0.00		0.00	0.00		0.00		0.00		0.00
	0.00		0.00		0.00	0.00		0.00		0.00		0.00
	0.00		0.00		0.00	0.00		0.00		0.00		0.00

0.00	0.00	0.00
		0.00

£0.00

Transactions

XXXX XXXX XXXX 4110: 02/01/2022 to 01/01/2023

Date	Descripton	Moneyin MoneyOut

11/16/2022	CHEQUE DEPOSIT	£2,000.00
11/14/2022	BILL PAYMENT VIA FASTER PAYMENT TO PROLECTRIC SERVI REFERENCE PROFORMA 767 , MANDATE NO 26	£11,721.00
9/7/2022	FASTER PAYMENTS RECEIPT REF.SIGN SPONSOR FROM PYHSIO DAWSON	£100.00
8/18/2022	BILL PAYMENT VIA FASTER PAYMENT TO FURNESS BUILDING REFERENCE 705651908 , MANDATE NO 25	£600.00
8/18/2022	BILL PAYMENT VIA FASTER PAYMENT TO COPELAND BOROUGH REFERENCE TA/2022/776 , MANDATE NO 24	£234.00
8/7/2022	TRANSFER FROM MILLOM STRIDERS RUNNING CLUB	£200.00
7/12/2022	FASTER PAYMENTS RECEIPT REF.DATTWOOD SWSPONSOR FROM ATTWOOD D BUS AC	£100.00
6/22/2022	FASTER PAYMENTS RECEIPT REF.POWERWORLD FROM PO WO UK LTD SW	£100.00
6/17/2022	FASTER PAYMENTS RECEIPT REF.WHARTONS MILLOM FROM WHARTONS GAR SW	£100.00
6/15/2022	FASTER PAYMENTS RECEIPT REF.W.MILLIGAN SPONSOR FROM W MILL AND S SW	£100.00
4/27/2022	CARD PAYMENT TO MOTO - LICENSING ON 27-04-2022	£40.00

Balance

£12,016.46 £10,016.46

£21,737.46 £21,637.46 £22,237.46 £22,471.46 £22,271.46 £22,171.46 £22,071.46 £21,971.46 £21,871.46

BBF £21,911.46

£21,911.46
	£11,721.00	Solar Lights
	£0.00	KMC Grafx signs
	£0.00	Charges	(faster payment)
£700.00	£600.00	track sponsor (sign)/Maintenance
	£0.00	line paintng
	£0.00	Sports labs
	£0.00	Gibson Machinery
	£0.00	Caloo
	£0.00	SMS Constructon
	£234.00	Planning
	£0.00	Solicitors
	£0.00	Environment Agency
	£0.00	Alan Walker planning
	£0.00	Website
	£40.00	Loteries licence
£0.00		CBC
£0.00		CCF
£2,000.00		Donatons

£24,611.46	£12,595.00
	£12,016.46