## Trustees’ annual report (including Directors’ report) for the period From: 1[st] April 2023 To: 31[st] March 2024 ## Charity name: Holme Valley Climate Action Partnership Charity registration number: 1190733 ## Objectives and activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO, for the public benefit, is the
promotion of the conservation, protection and
improvement of the physical and natural environment
and promoting the prudent use of natural resources, in
the Holme Valley and its environs, in South Kirklees,
West Yorkshire, in particular by:
1) promoting good practice and raising awareness and
educating the public about the causes and impact of
climate change and climate change actions;
2) acting as a recourse for community groups and
initiatives to help and facilitate local climate action
which will enable the community to adapt to and
mitigate the adverse impacts of climate change; and
3) promoting the study and research into the causes
and impacts of climate change and making the useful
results available within the community and beyond.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The Trustees have been establishing the charity
operations by publicising our actions, developing
relationships with local community organisations and
businesses, and bidding for funding with them. A
number of climate action projects have been funded and
supported in the period. The Trustees have also been
developing our organisation, its policies and
procedures, and addressing our governance needs.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had due regard to the guidance
issued by the Charity Commission regarding public
benefit.| ## Additional information (optional) You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment including program related Para 1.38 ## Trustees’ annual report (including Directors’ report) for the period From: 1[st] April 2023 To: 31[st] March 2024 ## Charity name: Holme Valley Climate Action Partnership Charity registration number: 1190733 investment Para 1.38 Contribution made by volunteers Other ## Achievements and performance ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Trustees have been raising awareness locally in
the Holme Valley about the charity and the need for
climate action, developing relationships with local
organisations to promote their climate action, and
bidding for project funding with them. A number of local
climate action projects have been funded and/or
supported during the period.|| |---|---|---|---|---| Additional information (optional) You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising Para 1.41 activities against objectives set Investment performance against objectives Para 1.41 Other ## Financial review |Review of the charity’s
financial position at the end
of the period|Para 1.21|During the year, the Trustees received an income of
£28,815, with£22,341expenditure. Fund balance at
the end of year was£27,959including funds brought
forward from previous year. The unrestricted funds
held at the end of year were£10,103.| |---|---|---| 2 of 6 ## Trustees’ annual report (including Directors’ report) for the period From: 1[st] April 2023 To: 31[st] March 2024 ## Charity name: Holme Valley Climate Action Partnership Charity registration number: 1190733 |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees policy is to hold sufficient reserves to
cover its recurrent cost for at least 3 months| |---|---|---| |Amount of reserves held|Para 1.22|At 31 March 2024, no specific level of reserves were
held, but the unrestricted funds available amounted to
£10,103.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal risks facing the charity Para 1.46 Other ## Structure, governance and management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example, trust deed,
memorandum and articles of
association etc|Para 1.25|CIO Foundation model constitution as
registered with Charity Commission| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|CIO – Charitable Incorporated Organisation| 3 of 6 ## Trustees’ annual report (including Directors’ report) for the period From: 1[st] April 2023 To: 31[st] March 2024 ## Charity name: Holme Valley Climate Action Partnership Charity registration number: 1190733 Trustee selection methods Para 1.25 The five founder Trustees including the two including details of any ex-officio trustees were confirmed as constitutional provisions e.g. appointed by Management Board at the first election to post or name of Board meeting on 15[th] September 2020. any person or body entitled Further Trustees have been appointed by to appoint one or more the Management Board. trustees Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related parties Para 1.51 Other ## Reference and administrative details |Charity name|Holme Valley Climate Action Partnership Ltd| |---|---| |Other name the charity uses|HVCAP CIO| |Registered charitynumber|1190733| |Charity’s principal address|Overbrook House, Holt Lane, Holmfirth HD93BW| ## Names of the charity trustees who manage the charity ||Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or body)
entitled to appoint trustee
(ifany)| |---|---|---|---|---| |1|Frances Bennett|Chair||Management Board| |2|John Queening|Secretary/Acting
Treasurer||Management Board| |4|Moses Crook|||Management Board| |5|Greta Bradley|||Management Board| |6|Peter Van Ruiten|Vice-Chair||Management Board| 4 of 6 ## Trustees’ annual report (including Directors’ report) for the period From: 1[st] April 2023 To: 31[st] March 2024 ## Charity name: Holme Valley Climate Action Partnership Charity registration number: 1190733 – Corporate trustees names of the directors at the date the report was approved Director name N/A Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole year| |---|---| |N/A|| ||| ## Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) 5 of 6 ## Trustees’ annual report (including Directors’ report) for the period From: 1[st] April 2023 To: 31[st] March 2024 ## Charity name: Holme Valley Climate Action Partnership Charity registration number: 1190733 ## Names and addresses of advisers (optional information) |Names and addresses of advisers (optional information)|Names and addresses of advisers (optional information)|Names and addresses of advisers (optional information)| |---|---|---| |Type of adviser
Name
Address||| |Banking|Triodos Bank|Deanery Road, Bristol BS1 5AS.| |||| Name of chief executive or names of senior staff members (optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The company has taken advantage of the small companies’ exemption in preparing the report above. The trustees declare that they have approved the trustees’ report (including directors’ report) above. Signed on behalf of the charity’s trustees/directors |Signature(s)
Full name(s)
Position (for example
Secretary, Chair, etc)||| |---|---|---| |||| ||Peter Van Ruiten|Deborah Williams| |||| ||Vice-Chair|Volunteer Treasurer| 6 of 6 ||Holme Valley Climate Action Partnership

|Holme Valley Climate Action Partnership

|Holme Valley Climate Action Partnership

|No (if any)
1190733|CC16a| |---|---|---|---|---|---| ||For the period
from|Period start date
4/1/2023|To|Period end date
3/31/2024|| ||||||| |Section A Receipts and payments|||||| |to the nearest £
A1 Receipts
Grant
12,372
Donations
1,997
sales & fees
2,974
Bank interest
342
-
-
-
-
17,685
-
-
_Sub total_-
_Total receipts_ 17,685
A3 Payments
Salaries
15,005
Contractors
- ##
Insurance
654
Marketing
39
Room hire
130
Grant & donations
180
Office &b admin
126
Matterials
303
Bank charges
18
_Sub total_ 16,455
-
-
_Sub total_ -
_Total payments_ 16,455
_Net of receipts/(payments)_ 1,230
A5 Transfers between funds
-
A6 Cash funds last year end
-
_Cash funds this year end_ 1,230
Unrestricted
funds
_Sub total(Gross income for AR)_
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)||Restricted funds
to the nearest £
2,838
8,291
-
-
-
-
-
-
11,129
-
-
-
11,129
4,447
378
-
956
-
9
96
-
5,886
-
-
-
5,886
5,243
-
-
5,243|to the nearest £
Endowment
funds|Total funds
to the nearest £
15,210
10,288
2,974
342
-
-
-
-
28,814
-
-
-
28,814
19,452
378
654
39
1,086
180
135
399
18
22,341
-
-
-
22,341
6,473
-
-
6,473|Last year
to the nearest £| ||||-|15,210|-| ||||-|10,288|-| ||||-|2,974|-| ||||-|342|-| ||||-|-|-| ||||-|-|-| ||||-|-|-| ||||-|-|-| ||||-|28,814|-| ||||||| ||||-|-|| ||||-|-|-| ||||-|-|-| ||||||| ||||-|28,814|-| ||||||| ||||-|19,452|-| ||||-|378|-| ||||-|654|-| ||||-|39|-| ||||-|1,086|-| ||||-|180|-| ||||-|135|-| ||||-|399|-| ||||-|18|-| ||||-|22,341|-| ||||||| ||||-|-|| ||||-|-|| ||||-|-|-| ||||||| ||||-|22,341|-| ||||||| |||5,243|-|6,473|-| |||-|-|-|-| |||-|-|-|-| |||5,243|-|6,473|-| |Section B Statement of assets and liabilities at the end of the period|Section B Statement of assets and liabilities at the end of the period|Section B Statement of assets and liabilities at the end of the period|| |---|---|---|---| |Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees|Details
Details
Details
Details
Details
Signature
_Total cash funds_
(agree balances with receipts and payments
account(s))|to nearest £
to nearest £
-
-
-
-
-
-
-
-
Agreement Error
Agreement Error
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Deborah Williams
Pater van Ruiten
Unrestricted
funds
Restricted funds
Unrestricted
funds
Restricted funds
Fund to which asset
belongs
Fund to which asset
belongs
Fund to which
liabilityrelates
Amount due
(optional)|to nearest £
Endowment
funds| ||||-| ||||-| ||||-| ||||-| ||||OK| ||||to nearest £
Endowment
funds| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||Current value
(optional)| ||||-| ||||-| ||||-| ||||-| ||||-| ||||Current value
(optional)| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||When due
(optional)| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Deborah Williams|| |||Pater van Ruiten|| ## HVCAP Financial Audit Checklist ## Date: Year Audited: 1 April 2023/ 30 March 2024 Auditor: Peter Van Ruiten Auditor: Jos Mister |Opening balance:|£21,485| |---|---| |Unrestricted bal:|£8,872| |Restricted bal:|£12,613| |Turnover:|£22,341| |Unrestricted bal:|£16,455| |Restricted bal:|£5,886| |Closing balance:|£27,959| |Unrestricted bal:|£10,103| |Restricted bal:|£17,856| ## Evidence- ## Sample of Debit transactons under £100 (single authorisatons) |Date|Amount|Reason forpayment| |---|---|---| |2/2/2024|£10.50|V&A Vigar Group| |8/29/2023|£49.61|Nest| |8/27/2023|£59.66|Ansvar Insurance| Sample of Debit transactons over £100 |Date|Amount|Reason forpayment| |---|---|---| |11/4/2023|£188.39|HMRC Cumbernauld| ## Debit transacton to Staf |Date|Amount|Reason forpayment(Salary /Expenses)| |---|---|---| |11/30/2023|£1,380.85|Mrs Sian Taylor| |7/26/2023|£1,141.93|Mrs Sian Taylor| |||| ## Debit transacton to charity members/ family (not staf) |Date|Amount|Reason forpayment| |---|---|---| |5/10/2023|£150.00|Geogreen Solutons| |9/15/2023|£63.00|Holmfrth Tech Ltd| |||| Credit transactons - over £2000 |||| |---|---|---| |Date|Amount|Source of income| |10/10/2023|£2,334.00|One CommunityFoundaton| |10/18/2023|£5,000.00|HVCAP Internal Transfer| |11/28/2023|£5,500.00|PostCode Neighbour| |3/22/2024|£2,000.00|Sir George M| |||| |||| ## Comments/Acton required: Deborah, Please provide evidence for the above transactions Evidence Reviewed and accepted Peter van Ruiten December 2024 All associated documentary evidence to be copied and saved in the au (see SOFA Mar 2023 for carried forward figures) (See SOFA Mar 2024) (See SOFA Mar 2024) Evidenced & authorised (Yes Yes) V&A Statement of Account Yes, Yes Yes Evidenced & authorised (Yes Yes) Yes, Yes Evidenced & authorised (Yes Yes) Yes, Yes Yes, Yes Evidenced & authorised (Yes Yes) Yes / Yes (authorised when paid x2) Yes / monthly standing order Evidenced (Yes) Yes, Current & deposit a/c statements Yes, Yes, dit fle for future reference.