# **ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** 

# **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

**CHARITY REGISTRATION No: 1190571** 

Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS 



## **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

## **CONTENTS** 


**----- Start of picture text -----**<br>
Page 3 Legal and Administrative Information<br>Page 4 Independent Examiners Report to the Trustees<br>Page 5 to 6 Trustees' Report<br>Page 7 Statement of Financial Activities<br>Page 8 Balance Sheet<br>Pages 9 to 16 Notes to the Financial Statements<br>**----- End of picture text -----**<br>


2 



## **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

## **LEGAL AND ADMINISTRATIVE INFORMATION** 

**CHARITY NUMBER** 1190571 **DATE OF REGISTRATION** 27th July 2020 **START OF FINANCIAL YEAR** 1st April 2022 **END OF FINANCIAL YEAR** 31st March 2023 **TRUSTEES AS AT 31ST MARCH 2023** Anne Cooper – Chair Lesley Davies – Vice-Chair Alan Midgley Sarah Singleton Frank Ago Charles Meade-King Sheila Hastings- Rose Alex Thomson Anne Stokoe John Trevail Richard Bowman David Semple Brian Hawtin Rosemary Skeffington Stephanie Holliday Edith Mary Bowman Julia Brough 

The existing trustees appoint any new trustees following the provisions laid out in the organisation's governing instrument. 

**LEGAL STATUS** Charitable Incorporated Organisation **GOVERNING INSTRUMENT** CIO - Foundation Registered 27th July 2020 **CORRESPONDENCE ADDRESS** Shalford Village Hall Kings Road Shalford Guildford Surrey GU4 8BQ **PRIMARY BANKERS** CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ **INDEPENDENT EXAMINERS** Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS 

3 



SHALFORD VILLAGE HALL (SURREYI
(charita￿& In¢(￿￿ted Organisatic￿l
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
Rtrwrt to thg tru3tee31 of Shallord Vill40 H811 {Surreyl on the ￿nts for thg year end&J 31st March 2023 set
out on pa￿ 7t0 16.
Row￿1¥• mpon¥lbllltlw Offr￿14•¥ and •Mmln•r
The charWs tnjstees a￿ resP￿￿￿4e for the preparatK)n of lh8 ￿tt￿Ints. The charty's trust￿ cotskjer that an audit 18
not required for this year under sectK)n 144 Lq Chafities Act 2011 (the Charrties Act) and that an indeFendent
examination 1$ nee<led.
li is my reskxw*it¥lrty to..
examine the accounts under section 145 of thè Chariti"&s ACL
to follow thè pr(Kedures LINJ down in 9grw81 DIrect￿S gN8n by thg Charity Commi88Scfj (under
section 14515llbl t)f the Charities Act, and
to 8tste whethgr p8rttular m&tter8 have c4Mne to my attonl*
Ba•ls ol Ind•p•nd•nt •x•mlnrf* ￿torn
My examination was caffied out in accordance wrth g￿eral directions given by thè Charity Cornrnis6ion. An examination
Includes a review of the ae¢¢unting records kept by tho ehorty and 8 c￿PariSOn of the accounts presented with those
record8. tt also includes con8K1eralion ol any unusual items or dinckxvre5 in the accounts, and seeking explanations
from the trustoes cor¢grniThJ any 8uch mattern. proce(Jures uThJertaken do not provide all tho evidence that would
e required in an audit, and ￿nSequentlY no opin*Jn is gi¥en as to whether the a¢￿￿nts pr￿ent a 'true and fair, view
and tho roport i814mited to th0￿ matters set out in tha stat8ff*nt bek)w.
Ind•p•nd•nt •xamln•rfs 8l•t•m•nt
In connection wlth my examInal￿. no matter has C(rf￿ to my •ttenttsi
which gN88 ma f88sonoble cau6e to beli6ve that in. any rnaterial res￿, th8 roquirèmants..
to koep 8ccounts.ng records in wrth 8ection 130 of the Chonti&s Act; and
io yepare accounts which accfxd wrth Ihe accounting records 8nd comply with the accounting
requirem8nts of1￿ Charities Aci
have not b••n rn￿. or
to which. in my wnity). attent￿ shwhj ￿ drawn in ttd8r to ènatAe a understsndiry ol th& acc￿unt$ to b8
r8ach8d.
Collaku MAAT
Castle View ACc￿nting Ltd
New 8am
Mudberry Lan8
Bosham
Chichester
West Sussex
P018 8TS
Date.. 25th Octotxr 2023

## **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

## **TRUSTEES' REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2023** 

**Aims and Objectives -** Shalford Village Hall (Surrey) is a registered charity which converted from an unincorporated association to a Charitable Incorporated Organisation (CIO) in August 2020. The aims and objectives of the CIO are to provide a village hall and other facilities for the use of the inhabitants of Shalford and the neighbourhood for meetings, educational purposes and other forms of recreational and leisure time occupation, including sports, arts, culture and community development. 

**Organisational Structure -** The CIO constitution states that the members of the CIO are the charity trustees and the only persons eligible to be members of the CIO are its trustees. There must be a minimum of 9 trustees but no maximum is set. Unlike the old unincorporated association, where certain organisations were entitled to nominate trustees, the CIO trustees are drawn from a wide range of users, plus representatives from the local community, to ensure local interests are well represented. 

A resolution agreed by the trustees provides for a Management Committee to run the charity. The Management Committee is comprised of the trustees. The Management Committee has designated, within defined parameters, certain responsibilities for the day to day running of Shalford Village Hall to a General Purposes Committee. 

**Review of Activities** - At a time when many village halls are struggling to survive due to falling demand for the services they offer, Shalford Village Hall continues to provide a popular and attractive venue for local clubs and organisations as well as for events. The flexible mix of different sized rooms and halls for hire, combined with tennis courts (Shalford Tennis Club) and a bowling green (Shalford Bowling Club) facilitate a wide range of activities to suit all age groups. Hire fees have not been increased since 2019 to ensure  they are affordable for local people. 

The Main Hall was built in 1964 and requires continuous maintenance and increasingly, renewal of services and infrastructure. This year, expenditure has been focussed on moving to greener and more cost-efficient energy through the installation of an infra-red heating system and conversion to LED lighting. 

## **Public Benefit** 

The trustees have considered the guidance provided by the Charity Commission in connection with public benefit and its application to the charity. 

**Financial Information -** Income of £78,027 from hire fees shows considerable improvement over the previous year (£63,592) and suggests full recovery to the pre-Covid hiring levels. Income includes two grants: £1,872 from the Covid Recovery Fund towards the cost of new chairs; and £9,500 from the National Lottery, towards the cost of refurbishing the two serveries. 

## Expenditure this year includes: 

·      A £20,000 gift to the Bowling Club towards the cost of a new artificial bowling green. The sinking fund of £9,891 was also paid towards the project; and 

·      £42,800 on a new infra-red heating system and conversion to LED lighting. A grant of £17,144 awarded by the EU Regional Development Fund towards the cost of this project had not been received by 31[st] March 2023 but will offset these costs in due course. 

**Reserves -** Reserves are required by the Management Committee as a necessary cushion to cover unexpected expenses. The current recommended level is £50,000 and although a higher level of expenditure this year has resulted in end year funds (£44,754) below this level temporarily, the reserve will be restored to the £50,000 level as soon as possible in 2023 through maximising lettings, through fee increase, and by continuing to explore the opportunities for grant funding. 

5 



SHALFORD VILLAGE HALL (SURREY)
(charital￿e Incorporated Organisat¥)nl
TRUSTEES. REPORT l¢ontinued}
FOR THE YEAR ENDED 31ST MARCH 2023
Truste￿. Responslbllltlos
The Irusle8s are r8swrtsIb￿ for werAgnw Ihe ReKM)rt of th& Trustees and the financi81 slat8m&nt8 in accordance With
appI￿able law and the United Kiwm A(￿￿n11t￿ StaThtsrd& IUnit8d Kiwm G8nerally Accept8d Accounting Practice
GAAPI.
The Law appIl&q￿8 lo Charrt￿ in EngLqnd and Wa18S. th8 Charities Act 2011, Charity IAcmJnls and R8FOrt&l
Regulations ar￿ the provisi0r￿ of the Go¥erniThJ tkxument requires the trustees to prepare financkql statements for each
financial year which give a true and fair view of the stale of affairs of th? chanty of th8 incomir@ r8sources and
applicalK)n of resources. includirvJ th& incorr* and expeTrJitur8 of chanty that perirAI. In preparir@ thoae fina￿181
ststements, the trustees are required to..
seknl suitable aCCc￿ntI￿j ￿￿185 then appty them con5i5tenty.
observe methLK15 and priKip*s in Ihe Charity SORP.
make judgements arKI estimates tlwl are reas(*oble and pr￿Trt..
prepare the financ￿1 $tslements on t￿ 9)iry basls uth6 tt Is Inapprwbts to presume that
CIO will continue to operale.
The trustees a￿ reSky)n$ib￿ lor kee￿n9 proper accountlThJ records whth Ltschxe wtth reasonable accuracy at any Ilme
the financol rrt)sltk)n ol the charity arxj to e￿￿1? them lo ensure thai t￿ fir•nco1 ststement$ compty with the Charities
Act 2011, the Charity (AcU￿nIS and Rep(xtsl Regukiliws aThJ the provbK)r* of Governing Document. TW ar8 also
responslble ts safeguariling the a$8ets of the charity herte ts tsknng reasonatle $tep$ for the prevention ancl
del8ctk)n of fraucl and other Irregubrrfies.
3 October 2023
Approvedby1h8Tru8teesc￿...................................................
Slgned ￿ Ihelr t*half by Trusts¢...........-....................... .............-...................................................................
Printed Name..
Anne Cooper

## **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023** 

|**Notes**<br>**INCOME AND ENDOWMENTS FROM:**<br>Donations, Grants & Legacies<br>**3a**<br>Charitable Activities<br>**3b**<br>Investment Income<br>**3c**<br>Other Income<br>**3d**<br>**TOTAL INCOME**<br>**EXPENDITURE ON:**<br>Charitable Activities<br>**4a**<br>Governance Costs<br>**4b**<br>**TOTAL EXPENDITURE**<br>**NET INCOME/(EXPENDITURE)**<br>Total Funds Brought Forward<br>Transfer Between Funds<br>**6**<br>**TOTAL FUNDS CARRIED FORWARD**|Unrestricted<br>Designated<br>Restricted<br>**TOTAL**<br>**TOTAL**<br>Fund<br>Fund<br>Fund<br>**2022/23**<br>**2021/22**<br>£<br>£<br>£<br>**£**<br>**£**<br>11,372<br>-<br>-<br>11,372<br>24,030<br>78,027<br>-<br>-<br>78,027<br>63,592<br>379<br>-<br>-<br>379<br>12<br>450<br>-<br>-<br>450<br>-<br>**90,228**<br>**-**<br>**-**<br>**90,228**<br>**87,633**<br>131,415<br>10,234<br>10,050<br>151,699<br>74,289<br>4,908<br>-<br>-<br>4,908<br>4,906<br>**136,323**<br>**10,234**<br>**10,050**<br>**156,607**<br>**79,196**<br>**(46,094)**<br>**(10,234)**<br>**(10,050)**<br>**(66,378)**<br>**8,438**<br>90,898<br>996,921<br>9,889<br>1,097,708<br>1,089,270<br>-<br>-<br>-<br>-<br>-<br>**44,804**<br>**986,687**<br>**(161)**<br>**1,031,330**<br>**1,097,708**|
|---|---|



Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing. 

The notes on pages 9 to 16 form part of these financial statements. 

7 



SHALFORD VILLAGE HALL (SURREY)
(Charital￿e Incorporated Organisat¥)nl
BALANCE SHEET
AS AT 31ST MARCH 2023
restrhXe(l Desvjnated Restrtte
FurK1
Fu￿1
Fund
Total
Total
31-Mar-23 31-Marw22
Flxed A55ets
Tangible A5setS
986.687
986.687
996.921
Curr8nt Assots
Cash 81 Bank and In Hand
Debtors & Prepayments
54,937
4,643
54,776
4,643
108,874
7,491
Total Current A5sots
161
116365
Credltor¥- Oue within one year
14,775
14,775
15,579
NET CURRENT ASSETSIILIABILMESI
44,643
100.787
TOTAL ASSETS k86s cUr￿n1 1kgbwt￿$
44.804
986.687
11611 1,031.330
1.097,708
Cr•dltor•: Long Temi LIabl￿se$
10
NET ASSETS
986,687
1031 330
1 097 708
Fund8 ofth• Charlty
General Funds
DeS￿nated Fund#
Reslricled Funds
44,804
986.687
90.898
996.921
9.889
986.687
Total Fund•
986 687
161
1031 330
1 097 708
3 Oct 2023
Approved by the Trustees on ..........................................................................................................................
Signed on their behaW byTrustee.........................................
Printed Name..
Anne Cooper

## **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2023** 

## **1. ACCOUNTING POLICIES** 

## **Basis of Preparation & Assessment of Going Concern** 

## **Basis of Preparation** 

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011. 

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. 

## **Assessment of Going Concern** 

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. 

## **Incoming Resources** 

## _**Recognition of Incoming Resources**_ 

These are included in the Statement of Financial Activities (SOFA) when: 

▪ the charity becomes entitled to the resources; 

▪ the trustees are virtually certain they will receive the resources; and 

▪ the monetary value can be measured with sufficient reliability 

## _**Incoming Resources with Related Expenditure**_ 

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA. 

## _**Grants and Donations**_ 

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. 

## _**Tax Reclaims on Donations and Gifts**_ 

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. 

## _**Contractual Income and Performance Related Grants**_ 

This is only included in the SOFA once the related goods or services has been delivered. 

## _**Gifts in Kind**_ 

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. 

## _**Donated Services and Facilities**_ 

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. 

## _**Volunteer Help**_ 

The value of any voluntary help received is not included in the accounts. 

## _**Investment Income**_ 

This is included in the accounts when receivable. 

9 



## **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** 

## **1. ACCOUNTING POLICIES (continued)** 

## **Expenditure and Liabilities** 

## _**Liability Recognition**_ 

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. 

## _**Governance Costs**_ 

Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters. 

## _**Unrestricted Funds**_ 

These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities. 

## _**Restricted Funds**_ 

These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of the regular appeals for special offerings. 

## _**Designated Funds**_ 

These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects. 

## _**Fixed Assets**_ 

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt. 

## _**Land & Buildings**_ 

Land and Buildings have been valued and included within the accounts at cost value as at the 26th August 2020 in accordance with FRS102 - Previous Valuation Deemed Cost 

## _**Valuation of Land and Building**_ 

The Land & Buildings have been assigned to the Charity by Vesting Declaration Dated 26th August 2020. The Land and Buildings have been included in the accounts at market value as at the 26th August 2020 and are included in the accounts in accordance with FRS102 - Previous Valuation Deemed Cost. 

## _**Specified Trust Property**_ 

The freehold property known as Shalford Village Hall, was held in Trust by Shalford Parish Council as Custodian Trustees which was registered at HM Land Registry with title numbers S Y294371 and SY553364. The Specified Trust Property was transferred to the Charity by Title Absolute on the 19th November 2020 and held by Shalford Village Hall (Surrey) and is held under Title Numbers SY294391 & SY553364. 

## **Amortisation Expense** 

No amortisation is charged to the Land, Tennis Courts and the Bowling Green as it is considered the residual value will not be less than cost. 

## _**Depreciation Expense**_ 

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied per annum are as follows: 

Land & Buildings General Equipment 

1% - Straight Line Basis 10% - Straight Line Basis 

10 



## **SHALFORD VILLAGE HALL (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** 

## **2. TANGIBLE FIXED ASSETS** 

|Cost<br>01-Apr-22<br>Additions<br>Cost at<br>31-Mar-23<br>Depreciation<br>01-Apr-22<br>Charge<br>Depreciation at<br>31-Mar-23<br>Net Book Value<br>31-Mar-23<br>Net Book Value<br>31-Mar-22|Tennis<br>Bowling<br>General<br>**TOTAL**<br>Land<br>Buildings<br>Courts<br>Green<br>Equipment<br>**2022/23**<br>£<br>£<br>£<br>£<br>£<br>£<br>100,000<br>876,323<br>25,000<br>122,077<br>35,552<br>1,158,952<br>-<br>-<br>-<br>-<br>-<br>-<br>100,000<br>876,323<br>25,000<br>122,077<br>35,552<br>1,158,952<br>-<br>126,479<br>-<br>-<br>35,552<br>151,797<br>-<br>10,234<br>-<br>-<br>-<br>10,234<br>-<br>136,713<br>-<br>-<br>35,552<br>162,031<br>**100,000**<br>**739,610**<br>**25,000**<br>**122,077**<br>**-**<br>**986,687**<br>**100,000**<br>**749,844**<br>**25,000**<br>**122,077**<br>**-**<br>**996,921**|
|---|---|



The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2023 : None 

31st March 2022 : None 

## _**Valuation of Land and Building**_ 

The Land & Buildings have been assigned to the Charity by Vesting Declaration Dated 26th August 2020. The Land and Buildings have been included in the accounts at market value as at the 26th August 2020 and are included in the accounts in accordance with FRS102 - Previous Valuation Deemed Cost. 

## _**Specified Trust Property**_ 

The freehold property known as Shalford Village Hall, was held in Trust by Shalford Parish Council as Custodian Trustees which was registered at HM Land Registry with title numbers S Y294371 and SY553364. The Specified Trust Property was transferred to the Charity by Title Absolute on the 19th November 2020 and held by Shalford Village Hall (Surrey) and is held under Title Numbers SY294391 & SY553364. 

11 



## **SHALFORD VILLAGE HALL  (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** 

## **3. INCOME AND ENDOWMENTS** 

|**Notes**<br>**a) Donations, Grants & Legacies**<br>Grants Received<br>**b)  Charitable Activities**<br>Hall Bookings<br>Shalford Bowling Green<br>Shalford Tennis Club Courts<br>**c) Investment Income**<br>Bank Interest<br>**d) Other Income**<br>Sundry Income|Unrestricted<br>Designated<br>Restricted<br>**TOTAL**<br>**TOTAL**<br>Fund<br>Fund<br>Fund<br>**2022/23**<br>**2021/22**<br>£<br>£<br>£<br>£<br>£<br>11,372<br>-<br>-<br>11,372<br>24,030<br>**11,372**<br>**-**<br>**-**<br>**11,372**<br>**24,030**<br>71,208<br>-<br>-<br>71,208<br>57,485<br>2,835<br>-<br>-<br>2,835<br>4,115<br>3,984<br>-<br>-<br>3,984<br>1,992<br>**78,027**<br>**-**<br>**-**<br>**78,027**<br>**63,592**<br>379<br>-<br>-<br>379<br>12<br>**379**<br>**-**<br>**-**<br>**379**<br>**12**<br>450<br>-<br>-<br>450<br>-<br>**450**<br>**-**<br>**-**<br>**450**<br>**-**|
|---|---|



12 



## **SHALFORD VILLAGE HALL  (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** 

## **4. EXPENDITURE ON:** 

|**Notes**<br>**a) Charitable Activities**<br>Administrative Costs<br>Bank Charges<br>Caretaking Costs<br>Cleaning Costs<br>Depreciation Expenses<br>**5**<br>Equipment Costs<br>Gifts & Donations<br>Insurance Costs<br>Office Costs<br>**6**<br>Postage & Stationery<br>Rent &  Rates<br>**6**<br>Repairs & Maintenance<br>Running Costs<br>Sundry Expenses<br>Utility Costs<br>**b) Governance Costs**<br>Independent Examiner's Fee<br>**9**<br>Legal & Professional Fees|Unrestricted<br>Designated<br>Restricted<br>**TOTAL**<br>**TOTAL**<br>Fund<br>Fund<br>Fund<br>**2022/23**<br>**2021/22**<br>£<br>£<br>£<br>£<br>£<br>4,515<br>-<br>-<br>4,515<br>3,791<br>46<br>-<br>-<br>46<br>70<br>13,244<br>-<br>-<br>13,244<br>14,114<br>1,457<br>-<br>-<br>1,457<br>1,440<br>-<br>10,234<br>-<br>10,234<br>10,234<br>8,173<br>-<br>-<br>8,173<br>-<br>20,000<br>-<br>-<br>20,000<br>-<br>3,037<br>-<br>-<br>3,037<br>2,965<br>1,111<br>-<br>50<br>1,161<br>2,362<br>-<br>-<br>-<br>-<br>-<br>523<br>-<br>10,000<br>10,523<br>420<br>64,118<br>-<br>-<br>64,118<br>25,065<br>3,268<br>-<br>-<br>3,268<br>6,288<br>-<br>-<br>-<br>-<br>121<br>11,924<br>-<br>-<br>11,924<br>7,417<br>**131,415**<br>**10,234**<br>**10,050**<br>**151,699**<br>**74,289**<br>800<br>-<br>-<br>800<br>750<br>4,108<br>-<br>-<br>4,108<br>4,156<br>**4,908**<br>**-**<br>**-**<br>**4,908**<br>**4,906**|
|---|---|



13 



## **SHALFORD VILLAGE HALL  (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** 

## **5. DESIGNATED FUNDS** 

## **CURRENT FINANCIAL PERIOD** 

|Capital Fund<br>**PREVIOUS FINANCIAL PERIOD**<br>Capital Fund|**Balance**<br>**Balance**<br>**01-Apr-22**<br>Income<br>Expenditure<br>Transfers<br>**31-Mar-23**<br>£<br>£<br>£<br>£<br>£<br>996,921<br>-<br>10,234<br>-<br>986,687<br>**996,921**<br>**-**<br>**10,234**<br>**-**<br>**986,687**<br>**Balance**<br>**Balance**<br>**01-Apr-21**<br>Income<br>Expenditure<br>Transfers<br>**31-Mar-22**<br>£<br>£<br>£<br>£<br>£<br>1,007,155<br>-<br>10,234<br>-<br>996,921<br>**1,007,155**<br>**-**<br>**10,234**<br>**-**<br>**996,921**|
|---|---|



The designated funds held are represented by the CIO's fixed asset investments. 

## **6. RESTRICTED FUNDS** 

## **CURRENT FINANCIAL PERIOD** 

|Bowls Club<br>**PREVIOUS FINANCIAL PERIOD**<br>Bowls Club|**Balance**<br>**Balance**<br>**01-Apr-22**<br>Income<br>Expenditure<br>Transfers<br>**31-Mar-23**<br>£<br>£<br>£<br>£<br>£<br>9,889<br>-<br>10,050<br>-<br>(161)<br>**9,889**<br>**-**<br>**10,050**<br>**-**<br>**(161)**<br>**Balance**<br>**Balance**<br>**01-Apr-21**<br>Income<br>Expenditure<br>Transfers<br>**31-Mar-22**<br>£<br>£<br>£<br>£<br>£<br>9,889<br>-<br>-<br>-<br>9,889<br>**9,889**<br>**-**<br>**-**<br>**-**<br>**9,889**|
|---|---|



The restricted funds held are wholly represented by the CIO's cash reserves. Restricted Funds in deficit are classed as continued operations and funds will be replenished in the next financial period. 

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## **SHALFORD VILLAGE HALL  (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** 

## **7. CASH AT BANK AND IN HAND** 

|Cash at Bank and in Hand<br>**8. DEBTORS AND PREPAYMENTS**<br>Prepayments<br>Sundry Debtors|Unrestricted<br>Designated<br>Restricted<br>**Total**<br>**Total**<br>Fund<br>Fund<br>Fund<br>**31-Mar-23**<br>**31-Mar-22**<br>£<br>£<br>£<br>**£**<br>**£**<br>54,937<br>-<br>(161)<br>54,776<br>108,874<br>**54,937**<br>**-**<br>**(161)**<br>**54,776**<br>**108,874**<br>Unrestricted<br>Designated<br>Restricted<br>**Total**<br>**Total**<br>Fund<br>Fund<br>Fund<br>**31-Mar-23**<br>**31-Mar-22**<br>£<br>£<br>£<br>**£**<br>**£**<br>3,233<br>-<br>-<br>3,233<br>4,253<br>1,410<br>-<br>-<br>1,410<br>3,239<br>**4,643**<br>**-**<br>**-**<br>**4,643**<br>**7,491**|
|---|---|



## **9. CREDITORS ACCRUALS AND DEFERRED INCOME: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

|Independent Examiner's Fee<br>Sundry Creditors|Unrestricted<br>Designated<br>Restricted<br>**Total**<br>**Total**<br>Fund<br>Fund<br>Fund<br>**31-Mar-23**<br>**31-Mar-22**<br>£<br>£<br>£<br>**£**<br>**£**<br>800<br>-<br>-<br>800<br>750<br>13,975<br>-<br>-<br>13,975<br>14,829<br>**14,775**<br>**-**<br>**-**<br>**14,775**<br>**15,579**|
|---|---|



## **10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR** 

The CIO held no long term liabilities during this or the previous financial period. 

## **11. ANALYSIS OF NET ASSETS BETWEEN FUNDS** 

|Tangible Fixed Assets<br>Net Current Assets<br>Long Term Liabilities<br>**TOTAL FUNDS**|Unrestricted<br>Designated<br>Restricted<br>**Total**<br>**Total**<br>Fund<br>Fund<br>Fund<br>**31-Mar-23**<br>**31-Mar-22**<br>£<br>£<br>£<br>£<br>£<br>-<br>986,687<br>-<br>986,687<br>996,921<br>44,804<br>-<br>(161)<br>44,643<br>100,787<br>-<br>-<br>-<br>-<br>-<br>**44,804**<br>**986,687**<br>**(161)**<br>**1,031,330**<br>**1,097,708**|
|---|---|



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## **SHALFORD VILLAGE HALL  (SURREY)** 

(Charitable Incorporated Organisation) 

## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** 

## **12. STAFF COSTS AND NUMBERS** 

The CIO employed no members of staff during this or the previous financial period. 

## **13. PAYMENTS TO TRUSTEES AND RELATED PARTY TRANSACTIONS** 

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. 

## **14. RISK ASSESSMENT** 

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. 

## **15. RESERVES POLICY** 

The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily. 

## **16. PUBLIC BENEFIT** 

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake 

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