ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1190571
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
CONTENTS
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Page 3 Legal and Administrative Information
Page 4 Independent Examiners Report to the Trustees
Page 5 to 6 Trustees' Report
Page 7 Statement of Financial Activities
Page 8 Balance Sheet
Pages 9 to 16 Notes to the Financial Statements
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1190571 DATE OF REGISTRATION 27th July 2020 START OF FINANCIAL YEAR 1st April 2022 END OF FINANCIAL YEAR 31st March 2023 TRUSTEES AS AT 31ST MARCH 2023 Anne Cooper – Chair Lesley Davies – Vice-Chair Alan Midgley Sarah Singleton Frank Ago Charles Meade-King Sheila Hastings- Rose Alex Thomson Anne Stokoe John Trevail Richard Bowman David Semple Brian Hawtin Rosemary Skeffington Stephanie Holliday Edith Mary Bowman Julia Brough
The existing trustees appoint any new trustees following the provisions laid out in the organisation's governing instrument.
LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Foundation Registered 27th July 2020 CORRESPONDENCE ADDRESS Shalford Village Hall Kings Road Shalford Guildford Surrey GU4 8BQ PRIMARY BANKERS CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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SHALFORD VILLAGE HALL (SURREYI (charita& In¢(ted Organisaticl INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Rtrwrt to thg tru3tee31 of Shallord Vill40 H811 {Surreyl on the nts for thg year end&J 31st March 2023 set out on pa 7t0 16. Row1¥• mpon¥lbllltlw Offr14•¥ and •Mmln•r The charWs tnjstees a resP4e for the preparatK)n of lh8 ttInts. The charty's trust cotskjer that an audit 18 not required for this year under sectK)n 144 Lq Chafities Act 2011 (the Charrties Act) and that an indeFendent examination 1$ nee<led. li is my reskxwit¥lrty to.. examine the accounts under section 145 of thè Chariti"&s ACL to follow thè pr(Kedures LINJ down in 9grw81 DIrectS gN8n by thg Charity Commi88Scfj (under section 14515llbl t)f the Charities Act, and to 8tste whethgr p8rttular m&tter8 have c4Mne to my attonl Ba•ls ol Ind•p•nd•nt •x•mlnrf torn My examination was caffied out in accordance wrth geral directions given by thè Charity Cornrnis6ion. An examination Includes a review of the ae¢¢unting records kept by tho ehorty and 8 cPariSOn of the accounts presented with those record8. tt also includes con8K1eralion ol any unusual items or dinckxvre5 in the accounts, and seeking explanations from the trustoes cor¢grniThJ any 8uch mattern. proce(Jures uThJertaken do not provide all tho evidence that would e required in an audit, and nSequentlY no opinJn is gi¥en as to whether the a¢nts prent a 'true and fair, view and tho roport i814mited to th0 matters set out in tha stat8ff*nt bek)w. Ind•p•nd•nt •xamln•rfs 8l•t•m•nt In connection wlth my examInal. no matter has C(rf to my •ttenttsi which gN88 ma f88sonoble cau6e to beli6ve that in. any rnaterial res, th8 roquirèmants.. to koep 8ccounts.ng records in wrth 8ection 130 of the Chonti&s Act; and io yepare accounts which accfxd wrth Ihe accounting records 8nd comply with the accounting requirem8nts of1 Charities Aci have not b••n rn. or to which. in my wnity). attent shwhj drawn in ttd8r to ènatAe a understsndiry ol th& accunt$ to b8 r8ach8d. Collaku MAAT Castle View ACcnting Ltd New 8am Mudberry Lan8 Bosham Chichester West Sussex P018 8TS Date.. 25th Octotxr 2023
SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
TRUSTEES' REPORT
FOR THE YEAR ENDED 31ST MARCH 2023
Aims and Objectives - Shalford Village Hall (Surrey) is a registered charity which converted from an unincorporated association to a Charitable Incorporated Organisation (CIO) in August 2020. The aims and objectives of the CIO are to provide a village hall and other facilities for the use of the inhabitants of Shalford and the neighbourhood for meetings, educational purposes and other forms of recreational and leisure time occupation, including sports, arts, culture and community development.
Organisational Structure - The CIO constitution states that the members of the CIO are the charity trustees and the only persons eligible to be members of the CIO are its trustees. There must be a minimum of 9 trustees but no maximum is set. Unlike the old unincorporated association, where certain organisations were entitled to nominate trustees, the CIO trustees are drawn from a wide range of users, plus representatives from the local community, to ensure local interests are well represented.
A resolution agreed by the trustees provides for a Management Committee to run the charity. The Management Committee is comprised of the trustees. The Management Committee has designated, within defined parameters, certain responsibilities for the day to day running of Shalford Village Hall to a General Purposes Committee.
Review of Activities - At a time when many village halls are struggling to survive due to falling demand for the services they offer, Shalford Village Hall continues to provide a popular and attractive venue for local clubs and organisations as well as for events. The flexible mix of different sized rooms and halls for hire, combined with tennis courts (Shalford Tennis Club) and a bowling green (Shalford Bowling Club) facilitate a wide range of activities to suit all age groups. Hire fees have not been increased since 2019 to ensure they are affordable for local people.
The Main Hall was built in 1964 and requires continuous maintenance and increasingly, renewal of services and infrastructure. This year, expenditure has been focussed on moving to greener and more cost-efficient energy through the installation of an infra-red heating system and conversion to LED lighting.
Public Benefit
The trustees have considered the guidance provided by the Charity Commission in connection with public benefit and its application to the charity.
Financial Information - Income of £78,027 from hire fees shows considerable improvement over the previous year (£63,592) and suggests full recovery to the pre-Covid hiring levels. Income includes two grants: £1,872 from the Covid Recovery Fund towards the cost of new chairs; and £9,500 from the National Lottery, towards the cost of refurbishing the two serveries.
Expenditure this year includes:
· A £20,000 gift to the Bowling Club towards the cost of a new artificial bowling green. The sinking fund of £9,891 was also paid towards the project; and
· £42,800 on a new infra-red heating system and conversion to LED lighting. A grant of £17,144 awarded by the EU Regional Development Fund towards the cost of this project had not been received by 31[st] March 2023 but will offset these costs in due course.
Reserves - Reserves are required by the Management Committee as a necessary cushion to cover unexpected expenses. The current recommended level is £50,000 and although a higher level of expenditure this year has resulted in end year funds (£44,754) below this level temporarily, the reserve will be restored to the £50,000 level as soon as possible in 2023 through maximising lettings, through fee increase, and by continuing to explore the opportunities for grant funding.
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SHALFORD VILLAGE HALL (SURREY) (charitale Incorporated Organisat¥)nl TRUSTEES. REPORT l¢ontinued} FOR THE YEAR ENDED 31ST MARCH 2023 Truste. Responslbllltlos The Irusle8s are r8swrtsIb for werAgnw Ihe ReKM)rt of th& Trustees and the financi81 slat8m&nt8 in accordance With appIable law and the United Kiwm A(n11t StaThtsrd& IUnit8d Kiwm G8nerally Accept8d Accounting Practice GAAPI. The Law appIl&q8 lo Charrt in EngLqnd and Wa18S. th8 Charities Act 2011, Charity IAcmJnls and R8FOrt&l Regulations ar the provisi0r of the Go¥erniThJ tkxument requires the trustees to prepare financkql statements for each financial year which give a true and fair view of the stale of affairs of th? chanty of th8 incomir@ r8sources and applicalK)n of resources. includirvJ th& incorr and expeTrJitur8 of chanty that perirAI. In preparir@ thoae fina181 ststements, the trustees are required to.. seknl suitable aCCcntIj 185 then appty them con5i5tenty. observe methLK15 and priKips in Ihe Charity SORP. make judgements arKI estimates tlwl are reas(oble and prTrt.. prepare the financ1 $tslements on t 9)iry basls uth6 tt Is Inapprwbts to presume that CIO will continue to operale. The trustees a reSky)n$ib lor keen9 proper accountlThJ records whth Ltschxe wtth reasonable accuracy at any Ilme the financol rrt)sltk)n ol the charity arxj to e1? them lo ensure thai t fir•nco1 ststement$ compty with the Charities Act 2011, the Charity (AcUnIS and Rep(xtsl Regukiliws aThJ the provbK)r of Governing Document. TW ar8 also responslble ts safeguariling the a$8ets of the charity herte ts tsknng reasonatle $tep$ for the prevention ancl del8ctk)n of fraucl and other Irregubrrfies. 3 October 2023 Approvedby1h8Tru8teesc................................................... Slgned Ihelr t*half by Trusts¢...........-....................... .............-................................................................... Printed Name.. Anne Cooper
SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023
| Notes INCOME AND ENDOWMENTS FROM: Donations, Grants & Legacies 3a Charitable Activities 3b Investment Income 3c Other Income 3d TOTAL INCOME EXPENDITURE ON: Charitable Activities 4a Governance Costs 4b TOTAL EXPENDITURE NET INCOME/(EXPENDITURE) Total Funds Brought Forward Transfer Between Funds 6 TOTAL FUNDS CARRIED FORWARD |
Unrestricted Designated Restricted TOTAL TOTAL Fund Fund Fund 2022/23 2021/22 £ £ £ £ £ 11,372 - - 11,372 24,030 78,027 - - 78,027 63,592 379 - - 379 12 450 - - 450 - 90,228 - - 90,228 87,633 131,415 10,234 10,050 151,699 74,289 4,908 - - 4,908 4,906 136,323 10,234 10,050 156,607 79,196 (46,094) (10,234) (10,050) (66,378) 8,438 90,898 996,921 9,889 1,097,708 1,089,270 - - - - - 44,804 986,687 (161) 1,031,330 1,097,708 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 9 to 16 form part of these financial statements.
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SHALFORD VILLAGE HALL (SURREY) (Charitale Incorporated Organisat¥)nl BALANCE SHEET AS AT 31ST MARCH 2023 restrhXe(l Desvjnated Restrtte FurK1 Fu1 Fund Total Total 31-Mar-23 31-Marw22 Flxed A55ets Tangible A5setS 986.687 986.687 996.921 Curr8nt Assots Cash 81 Bank and In Hand Debtors & Prepayments 54,937 4,643 54,776 4,643 108,874 7,491 Total Current A5sots 161 116365 Credltor¥- Oue within one year 14,775 14,775 15,579 NET CURRENT ASSETSIILIABILMESI 44,643 100.787 TOTAL ASSETS k86s cUrn1 1kgbwt$ 44.804 986.687 11611 1,031.330 1.097,708 Cr•dltor•: Long Temi LIablse$ 10 NET ASSETS 986,687 1031 330 1 097 708 Fund8 ofth• Charlty General Funds DeSnated Fund# Reslricled Funds 44,804 986.687 90.898 996.921 9.889 986.687 Total Fund• 986 687 161 1031 330 1 097 708 3 Oct 2023 Approved by the Trustees on .......................................................................................................................... Signed on their behaW byTrustee......................................... Printed Name.. Anne Cooper
SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Unrestricted Funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted Funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of the regular appeals for special offerings.
Designated Funds
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Land & Buildings
Land and Buildings have been valued and included within the accounts at cost value as at the 26th August 2020 in accordance with FRS102 - Previous Valuation Deemed Cost
Valuation of Land and Building
The Land & Buildings have been assigned to the Charity by Vesting Declaration Dated 26th August 2020. The Land and Buildings have been included in the accounts at market value as at the 26th August 2020 and are included in the accounts in accordance with FRS102 - Previous Valuation Deemed Cost.
Specified Trust Property
The freehold property known as Shalford Village Hall, was held in Trust by Shalford Parish Council as Custodian Trustees which was registered at HM Land Registry with title numbers S Y294371 and SY553364. The Specified Trust Property was transferred to the Charity by Title Absolute on the 19th November 2020 and held by Shalford Village Hall (Surrey) and is held under Title Numbers SY294391 & SY553364.
Amortisation Expense
No amortisation is charged to the Land, Tennis Courts and the Bowling Green as it is considered the residual value will not be less than cost.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied per annum are as follows:
Land & Buildings General Equipment
1% - Straight Line Basis 10% - Straight Line Basis
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
2. TANGIBLE FIXED ASSETS
| Cost 01-Apr-22 Additions Cost at 31-Mar-23 Depreciation 01-Apr-22 Charge Depreciation at 31-Mar-23 Net Book Value 31-Mar-23 Net Book Value 31-Mar-22 |
Tennis Bowling General TOTAL Land Buildings Courts Green Equipment 2022/23 £ £ £ £ £ £ 100,000 876,323 25,000 122,077 35,552 1,158,952 - - - - - - 100,000 876,323 25,000 122,077 35,552 1,158,952 - 126,479 - - 35,552 151,797 - 10,234 - - - 10,234 - 136,713 - - 35,552 162,031 100,000 739,610 25,000 122,077 - 986,687 100,000 749,844 25,000 122,077 - 996,921 |
|---|---|
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2023 : None
31st March 2022 : None
Valuation of Land and Building
The Land & Buildings have been assigned to the Charity by Vesting Declaration Dated 26th August 2020. The Land and Buildings have been included in the accounts at market value as at the 26th August 2020 and are included in the accounts in accordance with FRS102 - Previous Valuation Deemed Cost.
Specified Trust Property
The freehold property known as Shalford Village Hall, was held in Trust by Shalford Parish Council as Custodian Trustees which was registered at HM Land Registry with title numbers S Y294371 and SY553364. The Specified Trust Property was transferred to the Charity by Title Absolute on the 19th November 2020 and held by Shalford Village Hall (Surrey) and is held under Title Numbers SY294391 & SY553364.
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
3. INCOME AND ENDOWMENTS
| Notes a) Donations, Grants & Legacies Grants Received b) Charitable Activities Hall Bookings Shalford Bowling Green Shalford Tennis Club Courts c) Investment Income Bank Interest d) Other Income Sundry Income |
Unrestricted Designated Restricted TOTAL TOTAL Fund Fund Fund 2022/23 2021/22 £ £ £ £ £ 11,372 - - 11,372 24,030 11,372 - - 11,372 24,030 71,208 - - 71,208 57,485 2,835 - - 2,835 4,115 3,984 - - 3,984 1,992 78,027 - - 78,027 63,592 379 - - 379 12 379 - - 379 12 450 - - 450 - 450 - - 450 - |
|---|---|
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
4. EXPENDITURE ON:
| Notes a) Charitable Activities Administrative Costs Bank Charges Caretaking Costs Cleaning Costs Depreciation Expenses 5 Equipment Costs Gifts & Donations Insurance Costs Office Costs 6 Postage & Stationery Rent & Rates 6 Repairs & Maintenance Running Costs Sundry Expenses Utility Costs b) Governance Costs Independent Examiner's Fee 9 Legal & Professional Fees |
Unrestricted Designated Restricted TOTAL TOTAL Fund Fund Fund 2022/23 2021/22 £ £ £ £ £ 4,515 - - 4,515 3,791 46 - - 46 70 13,244 - - 13,244 14,114 1,457 - - 1,457 1,440 - 10,234 - 10,234 10,234 8,173 - - 8,173 - 20,000 - - 20,000 - 3,037 - - 3,037 2,965 1,111 - 50 1,161 2,362 - - - - - 523 - 10,000 10,523 420 64,118 - - 64,118 25,065 3,268 - - 3,268 6,288 - - - - 121 11,924 - - 11,924 7,417 131,415 10,234 10,050 151,699 74,289 800 - - 800 750 4,108 - - 4,108 4,156 4,908 - - 4,908 4,906 |
|---|---|
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
5. DESIGNATED FUNDS
CURRENT FINANCIAL PERIOD
| Capital Fund PREVIOUS FINANCIAL PERIOD Capital Fund |
Balance Balance 01-Apr-22 Income Expenditure Transfers 31-Mar-23 £ £ £ £ £ 996,921 - 10,234 - 986,687 996,921 - 10,234 - 986,687 Balance Balance 01-Apr-21 Income Expenditure Transfers 31-Mar-22 £ £ £ £ £ 1,007,155 - 10,234 - 996,921 1,007,155 - 10,234 - 996,921 |
|---|---|
The designated funds held are represented by the CIO's fixed asset investments.
6. RESTRICTED FUNDS
CURRENT FINANCIAL PERIOD
| Bowls Club PREVIOUS FINANCIAL PERIOD Bowls Club |
Balance Balance 01-Apr-22 Income Expenditure Transfers 31-Mar-23 £ £ £ £ £ 9,889 - 10,050 - (161) 9,889 - 10,050 - (161) Balance Balance 01-Apr-21 Income Expenditure Transfers 31-Mar-22 £ £ £ £ £ 9,889 - - - 9,889 9,889 - - - 9,889 |
|---|---|
The restricted funds held are wholly represented by the CIO's cash reserves. Restricted Funds in deficit are classed as continued operations and funds will be replenished in the next financial period.
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
7. CASH AT BANK AND IN HAND
| Cash at Bank and in Hand 8. DEBTORS AND PREPAYMENTS Prepayments Sundry Debtors |
Unrestricted Designated Restricted Total Total Fund Fund Fund 31-Mar-23 31-Mar-22 £ £ £ £ £ 54,937 - (161) 54,776 108,874 54,937 - (161) 54,776 108,874 Unrestricted Designated Restricted Total Total Fund Fund Fund 31-Mar-23 31-Mar-22 £ £ £ £ £ 3,233 - - 3,233 4,253 1,410 - - 1,410 3,239 4,643 - - 4,643 7,491 |
|---|---|
9. CREDITORS ACCRUALS AND DEFERRED INCOME: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Independent Examiner's Fee Sundry Creditors |
Unrestricted Designated Restricted Total Total Fund Fund Fund 31-Mar-23 31-Mar-22 £ £ £ £ £ 800 - - 800 750 13,975 - - 13,975 14,829 14,775 - - 14,775 15,579 |
|---|---|
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the previous financial period.
11. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible Fixed Assets Net Current Assets Long Term Liabilities TOTAL FUNDS |
Unrestricted Designated Restricted Total Total Fund Fund Fund 31-Mar-23 31-Mar-22 £ £ £ £ £ - 986,687 - 986,687 996,921 44,804 - (161) 44,643 100,787 - - - - - 44,804 986,687 (161) 1,031,330 1,097,708 |
|---|---|
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SHALFORD VILLAGE HALL (SURREY)
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
12. STAFF COSTS AND NUMBERS
The CIO employed no members of staff during this or the previous financial period.
13. PAYMENTS TO TRUSTEES AND RELATED PARTY TRANSACTIONS
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake
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