Trustees’ annual report (including Directors’ report) for the period
From: 1[st] April 2023 To: 31[st] March 2024
Charity name: Holme Valley Climate Action Partnership
Charity registration number: 1190733
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO, for the public benefit, is the promotion of the conservation, protection and improvement of the physical and natural environment and promoting the prudent use of natural resources, in the Holme Valley and its environs, in South Kirklees, West Yorkshire, in particular by: 1) promoting good practice and raising awareness and educating the public about the causes and impact of climate change and climate change actions; 2) acting as a recourse for community groups and initiatives to help and facilitate local climate action which will enable the community to adapt to and mitigate the adverse impacts of climate change; and 3) promoting the study and research into the causes and impacts of climate change and making the useful results available within the community and beyond. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees have been establishing the charity operations by publicising our actions, developing relationships with local community organisations and businesses, and bidding for funding with them. A number of climate action projects have been funded and supported in the period. The Trustees have also been developing our organisation, its policies and procedures, and addressing our governance needs. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had due regard to the guidance issued by the Charity Commission regarding public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social investment including program related Para 1.38
Trustees’ annual report (including Directors’ report) for the period
From: 1[st] April 2023 To: 31[st] March 2024
Charity name: Holme Valley Climate Action Partnership
Charity registration number: 1190733
investment Para 1.38 Contribution made by volunteers Other
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Trustees have been raising awareness locally in the Holme Valley about the charity and the need for climate action, developing relationships with local organisations to promote their climate action, and bidding for project funding with them. A number of local climate action projects have been funded and/or supported during the period. |
||
|---|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41 Performance of fundraising Para 1.41 activities against objectives set Investment performance against objectives Para 1.41 Other
Financial review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | During the year, the Trustees received an income of £28,815, with£22,341expenditure. Fund balance at the end of year was£27,959including funds brought forward from previous year. The unrestricted funds held at the end of year were£10,103. |
|---|---|---|
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Trustees’ annual report (including Directors’ report) for the period
From: 1[st] April 2023 To: 31[st] March 2024
Charity name: Holme Valley Climate Action Partnership
Charity registration number: 1190733
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees policy is to hold sufficient reserves to cover its recurrent cost for at least 3 months |
|---|---|---|
| Amount of reserves held | Para 1.22 | At 31 March 2024, no specific level of reserves were held, but the unrestricted funds available amounted to £10,103. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal risks facing the charity Para 1.46 Other
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example, trust deed, memorandum and articles of association etc |
Para 1.25 | CIO Foundation model constitution as registered with Charity Commission |
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | CIO – Charitable Incorporated Organisation |
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Trustees’ annual report (including Directors’ report) for the period
From: 1[st] April 2023 To: 31[st] March 2024
Charity name: Holme Valley Climate Action Partnership
Charity registration number: 1190733
Trustee selection methods Para 1.25 The five founder Trustees including the two including details of any ex-officio trustees were confirmed as constitutional provisions e.g. appointed by Management Board at the first election to post or name of Board meeting on 15[th] September 2020. any person or body entitled Further Trustees have been appointed by to appoint one or more the Management Board. trustees
Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related parties Para 1.51 Other
Reference and administrative details
| Charity name | Holme Valley Climate Action Partnership Ltd |
|---|---|
| Other name the charity uses | HVCAP CIO |
| Registered charitynumber | 1190733 |
| Charity’s principal address | Overbrook House, Holt Lane, Holmfirth HD93BW |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| 1 | Frances Bennett | Chair | Management Board | |
| 2 | John Queening | Secretary/Acting Treasurer |
Management Board | |
| 4 | Moses Crook | Management Board | ||
| 5 | Greta Bradley | Management Board | ||
| 6 | Peter Van Ruiten | Vice-Chair | Management Board |
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Trustees’ annual report (including Directors’ report) for the period
From: 1[st] April 2023 To: 31[st] March 2024
Charity name: Holme Valley Climate Action Partnership
Charity registration number: 1190733
– Corporate trustees names of the directors at the date the report was approved
Director name
N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|---|---|
| N/A | |
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
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Trustees’ annual report (including Directors’ report) for the period
From: 1[st] April 2023 To: 31[st] March 2024
Charity name: Holme Valley Climate Action Partnership
Charity registration number: 1190733
Names and addresses of advisers (optional information)
| Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Banking | Triodos Bank | Deanery Road, Bristol BS1 5AS. |
Name of chief executive or names of senior staff members (optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
| Signature(s) Full name(s) Position (for example Secretary, Chair, etc) |
||
|---|---|---|
| Peter Van Ruiten | Deborah Williams | |
| Vice-Chair | Volunteer Treasurer |
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| Holme Valley Climate Action Partnership |
Holme Valley Climate Action Partnership |
Holme Valley Climate Action Partnership |
No (if any) 1190733 |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 4/1/2023 |
To | Period end date 3/31/2024 |
||
| Section A Receipts and payments | |||||
| to the nearest £ A1 Receipts Grant 12,372 Donations 1,997 sales & fees 2,974 Bank interest 342 - - - - 17,685 - - Sub total- Total receipts 17,685 A3 Payments Salaries 15,005 Contractors - ## Insurance 654 Marketing 39 Room hire 130 Grant & donations 180 Office &b admin 126 Matterials 303 Bank charges 18 Sub total 16,455 - - Sub total - Total payments 16,455 Net of receipts/(payments) 1,230 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 1,230 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
Restricted funds to the nearest £ 2,838 8,291 - - - - - - 11,129 - - - 11,129 4,447 378 - 956 - 9 96 - 5,886 - - - 5,886 5,243 - - 5,243 |
to the nearest £ Endowment funds |
Total funds to the nearest £ 15,210 10,288 2,974 342 - - - - 28,814 - - - 28,814 19,452 378 654 39 1,086 180 135 399 18 22,341 - - - 22,341 6,473 - - 6,473 |
Last year to the nearest £ |
|
| - | 15,210 | - | |||
| - | 10,288 | - | |||
| - | 2,974 | - | |||
| - | 342 | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | 28,814 | - | |||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | 28,814 | - | |||
| - | 19,452 | - | |||
| - | 378 | - | |||
| - | 654 | - | |||
| - | 39 | - | |||
| - | 1,086 | - | |||
| - | 180 | - | |||
| - | 135 | - | |||
| - | 399 | - | |||
| - | 18 | - | |||
| - | 22,341 | - | |||
| - | - | ||||
| - | - | ||||
| - | - | - | |||
| - | 22,341 | - | |||
| 5,243 | - | 6,473 | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| 5,243 | - | 6,473 | - |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ - - - - - - - - Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Deborah Williams Pater van Ruiten Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liabilityrelates Amount due (optional) |
to nearest £ Endowment funds |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Deborah Williams | |||
| Pater van Ruiten |
HVCAP Financial Audit Checklist
Date:
Year Audited: 1 April 2023/ 30 March 2024 Auditor: Peter Van Ruiten Auditor: Jos Mister
| Opening balance: | £21,485 |
|---|---|
| Unrestricted bal: | £8,872 |
| Restricted bal: | £12,613 |
| Turnover: | £22,341 |
| Unrestricted bal: | £16,455 |
| Restricted bal: | £5,886 |
| Closing balance: | £27,959 |
| Unrestricted bal: | £10,103 |
| Restricted bal: | £17,856 |
Evidence-
Sample of Debit transactons under £100 (single authorisatons)
| Date | Amount | Reason forpayment |
|---|---|---|
| 2/2/2024 | £10.50 | V&A Vigar Group |
| 8/29/2023 | £49.61 | Nest |
| 8/27/2023 | £59.66 | Ansvar Insurance |
Sample of Debit transactons over £100
| Date | Amount | Reason forpayment |
|---|---|---|
| 11/4/2023 | £188.39 | HMRC Cumbernauld |
Debit transacton to Staf
| Date | Amount | Reason forpayment(Salary /Expenses) |
|---|---|---|
| 11/30/2023 | £1,380.85 | Mrs Sian Taylor |
| 7/26/2023 | £1,141.93 | Mrs Sian Taylor |
Debit transacton to charity members/ family (not staf)
| Date | Amount | Reason forpayment |
|---|---|---|
| 5/10/2023 | £150.00 | Geogreen Solutons |
| 9/15/2023 | £63.00 | Holmfrth Tech Ltd |
Credit transactons - over £2000
| Date | Amount | Source of income |
| 10/10/2023 | £2,334.00 | One CommunityFoundaton |
| 10/18/2023 | £5,000.00 | HVCAP Internal Transfer |
| 11/28/2023 | £5,500.00 | PostCode Neighbour |
| 3/22/2024 | £2,000.00 | Sir George M |
Comments/Acton required:
Deborah, Please provide evidence for the above transactions
Evidence Reviewed and accepted Peter van Ruiten December 2024
All associated documentary evidence to be copied and saved in the au
(see SOFA Mar 2023 for carried forward figures)
(See SOFA Mar 2024)
(See SOFA Mar 2024)
Evidenced & authorised (Yes Yes) V&A Statement of Account Yes, Yes Yes
Evidenced & authorised (Yes Yes) Yes, Yes
Evidenced & authorised (Yes Yes) Yes, Yes Yes, Yes
Evidenced & authorised (Yes Yes) Yes / Yes (authorised when paid x2) Yes / monthly standing order
Evidenced (Yes) Yes, Current & deposit a/c statements Yes, Yes,
dit fle for future reference.